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HomeMy WebLinkAboutITEM III-Bc[r~ oF_. ~ * PL~INNING~& COMMUNITY DEVELOPMENT C4NIMITTEE WASH[NGTO~1 ,August 49, 200 . . ~ MINUTES DRAFT I. CALL TD ~3RDER .Chair Lynn Norman called the meeting to order at 5:00 p.m. in Annex Conference Room 1 located on the second floor of the One East Main Building,l East Main Street, Auburn, WA. Committee ~rnembe~s present were; Chair Lynn Norman, Vice Chair Nancy Backus and Member Rich.Wagner. . Staff Members present included: Principal Planner Jeff Dixon, Planning Manager Elizabeth Chamberlain, ~ Planni;ng Director Kevin Snyder, Finance Director Shelley Coleman, City . Attorney Dan Heid, Environmental Planner Jennifer Shih, Traff cEngineer Pablo Para, and . ~ . Project; Engineer Robert Lee. Audience members present were: Terry Danysh. 11. ANNOUNCEMENTS AND AGENDA MODIFICATIONS lil. CONSENT AGENDA . A. Minutes -July 25, 2010 Vice Chair Backus moved.and Member 1Nagner seconded to approve the Consent Agenda as presented. MOTION CARRIED UNANIMOUSLY 3-0 iV. ACTIGN A. Permission to Award Contract 10-07, V~rhite Rarer Trail Extension ~CPOl45} A brief discussion was held on the phasing of this project. It was moved by .Vice Chair Backus, seconded by Member UVagner, that the Committee recommend City Council approve and award .Contract X0-47, Project Na. CPOl45, White River Trail Extension MOTION CARRIED UNANIMOUSLY 3-0 . ~B. Resolution No. 4513 - Setting~Pu~blic Heaflng for 20.11-2016 Transportation Improvement Program Mr. Para provided two handouts to the Committee; one map and the other an updated project summary spreadsheet. He explained that fhe highlighted map shows the . corridors and the Level of Service E or F which was requested by Member UUagner. Mr, . Para explained that~~the Group A projects will be completed in 2030. These are not the current conditions. The levels are f rom Table 2.4 in the Transportation Comprehensive Plan. Assumption is Group A projects are only ones to be completed by 2030.~TIP document takes you through 201 B. By 2030 the roads highlighted will be moved up to Level of Service A and B levels.. Mr. Para explained that the projects at the bottom of the project summary spreadsheet are projects not to be completed by the City, These projects would be by WSDOT, King or Pierce County. The Committee requested that language be added explaining the Level of Service of key corridors within the City. The committee would like fo spend some time over the next year including. Level of Service in the TIP as it is outlined in the Transportation Comprehensive Plan. Staff was asked: to clarify the ,project costs totals since the f nancial summary table does not show money spent in previous years. It was asked if the Committee agreed, the entire amount should be shown and yes the Committee concurred. Mr. Para agreed to add a note as in #9 in the TIP document for the~final draft. ~ . Chair Narman~ requested that there will ~be a memo in the council packetthat states, what is being changed in the packet. Any corrections or additions will be noted so that they are all on the same page. . ~ Questions.were asked on page~5 about the amount of G0 bonds that were sought for . downto~un projects. Ms.,Chamberlain clarified that the amount shown is for the promenade only and Mr. Para confirmed this is one of those areas that would show previously spent funds. ~n Page fi the Committee questioned the amounts which rely on some large grants. He . wanted clarification on where the grant information was located. He would like to see a list of what grants are in the process and .status as a resource document. for the council . ~ members. Member Wagner wants tobring back~to committee. ~ . It was moved by Vice Chair Backus, seconded by Member Wagner, to forward Resolution No. 463 to full~City Council for~consideration. MOTION CARRIED UNANIMOUSLY 3-D C. Resolution No. 4fi33 -Grant Agreement for Fenster Levee Setback & Floodplain Restoration II Environmental Planner Jennifer Shih presented a map of the area of the project. Back in March this project came before the Committee and the full Council. in. April toaccept, a grantfor this project from the Salmon Recovery Board. We have now gotten a grant from the King Conservation District for ~200,000.DO~ for this project which will act as the match for theSalmon Recovery Board Grant. ~ ~ ` There was discussion on any Green River trail, projects that might affect this levee setback project. Member Wagner stated that King County has had a proposed trail in the area of this projecfi for years. Director Snyder added that the Gounty is looking at~a trail system on top of the levees. . Ms. Shih stated that the City and the Gounty are working together on the design of this project. The goal is to make all the ongoing projects tie in to each other. The Committee asked if any other levee projects were going on further upstream towards Black Diamond. Director Snyder and Ms. Shih agreed they would look into it. lt~was moved by Vice Chair Backus, seconded by Member Wagner, to forward . Resolution No.~ 4633 to full City Council for consideration. ~l MOTION CARRIED UNANIMOUSLY 3-0 D. Ordinance Na. fi3Z~ Principal Planner Jeff Dixon reported that at the last PGD meeting the Robertson Property Group extension was introduced and in response the Committee had three . . concei~s on the extension of the conditional zoning, comprehensive plan,. and special area plan changes for a period of one year.. The request is similar to what had been . done for two previous extensions. The City is currently working on redrafting the development agreement. The first.concern was any traffic improvements identifed were brought current since the ElS was completed in 200. Mr. Dixon explained that because the applicant has . acquired 11 add~ional acres to the west and the need to explore what improvements will . be associated with~what phases of the project, which was not studied in the original EIS, additional environmental impact analysis is being prepared. The additional environ.menta~ analysis includes a traffic study and the Transportation Division ~s looking at this ~traff c study information provided by 'the consultant. Once completed,, this update to the EIS wi11 eventually be available to serve as a basis for . updates to the Special Area Plan. ~ The special area plan and comprehensive plan changes are policy level documents. The original special area plan documented that . ~ this part of town was underserved by a road networks, and by utilities so the main purpose was to identify what road networks and utilities were necessary to support development in, this area. Those policy statements do not assign financial responsibilities but do identify what types of improvements are necessary to provide a complete road and utility network. The identif ed improvements are ire keeping with the type of improvement that the City has envisioned all along such as the widening the south side . ~ of 2l?