HomeMy WebLinkAboutITEM VIII-B-6CITY 0~ ~ ~
w w~sH~~v~T°~ AGENDA BILL APPROVAL FARM
Agenda Subject: Date: .
Resolution No. 4635: Agreement for Consulting Services with the August 10, 2010
Washington State University for the Integrated Design Experience ~IDeX}
Pro'ec# . Department: Planning ~ ~ Attachments: Resolution No. 4635 Budget Impacf: $95,000
y Develo ment Stormwater Utilit Fund
Administrative Recommendation:
Ci Council ado t Resolution No. 4fi35.
Background Summary:
In 2006, the City of Auburn City Gouncil approved the rezoning of approximately 130 acres west of the _ Interurban Trail and on both sides of West Main Street to Environmental Park District.
This District is
intended to support the development of medical, biotech and "green" technologies including energy
conservation, engineering,~water quality and similar uses within the City. In addition, the District promotes .
the incorporation of sustainable design and green building practices ~e.g. Leadership in Energy and
Environmental Design [LEEDJ and built green certified buildings}, Beginning, in 2009 and carrying onto the
present, the Planning and Community Development and Public Works Committees have discussed with staff the need to update the City's planning documents in order to create a detailed engineering,
architectural ~ and biological plan for sustainable development in the ,Distract to further create the
environment necessary to economically attract ugreen" businesses to the District ,thereby enhancing
property values and generating new high value green jobs in the District.
Recently, City staff, with the assistance of Councilmember Wagner, ,talked with theWashington State ,
University ~VUSU} Institute for Sustainable ~ Design on the potential ~ opportunity to collaborate with the
institute to assist in the aforementioned. update effort. The WSU Ins~tute for Sustainable Design is
focused on responding to the challenge of creating a sustainable future through education, the
development ~of new knowledge, interaction across disciplines and outreach. Through these
conversations, it became apparent that the City's desire to update its plans for.the District closely match WSU's mission and that both parties could mutually beneft from working together.
This collaborative
effort referred to 1DeX or Integrated Design Experience would join approximately 20 senior level students
_ representing different fields of study to develop sustainable solutions for the specific "built environment"
characteristics of the Environmental Park District.
An .agreement for consulting services between the City of Aubu~ and Washington State University has
been ,prepared and is attached for Committee approval. Dr. Michael Walcott, Director of the WSU institute
for Sustainable Design would act as project manager for the,prvvision of consulting services and oversee
the work efforks of the I~VSU student researchers, Councilmember Wagner would be the City Gouncil
liaison and Kevin Snyder, AICP, Planning and Development. Director, would manage the consulting
services agreement and coordinate resources and City staff input, as needed, for the project.. The total . . cost of the consulting services agreement is $95,000. The cost of the project
will be funded by the City's
Stormwater Utility Fund.
R®viewed by Council ~ Committees: Reviewed by Departments 8 Divisions: ❑Arts Commission COUNCIL COMMITTEES: ~ ❑ Building ❑ M&0 .
❑ Airport ❑ Finance ~ ❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Services ®Finan~ ❑ ~ Parks
❑ Human Services ❑ Planning ~ CD ❑ F'ire ®Planning ❑ Park Board ❑ Public VI[orks ®Legal ❑ Police
. ❑Planning Comm. ❑ Other ®Public Works ®~Human Resources
Action:
Committee Approval: ❑Yes No
Council Approval: ❑Yes ❑No Call for Public Hearing I
Referred to Until,,, 1 1 Tabled ~ Until f 1
.Councilmember: Backus .Staff: 5n der
Meetin Date: Au ust 1fi, 2010 Item Number: VII[.B.fi
* , CITY
- ~ WASHINGTC]N AGENDA BILL APPROVAL FGR~I
.The public benefits of the IDeX project will be to provide .the City with innovative approaches tQ
stormwater management in the Environmental Park district; ~as well, as concepts and recommendations
far in#egrating land. use anal zoning, transportation, landscape architecture and green building and design .
into the develapme.nt and redevelopment of the Distnot. ~ The Council's vision for the. District. will be ~ .
