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Home My WebLink AboutITEM VIII-B-5CITY QF ~ . AGENDA BILL APPRGVAL FGRIUI 1NAS H I NGTD N Agenda Subject: Resalution 4fi34 ~ Date: August 9, 2010 I ,Department: Attachments: Resolution 4fi34; Budget Impact: Public Works Bud et Status Sheet, & Ma - $ D,DD . Administrative Recommendation: . City Council adapt Resalution No. 4534. Background Summary: The purpose of the project is to construct a new traffic signal at the intersection of F Street SE and 4th Stree~~ $E. Accident history, traffic volumes and pedestrian usage warrant the conversion of~this . intersection~;from a 4-way stop tv. a traffic signal, The signal will also provide essential intersection .control ~ ~ during the closure of M Street SE, for the M Street SE Grade Separation Project. . ~ The b[d opening was held on August 12-, 2.01 D, which did not allow enough time far staff to complete the bid verification prior to the Public Works Committee and City Counci packet development.. Resolution 4534. would grant the Mayor the authority to award and execute the construction contractty the lowest . responsible bidder and avoid delaying the construction start date by ~3 weeks due to the Labor Day . holiday... The estimated total cost for this projec# is $39fi,100, which is entirely funded by a Federal Highway Safety "Improvement Grant. Q4:,10.Z CP0914 VtiID81 fi-9 - - Reviewed by council ~ Committees: Reviewed by Departments ~ Divisions: . ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M8~0 ❑ Airport ®Finance ~ ❑ Cemetery ~ ❑ Mayor . ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance Parks ❑ Human Services ❑ Planning CD ❑ Fire ~ ❑ Planning ❑ Park Board ®Public Works ®LegaC ~ ❑ Palioe Planning Comm. ❑ Dther ®Public Works ~ ❑ Human Resaurves Action: ~ ~ . Commi#tee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing 1 1 Referred to Until . ~ ! Tabled ~ ~ -Until 1 1 ~ - _Councilmember:. Wa ner Staff: Dowd Meetin Date:: Au ust 1fi, 201.4 Item Number: ,VIII.B.5 . ~ ~ ~ ~~~-THAN ~~v IAG~NE~ r~ RESOLUTION N~. 4 6 3 4 A RESOLUTION ~F THE CITY COUNCIL OF THE CITY OF AUBURN., WASHINGTON, AUTHORIZING THE MAYOR~TO AWARD AND ~ EXECUTE ~ AN AGREEMENT WITH THE LOWEST RESPONSIBLE ~ BIDDER FOR CONSTRUCTION OF PUBLIC WORKS CaNTRAC~T NUMBER. 14-19 FAR PROJECT CP0914, F STREET SE 14TH STREET SE SIGNAL WHEREAS, the City Council of the City of Auburn has approved a project to design and construct ~a traff c signal at the intersection of F Street SE and .4~' Street SE funded by. a Federal Highway Safety Improvement Grant; and . . ~ t WHEREAS, a project Bid Opening for the construction of the traffic signal took . place on August ~ 1 Z, X010 which did not allow enough time for staff ~to complete bid . . verif cation. prior to the City Council meeting; ,and WHEREAS, waiting to award. the construction contract until the next regularly ~ - scheduled meeting would result in a three week delay of~ the construction start date; - and ~ VIIHEREAS, the City of Auburn Public Works Department will assess 'the bids received and ident' the. Lowest Responsible Bidder; and ~Y WHEREAS, it is in the public interest to award and