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Home My WebLink AboutITEM IV-D~ °F * * Interoffice Memorandum * WASHINGTgN To: City Council From: Shelley Coleman, Finance Director CC: Pete Lewis, Mayor Date: August 16, 2010 Re: Budget Amendment Attached is the budget amendment for your review. The main purpose of this amendment is to setup Debt Service funds for the 2010 LTGO Bonds issued for the City Hall Annex and the Local Revitalization project and to remove budget for debt service previously in the Capital Improvements Projects Fund 328. Other items in this budget amendment include: The debt service budget related to refinancing of Valley Communications bonds and Interfund rent related to the City Hall Annex capital lease. The Gambling Tax revenue is reduced per Ordinance #6315. Property Tax revenue is budgeted in the Parks Construction Fund 321 for the Parks Proposition 2 Levy. The Sewer Fund Intergovernmental Services budget was adjusted to reflect Metro's rate increase. Also included are the FAA and State grants for the Airport that will fund the majority of the Runway lighting project. Lastly, expenditures were reduced in the Water Fund and Golf Course Fund for professional services and the Equipment Rental Fund construction projects as part of the 2011-2012 Biennial budget process. A~TBUAN ~k MORE THAN YOU IMAGINED ~ AGENDA BILL APPROVAL FORM * SASH II'Ti Agenda Subject: Date: Ordinance No. 6323 August 16, 2010 Department: Attachments: Budget Impact: Finance Ordinance No. 6323 and Schedule <<A„ Administrative Recommendation: City Council to introduce and adopt Ordinance No. 6323 Background Summary: Ordinance No. 6323 amends Ordinance No. 6313, which amends Ordinance 6299, which amends Ordinance No. 6285, which amends Ordinance No. 6278, which amends Ordinance No. 6246, which amends Ordinance No. 6226, which amends the 2009-2010 Biennial Budget, which was originally adopted on Ordinance No. 6215. This current Ordinance No. 6323 is for additional appropriations in the various funds. Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&0 ❑ Airport ®Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ®Municipal Serv. ®Finance ❑ Parks ❑ Human Services ®Planning & CD ❑ Fire ❑ Planning ❑ Park Board ®Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ❑Public Works ❑ Human Resources ❑ Information Services Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing I l Referred to Until I l Tabled Until I I Councilmember: Backus Staff: Coleman Meeting Date: August 16, 2010 Item Number: rr~Y t 4 ~ i ri' rr ~ :'r }1 •~K SAY J l ~ ~ I i y a fir' ti i f.. ~ ~ .i f ~ Sr 'r9 .AS ~1 2 ORDINANCE N0. 6- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING ORDINANCE N0. 6215, THE 2009-2010 BIENNIAL BUDGET ORDINANCE AS AMENDED BY ORDINANCE NOS. 6226, 6246, 6278, 6285, 6299 AND ORDINANCE N0. 6313 AUTHORIZING AMENDMENT TO THE CITY OF AUBURN 2009-2010 BUDGET AS SET FORTH IN SCHEDULE "A" WHEREAS, the Auburn City Council at its regular meeting of December 1, 2008, adopted Ordinance No. 6215 which adopted the City of Auburn 2009-2010 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of March 16, 2009 adopted Ordinance No. 6226 which amended Ordinance No. 6215 which adopted the City of Auburn 2009 - 2010 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of July 20, 2009 adopted Ordinance No. 6246 which amended Ordinance No. 6226, and WHEREAS, the Auburn City Council at its regular meeting of December 21, 2009 adopted Ordinance No. 6278 which amended Ordinance No.6246, and WHEREAS, the Auburn City Council at its regular meeting of December 21, 2009 adopted Ordinance No. 6285 which amended Ordinance No.6278, and WHEREAS, the Auburn City Council at its regular meeting of April 5, 2010 adopted Ordinance No. 6299 which amended Ordinance No. 6285, and WHEREAS, the Auburn City Council at its regular meeting of June 21, 2010 adopted Ordinance No. 6313 which amended Ordinance No. 6299, and WHEREAS, the City of Auburn deems it necessary to appropriate additional funds to the various funds of the 2010 budget; Ordinance No. 6323 August 2, 2010 Page 1 of 3 3 WHEREAS, this Ordinance has been approved by one more than the majority of all councilpersons in accordance with RCW 35A.34.200. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Amendment of the 2009-2010 Biennial Budget. The 2009- 2010 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34 RCW, to reflect the revenues and expenditures as shown on Schedule "A" attached hereto and incorporated herein by reference. The Mayor of the City of Auburn, Washington is hereby authorized to utilize revenue and expenditure amounts shown on said Schedule "A". A copy of said Schedule "A" is on file with the City Clerk and available for public inspection. Section 2. Severability. If any provision of this Ordinance or the application thereof to any person or circumstance is held to be invalid, the remainder of such code, ordinance or regulation or the application thereof to other person or circumstance shall not be affected. Section 3. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 4. Effective Date. This Ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication as provided by law. INTRODUCED: PASSED: Ordinance No. 6323 August 2, 2010 Page 2 of 3 4 APPROVED: PETER B. LEWIS, MAYOR ATTEST: Danielle E. Daskam City Clerk APPROVED AS TO FORM: Daniel B. Heid City Attorney PUBLISHED: Ordinance No. 6323 August 2, 2010 Page 3 of 3 5 CITY OF AUBURN 2010 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment # 7 Ordinance 6323 CURRENT REQUESTED REVISED BUDGET ACCOUNT # /DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. GENERAL FUND 001: REVENUE: Card Games 700,000 (300,000) 400,000 Reduce Gambling Tax revenue per Ord. 6315 on 710 612 0 1 0 Interfund Rentals - 300,000 1 300,000 Interfund rent from utilities for City Hall Annex Capital Lease CHANGE IN REVENUE - - EXPENDITURES; Non Departmental Capital Lease Interest 482,000 300,000 1 782,000 City Hall Annex Capital Lease Debt Service Principal 184,000 1,090,000 1,274,000 Valley Comm Debt Refinancing Debt Service Interest 66,900 (38,000) 28,900 Valley Comm Debt Refinancing Transfers Out 2,307,600 3,600 2 2,311,200 Transfer out to Fire Pension & Relief for Fire Insurance Premium CHANGE IN EXPENDITURES 1,355,600 1,355,600 Designated Ending Fund Balance 1,060,300 2,000 1,062,300 Adjust Ending Fund Balance Undesignated Ending fund balance 8,030,766 (1,357,600) 6,673,166 Adjust Ending Fund Balance FUND 102 ARTERIAL STREET EXPENDITURES Debt Service Principal 130,400 7,000 137,400 Debt Service increase for PWTFL 08-951- 002 M ST NE/Harvey Rd Undesignated Ending Fund Balance 1,007,363 (7,000) 1,000,363 Adjust Ending Fund Balance FUND 117 DRUG FORFEITURE FUND REVENUES Forfeits & Seizures 200,000 20,000 220,000 VNET seized & forfeited assets 20,000 EXPENDITURES Intergovernmental Payments - 20,000 20,000 City of Auburn's portion of VNET SWAT vehicle 20,000 FUND 230 CITY HALL ANNEX 2010 A&B BOND DEBT REVENUES 20106 Bond Subsidy - 223,400 223,400 20106 LTGO Annex Tax Subsidy Transfer In - 260,800 3 Transfer In REET 1 from Fund 328 for debt service 450,000 4 710,800 Transfer In from Fund 505 interfund rent to pay debt service 934,200 EXPENDITURES Debt Service Principal - 260,000 260,000 2010A LTGO Annex Principal Debt Service Interest - 35,700 2010A LTGO Annex Interest 638,500 674,200 20106 LTGO Annex Interest 934,200 FUND 231 LOCAL REVITALIZATION 2010 C&D BOND DEBT REVENUES Local Revitalization Sales Tax Credit - 62,500 62,500 Moved from Fund 328, 4 mos LRF Sales Tax Credit 2010D Bond Subsidy - 72,100 72,100 2010D LTGO LRF Tax Subsidy Transfers In - 253,700 5 253,700 Transfer In REET2 from Fund 328 for Local Revitalization debt service 388,300 EXPENDITURES Debt Service Principal - 105,000 105,000 2010C LTGO LRF Principal Debt Service Interest - 14,700 2010C LTGO LRF Interest 206,100 220,800 2010D LTGO LRF Interest Ending Fund Balance - 62,500 62,500 Adjust Ending Fund Balance 388,300 C:1Documents and SettingslkhollislLocal SettingslTemporary Internet Files10LK741BA# 7 Schedule A.XLS 8/101201010:58 AM 6 CITY OF AUBURN 2010 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment # 7 Ordinance 6323 CURRENT REQUESTED REVISED BUDGET ACCOUNT # /DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. FUND 321 PARK CONSTRUCTION REVENUES Property Tax - 100,000 100,000 Parks Prop 2 Levy Contributions & Donations 1,000,000 (220,000) 780,000 Boys & Girls Club donation (120,000) EXPENDITURES Ending Fund Balance 427,968 (120,000) 307,968 Adjust Ending Fund Balance (120,000) FUND 328 CAPITAL IMPROVEMENT PROJECTS REVENUES Local Revitalization Sales Tax Credit 250,000 (250,000) - New Fund 230 created to pay Local Revitalization debt service Interest Earnings -Notes - 34,100 34,100 Interfund loan forgolf & LID 350 note (215,900) EXPENDITURES Construction Projects (664,300) City Hall Plaza moved to Fund 330 in BA#6 Debt Service Principal 563,000 (563,000) - New fund created to