informed and. potentially refried by new, emerging and inventive approaches to managing and regulating the effects of the built environment in the District. The Institute's efforts are
anticipated to form the basis
fa.r a substantive update ~of the City's current land use, environmental and engineering .standards and
policies for the Environmental Park District: In addition, the lessons Teamed through the IDeX projects
focus on. the Environmental. Park District will be evaluated for their potential applicability to other parts. of
the City or perhaps the entire City, ~
The Finance.Committee reviewed and discussed a draft agreement far consultingservices at its August 2, 2010 ,regular. meeting. The Public Forks Committee reviewed and discussed a draft
agreement for .
consulting services at its August 2010 regular meeting. The Public Works Committee is scheduled to
discuss Resolution No. 4fi35 at its August 15.; 201 ~ regular meeting. The Aubum City Gouncil is currently
scheduled to consider Resolution No. 4835 at its regular August 1 fi, 201 ~ meefing.
f
RESOLUTION No. 4 fi 3 5
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
. AND CITY CLERK TO EXECUTE AN AGREEMENT
BETWEEN THE CITY OF AUBURN AND WASHINGTON
STATE UNIVERSITY FOR CGNSULTING SERVICES
WHEREAS, the City owns certain real property within City limits known
as the Auburn Environmental Park District; and
WHEREAS, the City desires to develop this property so ,as to attract
"green" businesses which would enhance the value of the current properties
while also increasing the number of high value green jobs in the area;-and
WHEREAS, the . Vlrashington State University Institute for Sustainable .
Design can .assist in the updating of the City's planning documents.
.NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows: . .
Section The Mayor of the City of Auburn and the Auburn City Clerk
are hereby authorized to execute an Agreement. between the City of Auburn
and Washin ton ~ State University which agreement shall be in substantial . 9
conformity with the Agreement a copy of which is attached hereto, marked as
Exhibit "!"and incorporated herein by this reference.
Section The Mayor is hereby authorized , to implement .Such
administrative procedures as may be necessary to carry out the directives of
this legislation.
Resolution No. 4635 August 10, 2010
Page 1 of .2
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Sec~vn 3. ,This resolution sha11 be in full ~ force and effect upon
passage and signatures hereon,
~ ~ Dated and Signed this ~ ~ day of , 201.0.
CITY~F~AUBURN
PETER B. LE1~'IS, ~lAY4R
ATTEST: ~ ~ . -
_ . Danielle E. Daskam, City Clerk
AP 4VE S T~ F~RI~.
ni ' , ity Attome
<
Resolution No. 4fi35 ~ ~ . August ~o, 214 .
Page ~ of 2 ~ .
Exhibit "I"
CITY ~F AUEURN' .A~REEI~ENT .
y~ F(~R C~~SULTING SERVICES
• Washin ton State Universi Institute for Sustainable Deli n _ g tY _ g
Int rated Desi n Ex erience e ~ g P
. THIS AGREEMENT made and. entered into on this day of . _ , , .
2010, by and between the City of Auburn, a municipal corporation of the State of Washington,
{"City") and ~ V~ashington State University, , an agency of the State of Washington, through its
Institute for Sustainable Design {"WSU."}
RECITALS:
1. The overall objective of the project is to create a detailed engineering, architec"tural ~ .
and biological plan for sustainable development in the 130 acre zoned ~ Auburn Environmental ~ r'
Park District {AEPD}. The goal of this development is to create the environment necessary to
economically attract "green" businesses tv locate in the AEPD, enhancing the value of the
current properties while substantially growing high value green jobs. in the District.
2. The City owns property within ,City limits known as the Auburn ~Enviranmentai Park.. ~ ~ ~ .
The area surrounding the park is regulated by the ~~City's zoning and land use regulations .
Chapter 18.33 of the Auburn City Cade} as the Environmental ParkDistrict. The purpose of the
Environmental Park, District regulations are as follows: ~ _ ~ ~ ~ ~ _
The environmental park district is intended to allow uses in proximity to the Auburn
environmental park that benefit from that location and will .complement. the park and
its environmental focus: Uses allowed in this zone will focus upon medical, biotech
. and "green" technologies including energy conservation, engineering, water quality
and similar uses. Other uses complementary to and supporting these uses are also
. allowed. Incorporation of sustainable design and greenbuilding practices will be a
primary aspect of this zone. The construction of leadership in --energy and
environmental design {LEED} and built green certified buildings is encouraged and
built green will be required for multiple=family dwellings. The city recognizes that much of the, property in this zone was developed under earlier standards, so the goals
of the district will be realiied over a period of tune as properties are redeveloped.l
3. The.Washington State_Uriiversity Institute for Sustainable Design is responding to the
challenge of creating a sustainable future in the following ways:
. Education. Northwest industries and governments are leaders in the sustainability
_ movement. Through^ the Institute . ,for Sustainable ~ Design {"Institute"}, W SU will
' ACC ~ 8.33.4 t 0.
