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Home My WebLink AboutITEM III-Di. i L ~ i % ~a... i FINANCE, COMMITTEE a~ * ~ WASH INGT~N AUGUST Z, 2010 . G:00 PM, C ITY HALL AN N EX CONFERENCE ROOM ~ . MINUTES I. CALL To ORDER Chair Nancy Backus called the meeting to order 6:0o p.m. inConference Room No. 2 located on the second floor of the City Hall Annex located at Gne East Main Street. in Auburn. Chair Backus, Vice Chair Lynn Nomnan and ~Men~ber John Partridge were present; Present during the meeting were .Mayor Peter B. Lewis, Assistant City Attorney Steve Gross., Finance . . Director Shelley Coleman, Planning and Development Director Kevin Snyder, Human Resources and RisklProperty Management Director Brenda Heineman, and City Clerk Danielle Daskam. II. CONSENT ITEMS A. Approval of Minutes 1. Minutes of the July 19, 2010 Finance Committee meeting.. . . ~ Vice Chair Norman moved and Member Partridge seconded to approve. the July 19, 20~ o minutes. M4TIGN CARRIED UNANIMGUSLY. 3-0. B. Vouchers 1. Claims ~ . F4.9.5 1 Claims check numbers 396838 through 3972fi6 in the amount of $1,525,3?2.44 and dated August 2, 200. 2. Payroll F4.9.~ . ..Payroll check numbers 529429 to 529533 in the, amount of $327,011.17 ~ and electronic deposit. transn7issions in the Page 1 Finance Committee I~linutes August 2, 24~ 4 amount of $1,185,915.60 for a grand total of $1,513,926.17 fir the pay period covering July 15 to July 2$, 2010. ' ~ , ,.Committee members reviewed the vouchers and briefly discussed voucher numbers 3968fi4, 396940, 391206, 391241 and human . ~ ~ ~ ~ ~ services contracts generally. Vice Chair Norman moved and Member Partridge seconded to approve the vouc ers.. . - MOTION CARRIED UNANIMOUSLY. 3-0. . III. . ORDINANCES AND RESOL- UT1oNS A. ~ ordinances There was no ordinance~forCommittee consideration. B. Resolutions Resolu~on No. 4fi29~ F5.4:2, X4:4.9.2 A Resolution of the City Council of the City of Auburn, . ~ Vlrashington, authorizing, the Auburn City Council tv accept grantfunds in .theamount of One Hundred ~ Seventy-fve Thousand Dollars ~$1~15,000~, from the U.S. Department of Transportation, Federal Aviation ~ Administration, to rehabilitate Runway 16134 Lighting Phase 3.~, including construction and authorizing ~ the execution of the grant agreement therefor Committee members reviewed Resolution No. 4629 which . accepts a grant from the U.S~. Department of~~Transportation, . Federal Aviation,Administration for new runway lighting. Vice Chair Norman moved anal Member Partridge seconded to approve Resolution No. 4629. M~TIDN CARRIED UNANIMOUSLY. 3-0. , The .Resolution. will be brought, forward to the Council by.the . Municipal Sen►ices Committee.. 2. Resolution. No. 4fi34 A3. ~ 3.4 Page 2 - Finance Committee Minutes August Z~ 20~ 0 A Resolution of the City Council of the City of Auburn., Washington; authorizing the Mayor and City Clerk to execute agreements between the City of Auburn and Business Batik for demolition of adjoining buildings party-wall ~ r Director Heineman -.explained that Resolution ~Nv. 4630 . authorises an agreement with Business Bank regarding the demolition of City's property at 2 West Main Street Marvel . ~ ~ w Property and they Bank's property at 18 West Main Street . Charlie Wong Praperky}. The parties are successors-in interest to a ~ 924. Warranty Deed, which placed a condition ~ on the grantees .that would require the City upon demolition . , of the Marvel., building to rebuild the wall adjacent to the existing building on the Charlie Wong property. The City . ~ ~ does not want to rebuild the wall and has negotiated an agreement with the Bank that provides that the Bank will . _ demolish the Charlie Wong building, and the City will pay $30,000 to the Bank in lieu of rebuilding the wall. . ~ Demolition of the Marvel building , is required as part of the City's promenade project. There was discussion regarding the status of the property further west of ~ 1 S West Main. Street, known. as - he Liquidation outlet property. The owners of the liquidation . ~ ~ ~ ~ property, Bank of Washington, have been unresponsive to the City's contacts. Vice Chair Norman moved and, Member Partridge seconded to approve 'Resolution No. 4534. . MoT1oN CARRIED UNANIMgUSLY. 