execute public works constructia,n contract 10-19, with all expediency to take advantage of the remaining construction season. NOW, THEREFORE, THE CITY COUNCIL OF THEECITY OF AUBURN, KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows: . ~~~www~~~rrnrw~w~w~~ Resolution No. 4fi34 August 4, ZD10 Page ~ 'of ~ f ! ,f._ Section The Mayor of the City of Aubum is hereby authorized to review .bids, award, and execute an Agreement between the City of Aubum and the Lowest Responsible Bidder for Project Number CP0914, Public Works Contract Number 10- 19, FStreet SE 14~ Street SE Traffic, which agreement shall conform with the Bid Documents, provided that the. bid amount does not exceed the project budget. Section Z. The Mayor is hereby authorized to implement such . . administrative procedures as may be necessary to carry out the directives of this . legislation.. Section 3. Thin resolution shall be in full force and effect upon passage and signatures hereon. Dated and Signed this day of , 2010. CITY~FAUBURN PETER B. LEWIS MAYDR ATTEST: Danielle E. Daskam, City Clerk APP D FORM _ r', Daniel B~. H , , ~ ity homey _ . Resolution No. 4fi34 .August 4; 2Q1D Page 2 ~of Z f BUDGET STATUS SHEET Project No: CP0914 ~ Project Title:. F Street SE 14th Street SE Traffic Signal improvements Prtoject~Manager: Jacob Sweating Project Initiation ,Initiation Date: September 8, 2009 Q Award Date: August 4, 2010 . Advertisement. Date: July 22, 2010 ~ ~ Consultant Contract . Award Date; ~ ~ Change Order Approval Q Contract Final Arceptance The. "Future Years" column indicates the projected amount to be requested in future budge. Funds Bud eted. Funds Available _Funding- Prior Years 2010 201,1 Future Years' Tota! 102 Fund -Federal Grant ~ 4,20D 392;500 396,700 . Total 4,2D~ `392;5~~ 0 0 396,100 . ~ ~ Estimated Cost Funds Needed q~~~y Prior Years 2010 2017 ~ Future Years. -Tota1_. _ . Design Engineering -City Costs ~ 4,200 20,800 25,000 - . Design Engineering -Consultant Costs 35,000 35,OD0. Construction Estimate 315,450 ~ 315,450 Construction Contingency (5°/0} ~ 15,750 15,750 Construction Engineering -City Costs 5,000 5,000 Qther ~ISDOT - Qesign Engineering} ~ 5Q0 500 , . Total 4,200 392,50 ~ D 0 39fi,704 ~ - ~Q2 Arterial Street Bud et Status - Prior Years 201Q 26i 1 _Future Years _ Total_ *102 Funds Budgeted ~ t4,20D) X392,500} ~ 0 0 ~39fi,700} - 102 Funds Needed ~ 4,200 392,500. D ~ o_ _ 3~s,7DD X1.02 Fund Project contingency ~ y O 0 0 . - ~ - O ~ _ d . 102 Funds Required ~ 0 0 0 D 0 ~ # } in the Budget Status Sections indicates fNoney the City has available. Will be included in a future budget amendment. W081 fi-98 ~ 1 of 1 ~ AIRPORT z • Q. ~ TH ST N E w z z~ n w~ ~ ~ ~ . w ~ , ~ ~ • ~ ~ 8TH ST NE ~J ~uu~~ ~~~~v an ~A~IC ST MN N AuBUR1V 2~ sr rvw ~ ' Z SCNt'}L31 F N W el ST NWQ ~ • ' EH ST, = E. MAIN ST ~ ~ , N ~ ~ sT s~ ~ ~ N ~ z~ E rn ~ ~ 4t T SE - w g~ Y STATE lyl,~, , w 8 • Bth ST S ~ 7th ST W ~ - ~ ~ ~ ~ Pn~,c ~ ~ . ~ ~ rn~cA ~ ~ GSA ~ ~ 2TH ST 9 E . PARK 0 - - , ~ 1: ~ ~ CITY OF AUBURN ' Exh~.b~t 1 cn~ro~ F STREET SE.14TH STREET SE . ' . - ,TRAFFIC SIGNAL IMPROVEMENTS WASHZNGT~N ~ V~c~n~ty Map woax6-9c ~ . ~ SCALE: I,"-114 MfLE. .