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contribute by training students in best sustainability practices. Concepts in sustainability
are being introduced throughout engineering and architecture curricula, and the institute
hopes to integrate sustainable design into senior capstone design projects.
• Development of New knowledge. The Institute for Sustainable Design brings together
faculty, undergraduate and graduate students, design professionals,. manufacturer, and
suppliers in a stimulating, interactive environment. that will serve as a model for how
academia and industry can solve societal problems of sustainability, The Institute builds
on existing ,strengths in renewable building materials discovery and sustainable building
design, ,particularly through the world-renowned work of the Wood Materials and
Engineering Laboratory ~WMEL}.
• Interaction Across Disciplines. The WSU College of Engineering and Architecture is
. unique in having architecture, construction management, and engineering programs .
within one college. The Institute provides the opportunity for an integrated approach that
wi11 be necessary to tackle the multi-faceted challenge of sustainability and energy
efficiency. ~ .
i outreach. The -Institute .will serve as a resource Cfor architecture, engineering and
construction ~ firms ~ throughout the ~ country, as well as well as for building regulatory
organizations. At the institute, researchers will work. with .firms and contractors to build
. and test mockups of building systems
4. The City wishes to update its planning documents in order to create a detailed
. en ineerin , architectural and biological plan for sustainable development in the 13 ~ acre zoned g _ g
Auburn Environmental Park District (AEPD}. The goal of this development is to create the
environment necessary to economically attract "green" businesses to locate in the AEFD,
. enhancin .the value of the current properties while substantially growing high value green jobs g
in the District.
5'. The Parties agree that the City,'s desire to update its ,plans for the District closely match
WSU's mission, and that entering into a contract with WSU to develop updates for the City is in
the best interests of the Parties.
AGREEMENT:
For valuable consideration, including the promises and conditions contained herein, the
Parties agree as follows:
1. Sco a of Services. ~ ~ -
WSU a ees to erform in a~good and professional manner the tasks. described an Exhibit ~ p
"A" attached hereto and incorporated .herein by this.. reference. wSU shall .perform the
services as an rode endent contractor and shall not be deemed, by virtue of this P.
Agreement and the performance thereof, to have entered into any partnership, joint
. venture, employment or other relationship with the City.
Z. Additional Services.
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From time to time hereafter, the parties .hereto may agreeto the performance by WSU of
additional services with respect to related work or projects.. Any such agreements} sha11
be set forth in writing and shall be executed by the respective parties prior to WSU's .
. performance of the services there under, except as may be provided to the contrary in
. Section 3 of this Agreement. Upon proper completion and. execution of an~ addendum
agreement for additional services}, such addendum shall be incorporated into this
Agreement and shall have the same force and .effect as if the terms of such addendum
were a part of this Agreement as originally executed. The ~ performance of services
pursuant to an addendum shall be .subject to the terms and conditions of .this Agreement
. except where the addendum provides to the contrary, in which case the terms and
conditions of any such addendum shall control.. In all other .respects, anyaddendum., shall
. supplement and be construed in accordance with the terms and conditions of this
Agreement.
3.~~ Performance of Additional Services Prior to Execution of an Addendum.
..Theparties hereby agree that situations may arise in which. services other than those
described on Exhibit "A" are desired by the City and the time period. for the completion
of such services makes the execution of addendum impracticai prior to the
commencement of WSU's performance of the requested services. WSU hereby agrees
that it sha11 perform. such services, as proposed and agreed to by wSU authorities, upon
.the written request of an authorized representative. of the City pending execution of an
. addendum, at a rate of compensation to be agreed to in connection therewith. .
4. ~ Universi 's . Re resentations and Res onsibilities:
. A. WSU hereby ,represents and warrants that it has all. necessary licenses and .
certifications to perform the services provided for herein, and is qualified to perform such
services.
B. WSU shall be responsible for selecting and supervising participating staff and
students.