~' acid extension of I~ Street NE and 49~' Street tv connect to i Street NE among ether improvements that the City has been planning on. . Mr. Dixon stated that he expects once the City receives the updated environmental analysis they will be able to update the text of the special area plan and the . comprehensive plan changes that have already been conditionally approved. There will be a need to bring the information current, such as the exchange of right of way for I Street NE with the Port of Seattle which has already taken place. The second issue was the financial analysis of the project. Robertson Property Group ~RPG} had prepared a financial analysis that was .reviewed .by the City Council at their 2D08 retreat. There has not been any effort. by RPG to update that information even .though changes in the economicclimate would. suggest that this information is no longer accurate and that would suggest things are going to be a ~Iot different. Since that time, the City has determined that it~will not participate~financially to the degree that they may have participated before, so~there has not been~any new fnancial analysis since what was prepared in X00$. The third concern was the Council's continued involvement. in the Development . Agreement. discussion. Kevin Snyder handed out a memo from Dan Heid to the Mayor and Council members dated July 3D; 2010 regarding the Caunci!quosi-judicial role and vesting of development agreements. Mr. Dixon stated, that they would like to bring this Ordinance to the PW Committee meeting and on to full council at their August 16~' meeting, as may be appropriate. Member Wagner asked whether the development agreement or the special area plan is the final word. He is concerned that allowing this'extension to go forward does allow us to make the development agreement the final word. Mr. Dixon pointed out in two locations within the NE Auburn Special Area Plan it does state that the. plan is not the final word. It states,that the special area plan is only intended to be implemented through subsequent adoption of a development agreement andplanned action ordinance Staff reviewed this Language with the Committee and the Committee was satisfied the language covered their concerns. City Attorney Dan Heid .explained that the city cddes had changed and that Auburn City Coale chapter ~ 4.21, which was the development agreement .process and the old PUD code, may have been in place when the plan was originally developed. r Member Wagner stated that the paragraph Mr. Dixon pointed out does answer his concern; that Council will get another review opportunity prior to the project proceeding. There was~c[arificatiori on the dates of the plan and that the official record is the one attached to the Ordinance. It was moved by Vice Chair Backus, seconded by Member Wagner, to forward Ordinance No. 6321 to full City Council for considera#ion. MOTION CARRIED UNANIMOUSLY 3-0 V. DISCUSSION and INFORN[ATION A. ~ Z4~ Avenue SE Corri~ar lrnprovements Traffic Engineer Pablo Para explained the Green River Community College ~~RC~} improvements tv 124th AVE SE are due to some extra funds that the college had from an - on5ite project. They are making improvements proactively prior to the Trades project. They are Striving to complete construction prior to the start of the school year. Chair Norman stated that. they are making some major changes to the main entrance to the ,campus once the Trades ,project moves forward and believes the college is still interested in the roundabout concept. Mr. Para explained that the Valley Regional Fire Authority ~VRFA} is also going~to be working on 124' AVE SE far the frontage improvements for the new fre station. He _ stated pedestrian facilities are mostly on .the east side. The VRFA improvements are mainly storm drainage related and emergency signal related. Mr. Para stated that the City is applying far a Safe Walking grant from the Washington State for a portion of 124' AVE SE but there will still be intersection issues at SE 312th ST. The goal is two through lanes all the way to the college from SE 312'. - Concerns were voiced about the construction on 124th AVE SE and the 8~' and R ST NE signal construction causing major~traffic issues for the .residents on Lea'Hill. Mr. Para .assured the committee that there is coordination between projects and- that no full street ~ , closures are being allowed on any of the projects. The major impact from the signal construction at- 8th & R will be ~#a~ the apartment tenants. f .The Committee asked if an area circulation. plan is required for any development other than multifamily mixed use. director Snyder conf rmed that when the code update was . ~ ~ done they did not include any other types of development as this was slated for phase II of the code .update. Mr. Para did state that the engineering design standards were - updated with similar language. Far the Trades Building a pedestrian and a vehicle circulation plan will be required. B, Ordinance No. fi323 ~ ? - Finance Director S~Melley Coleman handed out a revised spreadsheet far the proposed , budget amendment. Director Coleman stated this is the same information that was handed out at the Finance Committee except for this revision which is fora new SVIIAT vehicle through VNET. Director Coleman stated she needs to add the revenue side to the summary ,spreadsheet sheet so the Committee will see a revision at the Council meeting on August ~ 6~'~. The other items on the list are mainly book entries to clean up items such r' - as the Valley Com agreement, the Plaza. and Promenade budget amounts and carrying ' forward the Airport runway Lights project that should have-~been carried forward from last year. PCDC Status Matc~x The Committee had a couple minor changes requested for the Matrix. Auburn . Environmental Park moved from summerto fall and IDEX was listed as a separate line item. A line item for e[ectnc vehicle infrastructure was added:to the list. Vice Chair Backus reminded the committee that she will not- be here for the August 23rd meeting. I. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjourned the meeting at 6:08 p.m. APPROVED THIS ~ DAY CF . . Lynn Norman, Chair Darcie Hanson, Administrative and Business Services Manager