3-0. . IV. DISCUSSIoN ITEMS . A. IDeX and City .of AuburnlWashing~ton State University ~NSUy .Agreement . Planning and Development Director ~ Snyder presented the proposed contract with Washington State University institute for Sustainable Design for consulting seri►ices=for an Integrated Design Experience Project ~ ~IDeX~. Director Snyder stated that the agreement provides, an opportunity to bring together students and faculty collaboratively working with City staff vn a project ~to . investi ate and analyze opportunities far the Environmental Park~~~ ~ . 9 District. The project would look at storm water and environmental . Page 3 Finance Committee. Minutes August 2, 244 . regulations and other factors such as land use and transportation. The goal is to produce a series of documents, reports and . recommendations for the ~ Council's consideration. Dr. Michael Wolcott, Director of ..the Institute, would act as project manager. The project will be funded primarily through the Storm Water~Fund.~ The resolution approving the contract will be presented at the August 1 fi Finance Committee meeting for action. . Vice Chair Norman suggested moving .the overall objective contained on page 13 to earlier in the agreement. . There was brief discussion regarding the details of the cost of the contract. Council~member Partridge requested information on~ the status of the Storm Water Fund. l n res - onse to ,questions .from Member Partridge, Director Snyder . P f stated that the City Council has designated the Auburn - ~ ~ Environmental Park District for specif c economic development purposes. The. City has not yet developed a plan to bring the ~ . district to the~market and attract clean tech and ugreen" businesses to locate in the Environmental Park District. B. ~ ordinance No: fi323 . ~ . ~ ~ An Ordinance of ~ the City Council of the. City of Auburn, Washington, amending Ordinance No. 6215, the 2009-2410; Biennial Budget. Ordinance as amended by Ordinance - Nos. fi22fi, 6246, 62?8, ~ 6285, fi299 and Ordinance No. 6313 authorizing . amendment to the City of Auburn 24D9-010 Budget as set forth in Schedule ~A~ . Finance Director Coleman presented Ordinance' No. 6323 .as an addition to the Finance Committee agenda. Ordinance No. 6323. budget amendment number establishes the debt service funds for the 2010 Limited Tax General Obligation ~LTGO} Bonds issued for the City HaI1;An.nex~ and the Local Revitalization Project and to remove budget for debt service preciously in the Capital lmprovements Projects- Fund 328.. Th-e ordinance also reduces the gambling -tax .revenues, adds grant revenues, and reduces . expenditures at the golf course. The Ordinance. will..be presented at the August. 15 Finance Committee for~further action. C. Howard Hansen Dam Page 4 . I ' Finance Committee Minutes August 2, 2010 rr~rn I i Mayor Lewis ,updated the .Committee on .the latest information regarding the status of the Howard Hansen Dam. According to the .Corps of Engineers, the grout curtain is working better than expacted, and the water level behind the dam will be increased. . Colonel VI1~ight of the Cops will be able to provide additional information on Au ust, 9t". No further rout- curtains will. be . 9 9 installed, and additional work on the dam w~~ll~ take place next year. Mayor :Lewis also advised that the City has spent $2,170,410 to date in i.n-house labor, materials and contracts in flood prevention. The City also owes the County $570,000 in flood prevention costs. . The City has received $1,019,200 in reimbursements from the Flood Control District: Staff is working an a grant from the Federal Emergency Management Administration ~FEMA} for the remainder . of the City's costs, but FEMA has advised that FEMA does not reimburse far prevention costs.. The Storm Water Fund has borne the cost of the flood prevention measures. V. ADJGURNI~ENT There bein no further business to come before the Committee, the 9 meeting adjourned, at 7:15 ~p.m. APPROVED THE DAY OF AUGUST 2010. Nancy Backus., Chair Danielle Daskam, City Clerk Page 5