C. WSU agrees that all facilities provided for by the City sha11 be treated as if they are
WSU property, and that it will manage those facilities in the same manner in which are .
required in WSU facilities policies. WSU specif callyagrees that any part of the City-
provided facilities that is used as temporary living quarters for students shall be treated in
_ , like-manner asWSU-owned student housing.
5. Ci 's Res vnsibilities.
A. The Ci sha11 do the following in a timely manner so as not to delay the services. of ~Y
WSU:
1. Desi ate in writing a erson to act as the City's representative with respect to the ~ p
services. The City's designee shall ~ have complete authority to transmit
instructions, receive information, interpret and define the City's policies and
decisions with. respect to the services.
2. ~ Furnish VVSU with all information, criteria, objectives, schedules and standards
for. the ro' ect and the services rovided for herein. PJ P
3. Arrange for access to the property or facilities as required for WSU to perform the
services provided for herein.
Page 3 of 16
4. Examine and evaluate all studies, reports,. memoranda, plans, sketches, and other
documents prepared by WSU and render decisions regarding such documents in a
timely manner to prevent delay of the services.
B. Provide space in the following additional City facilities:.
1. ane once and one large conference room in the former Information
Systems Depar~nent~ space located in the Gambini Building, located. at 2nd St. SE
and South Division Street in the City of Auburn.
Residential space. The City will allow WSU to use two {2} apartments in
the Gambino Building for temporary staff and student housing.
3. All as set forth in .Exhibit "B". WSU acknowledges that it may not have
. exclusive access to the entire building.
4. ,The City will provide furnishings and utilities as .indicated on Exhibit "B", .
and will be responsible for maintenance and .repair of the on-site facilities and on-
site equipment except. when such maintenance and repair is required due to the
negligent or deliberate actions of WSU or its participants. The City will be
responsible for cleaning the office spaces. WSU will be responsible for cleaning
_ ~ the residential spaces. The parti es agree to conduct a j oint survey and inventory of
. all facilities before WSU occupies the facilities, and again before WSU vacates
~ the facilities.
5. The City reserves the right to relocate WSU rota comparable facilities in a
different location during the term of this Agreement.
b. ~ Acce table Standards.
WSU ~ shall be ~ responsible. to provide, in connection with the services contemplated in this .
.Agreement, work product and services of a quality and standard acceptable as is expected
from state educational facilities and requirements outlined in the Scope of 'Work Exhibit ,
~~A~~
r .
Compensation. .
As com ensation far WSU's performance of the services provided for herein, the City p .
shall pay WSU an amount not to exceed Ninety-Five Thousand Dollars {$95,000.00}.
The City shall. remit this amount to WSU in accordance with the budget and payment
schedule as attached in Exhibit "C".
8. Time for Performance and. Term of A ~ ement.
WSU shall perform the services provided for herein in accordance with the scheduling
provided within the Scope of Work Exhibit "A," attached hereto and incorporated herein
by this reference, unless otherwise agreed to in writing by the parties. The Term of this
Agreement shall commence on the date hereof, and shall terminate upon completion .of
the performance of the scope of work and the schedule provided in Exhibit "A" attached.
hereto or on May 31, 2011, whichever comes fast, unless otherwise agreed to in writing
by the parties. ~ ~ ~ .
Page 4 of 16
9. Ownership and Use ofMaterials - Technology Transfer.
A. All ~ documents, reports, memoranda, diagrams, .sketches, plans, .surveys, design
calculations, ~ working drawings and any other materials ("Materials"} ,created or
. otherwise prepared by WSU as part of its performance of this Agreement. shall be owned
by and become the property of WSU. ~ WSU grants to the City aroyalty-free license to
use the Materials for municipal purposes. The City agrees to not se11 any of the Materials
provided by , ~VSU.
B. Ownership of PatentslCommereial uses.
The parties .acknowledge that. some patents or commercial products may be developed as
a result of this Agreement. If such ~~products are developed, the parties agree to negotiate
. in .good faith allocation of the rights associated with those products.
10. Access to Records_ and Reports.
'WSU agrees to maintain all books, records .and reports related to this agreement for a
period, of not less than three .years after final payment is made and all pending matters are
. closed.
11: .Continuation of Perfarrnance_ .