pay City Hall Annex debt service Debt Service Principal 150,000 (150,000) - New fund created to pay Local Revitalization debt service Debt Service Interest 166,000 (166,000) - New fund created to pay City Hall Annex debt service Debt Service Interest 100,000 (100,000) - New fund created to pay Local Revitalization debt service Transfer Out-BEET 1 1,855,000 260,800 3 Transfer Out REET1 to Fund 230 for City Hall Annex Debt Transfer Out-REET2 91,500 253,700 5 Transfer Out REET2 to Fund 231 for Local Revitalization Debt Ending Fund Balance 3,040,530 912,900 3,953,430 Adjust Ending Fund Balance (215,900) FUND 430 WATER EXPENDITURES Professional Services 509,000 (199,500) 309,500 Reduce budget per 2011-2012 budget Ending Working Capital 2,294,399 199,500 2,493,899 Adjust Est. Ending Working Capital FUND 431 SEWER EXPENDITURES Intergovernmental Services 10,911,600 288,400 11,200,000 Increase to reflect Metro's rate increase Ending Working Capital 3,035,344 (288,400) 2,746,944 Adjust Est. Ending Working Capital FUND 435 AIRPORT REVENUES Federal Grants - 349,800 6 349,800 Runway Lighting Federal Grant Award State Grants - 8,400 6 8,400 Runway Lighting State match 358,200 EXPENDITURES Professional Services 455,400 75,000 530,400 Reid Middleton contract Construction Projects 75,000 375,000 6 Runway Light Project 100,000 550,000 Hangar Roof Repair Ending Working Capital 900,142 (116,800) 783,342 Adjust Est. Ending Working Capital 358,200 FUND 437 GOLF EXPENDITURES Professional Services 70,500 (20,000) 50,500 Reduce budget per 2011-2012 budget Ending Working Capital 208,668 20,000 228,668 Adjust Est. Ending Working Capital C:1Documents and SettingslkhollislLocal SettingslTemporary Internet Files10LK7~1BA# 7 Schedule A.XLS 8/101201010:58 AM 7 CITY OF AUBURN 2010 BUDGET AMENDMENT "SCHEDULE A" Budget Amendment # 7 Ordinance 6323 CURRENT REQUESTED REVISED BUDGET ACCOUNT # /DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST. FUND 505 FACILITIES REVENUES Interfund Rentals 2,597,510 450,000 4 3,047,510 Interfund Rent from utilities for City Hall Annex 450,000 EXPENDITURES Transfer Out - 450,000 4 450,000 Transfer Out to Fund 230 debt service for utilities 450,000 FUND 550 EQUIPMENT RENTAL EXPENDITURES Construction Projects 350,000 (317,000) 33,000 Reduce Construction projects per2011-2016 CFP Ending Working Capital 4,540,654 317,000 4,857,654 Adjust Est. Ending Working Capital FUND 611 FIRE RELIEF & PENSION REVENUES Transfer In 60,000 3,600 2 63,600 Increase Transfer In from General Fund for Fire Insurance Premium 3,600 Undesignated Ending Fund Balance 2,789,242 3,600 2,792,842 Adjust Ending Fund Balance 3,600 Total Revenue 1,818,400 Total ExpenditureslExpenses 1,818,400 C:1Documents and SettingslkhollislLocal SettingslTemporary Internet Files10LK7~1BA# 7 Schedule A.XLS 8/101201010:58 AM 8 AIRPORT FUND (435) Capital Facilities Plan Enterprise Funds Project Title: Runway Lighting Replacement and Electrical Improvements Project No: cpxxxx Project Type: Project Manager: Garcia Description: Replace with new - airport runway edge lights which are failing This project also includes improvements to the airport runway and taxiway lighting electrical to meet current FAA standards. Additionally one set of Runway End Identifier Lights (REIL) (south end) will be replaced with a new system. The electrical system will also be improved to carry the load more evenly (balanced) between the runway lighting system and the taxiway lighting system. Progress Summary: Future Impact on Operating Budget: None Budget: 2010 YTD Actual 2011 10 Budget Budget Expenditures Budget Balance Adopted Budget - BudgetAmendments - Adjusted Budget - - - - Activity: 2010 YE 2011 Year End Funding Sources: Prior to 2010 Estimate 2011 Budget 2012 Budget Project Total Unrestricted Airport Revenue - 16, 800 - - 16, 800 Grants (Fed,State,Local) - 358,200 - - 358,200 Other - - - - - Total Funding Sources: - 375,000 - - 375,000 Capital Expenditures: Design - 75, 000 - - 75, 000 Right of Way - - - - - Construction - 300, 000 - - 300, 000 Total Expenditures: - 375,000 - - 375,000 Forecasted Project Cost: Total 2013 2014 2015 2016 2011-2016 Funding Sources: Unrestricted Airport Revenue - - - - 16,800 Grants (Fed, State, Local) - - - - 358, 200 Other - - - - - Total Funding Sources: - - - - 375,000 Capital Expenditures: Design - - - - 75, 000 Right of Way - - - - - Construction - - - - 300, 000 Total Expenditures: - - - - 375,000 Grant /Other Sources: Federal grant (FAA) and WSDOT 9