HomeMy WebLinkAboutITEM VIII-B-2* * '
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- - AGENDA BILL APPROVAL FORIVI
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,Agenda Subject: Resolution No. 4fi31 Date: August 2, 2010
Department: Planning and Attachments: Resolution No. 4fi31, Budget.lmpact: $0.00 '
Development Budget Status Sheet, Project Location
. ~ Map
.Administrative Recommendation:
City Council adopt Resolution No.. 4fi31.
Back~g~round Summary: ~ ~ ~ ,
, The City .Council approved Resolution No. 3985 supporting the redevelopment of the City Hall Plaza into a Town Center Plaza for the area around the intersection of West Main and Division
Street, including the
City Hall Plaza, which wilt provide a public square with improved aesthetics for people to gather. The
Downtown :Redevelopment Committee began working with Jahn Nelson, Maui Foster alongi, to develop a
conceptua[. plan forthe-City Hall Plaza renovation and approved the conceptual plan in March 2009.
The.City has been working with MAKERS Architecture and Design on the detailed design for the City Hall
Plaza Improvement project including the expanded plaza. The projecf goals are to identity and fix the drainage problem, remove and replace in the Committee approved pattern the lower
level pavement,
open ~tl1e view into the plaza, improve lighting, and create an inviting ,gathering space for the public
through artwork, furniture, and coffee kiosk. ~ With the addition of the expanded plaza, the City will be
creating needed downtown open space for people to gather for current and future residents of ,downtown.:
The estimated total cost far this project is $1,919,944 including the construction cost for the expanded
plaza which ~is funded through Local Revitalization Funding and capital improvement funds identifed for the City Hall. Plaza, project: The City Council granted permission to advertise
the project which will be
,published on August 12t" with a bid opening on August 2fit"
Lo81 fi-5 ~ ~
X4.4..1 ~ -
Reviewed bjj Council ~ Committees: ~ - Reviewed by Departments ~ Divisions: -®Ar#s Commission COUNCIL COMMITTEES: ®Building ®MB~O ~ ,
❑ Airport ❑ Finance ❑ Cemetery ~ ❑ Mayor
Hearing Examiner ❑ Municipal, Serv. ❑ Finance ®Parks Human Services ❑ Planning & CD ❑ Fire ®Planning
❑ Parr Board ❑ Public Vvorks ❑ Legal ❑ Police
❑ Planning .Comm. ~ ®Other Downtown ®Public Woks ❑ Human Resources Redevely ment Comm. ❑ lnfonnation. Services
Action: _
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No ~ Call for Public Hearing 1 ~ Referred to ~ ~ ~ ~ Until 1
Tabled ~ Until 1 .
Councilmember: Norman Staff: Sn der _
Meetin .Date.. Au ust 16, 2010 ~ Item Number: VIII.B:2
BURN MC~R.E T~.,AN YaU ,IMAGINED
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RESOLUTION NO.~ 4 6 31
A RESOL-UTION GF THE CITY COUNCIL OFTHE CITY OF
AUBURN, ~1NASHINGTON, AUTHORIZING .THE MAYOR
AND CITY CLERK TG EXECUTE ~ AN AGREEMENT
BETWEEN THE CITY ~OF AUBURN AND THE LOWEST
RESPONSIBLE BIDDER FOR PUBLIC WORKS
CONTRAST NUMBER 10-24, PROJECT NUMBER
CP4922, CITY HALL PLAZA IMPROVEMENT PROJECT
WHEREAS, the City Council of the City of Auburn plans to redevelop the City
.Hall Plaza into a Town Center Plaza fvrthe area around the intersection of West Main
and Division Street, including the expanded~plaza, which will provide needed downtown
public open space with improved aesthetics for people to gather; and ,
1NHEREAS, a project~Bid Opening for the construction of the City Hall Plaza
Im rovement Project is scheduled to take place on August 26, 214; and ~ . p
1lVHEREAS, the City of Auburn Public Works Department will assess the bids .
received and identify the Lowest Responsible Bidder follawin~ the Bid ~~~pening; and
. WHEREAS, it is in the ,public interest for the parties to enter into an agreement r
for construction of CP0922, City Hall Plaza Improvement Projec#, with all expediency to
take advantage~of the remaining construction season.
NaW, THEREFORE, THE CITY CGUNCIL GF THE CITY OF AUBURN, KING
COUNTY,. VIIASHI~NGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor of the City of Auburn and the Auburn City CEerk are
hereb authorized ~o review bids, award, and execute an Agreement between the City Y
of Aubum and the Lowest. Responsible Bidder for .Project Number CP4922, Public
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Resolution No. 4fi31 August 2, 2414
Page 1 of ~ ~ .
'forks Contract Number 14-24, City Hall Plaza Improvement Project, which agreement
shall conform with the Bid Documents, provided that the bid amount does not exceed
the estimated costs as shown on the budget status sheet, attached hereto as Exhibit A.
~ . Section The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to cony out the directives of this legislation. .
Section__3. This resolution shall be in. full farce and effect upon passage. and
signatures hereon.
Dated and Signed this day of , X010.
CITY of AUBURN
PETER B. LEVIIIS
MAYS R
. ~ ATTEST;
Danielle E. Daskam, City Clerk ~ ~ ~ ~ .
AP ~VED T4~FDRM:
. a ~d ~Y A e
~ww~~w~rrr~rw Resolution No: 4fi31
August z, X010
Page 2 of 2 ~ ~ '
1
BUDGEYSTATUS SHEET
Project. No: CP09ZZ Pro ect Title:. C' Hall Plaza Improvement Project
Project Manager: Elizabeth Chamberlain .
. ~ Project Initiation
Initiation Date: Ma 3 2010 - ~ ~ Permislan tv Advertise Date: August 2, 2010
Advertisement Date: ~ucust 5.200 ~ Contract Award
Award Date: ~ ~ Change Order Approval
. ~ Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds .Bud eted Funds Available
Funding Prior Yearn 2010 2011 ~ Future Years Total
330 local RevitaGzatian Fund 1,308,944 32$. Capital Improvement Fund X2009 canyove
and transferred Pram Fund 328 to Fund 334,
Budget Amenment 18,044 674;800
. ~ Total ~ 18,040 1,919;444.. 0 0,~ . 0
. ~ Estimated Cost Funds Needed
Activity Prior Years 2010 2011 ~ Future Years Total .
Design. Engineering -City Costs 54,404 .
Design Engineering -Consultant Costs 18,000 412,029
Canstructian Estimate - ~ 1,369,844 .
A~~tharixied Gantingency X5.2°IA} ~ ~ ~ 71,071
Cgnstruction~ Engineering -City Cysts ~ 50,000
Construction Engineering -Consultant Costs 27,000 `
. Total ~ ~ 18;004 1,979,944 0 0 ~ 0 .
33a Lacal Revitalisation Fund Bud et Status
Pria~ Years- 2010 .2011 Future Years Total
*330 Funds_Budgeted ~ ~ ~ 18,440 (1,979,444} 4 0 1,979,444
330 Funds Needed ~ ~ . ~ - - 0 0 *33o Fund. Project Contingency (j , 4 a ~ o_ o 0
330 Funds Re -wired ~ a ~ ~
~ in the Budget~Status Sections indicates Maney the Cif has available.
"*ChamberMaxx Storm System included in construction estimate - source from 1_RF surplus
G:ID.T. Redevelopment Committee1z01~ Meetings108.10.10 DRCIIII.A. Resolution 46311BudgetStatusSheet1~ 1
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