In the event that any dispute or conflict arises between the parties while this Agreement is
in :effect, WSU agrees that, notwithstanding such dispute or conflict, WSU shall continue .
to make a good faith effort to ; cooperate. and continue work toward successful completion
of assigned duties and responsibilities.
---12. Administration of A Bement.
This A reement ~ shall be administered by Dan Nordquist, Director of WSU's Office of g
Grant. and Research Development and the ProjectDirector for WSU will be Dr. Michael
Wolcott, Director of the and by the Mayor of the City, or designee, on behalf of the City.
Any written notices required,. by the terms of this Agreement shall be served on or mailed
to the ~follewing addresses:
City of Auburn: Washington State_Universi
Auburn City Hall. ~ . Dr. Dan Nordquist, Director
_ Attn: Kevin Snyder, AICP,~ Planning Gffice of Grant and Research ~ .
& Development Director . Development, .
_ Planning & Development Washington State University
~ Department ~ 423 Nei11 Ha11
_ 25 West Main ~ - P~ Box 6431.40
Auburn, WA 95441-4998 Pulltnan, WA 99164-3140 .
X253} 931-3091 FAQ (253} 804- X509} 335-9661
3114 ~FA~. 509-335-1676
ksnyder auburnwa. gov ~ ogrd~wsu.edu ~ .
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13. Notices. .
All notices or ~ communications permitted or required to be given under this Agreement
shall be in writing ,and shall be deemed to have been duly given if delivered in person or
. deposited in the United States mail, postage prepaid, for mailing by certified mail, return
receipt requested, or regular mail,. and addressed, if to a party of this ~ Agreement, to the
address for the party set~forth abase, or if to a person not a party to this Agreement, to the
address designated by a party to this Agreement in the foregoing manner.
Any party may change his, her or its address by giving notice in writing, stating his, her.
or its new address, to any other party, all pursuant to the procedure set forth in this
section of the Agreement.
14.. .Insurance. VL~SU is self insured through the state ~RCW 4.92 et. Seq.}. Questions in.
. regards to the self-.insurance coverage can be directed, to the. Risk Management and
Insurance web-site: http:Ilwwv~.wsu.edulriskmanagementlselflnsProgram.htm .
. 15. indemnification.
Each party to this Agreement shad be responsible for and assumes liability for its own ~ ~ ,
acts, andlor omissions and those of its o~cers, volunteers, employees and agents to the
~ ~ fullest extent required by law. In the case of negligence of both the .City and WSU, any
. ~ damages allowed shall be levied in proportion to the percentage of negligence attributable
to each party, and each party shall have the right to seek contribution from the other party
in proportion to the percentage of negligence attributable to the other party.
The City shall indemnify and.~hold harmless WSU against alI claims ansi~g out of ~~ty's
use, commercialization, or distribution of Intellectual Property or products that result iri
whole or in part from the Scope of Work.
. WSU Employees and WSU volunteers working and residing on City property shad be .
covered by WSU insurance policies including workman's compensation and industrial . -
lnsurance.
1 As~si ent.
Neither party to this Agreement shall assign any right or obligation hereunder in whole or
in part except to that Party's specific entity appointed. to handle such rights on its behalf .
as outlined in that Parties' policies and procedures, without the prior written consent. of ,
the other party hereto. No assignment or transfer of any interest. under .this Agreement
shall be deemed ~ to release the assignor from any liability or obligation under this
Agreement, or to cause any such liability or obligation to be reduced to a secondary
liability or obligation.,
17. Amendment Modification or ~.'L~aiver.
No amendment, modification or waiver of any condition, provision or term of this
Agreement shall be valid or of any effect unless made in writing, signed by the party or
parties to be bound, or such party's or parties' duly authorized representatives} and
specifying with particularity the nature and extent of ~ such amendment, modification or
Page 6 of 16
. ,
waver. Any waver by any party of any default of the other party shall not effect or
impair any right arising from any subsequent default.
Nothing. herein shall limit the remedies or rights of the parties hereto under and pursuant
to thus Agreement.
. 1$, Termination, Breach and Suspension.
a, Either Party may, with at ,leastthirry X30}days written notice to the other, terminate
this agreement, in whole or in part at .any time, either for convenience or because of
failure to fulfill the agreement's obligations. Upon :receipt of such notice, services
shall be immediately discontinued sunless the notice directs otherwise} and all copies
. of ail Materials as may have been accumulated in performing this agreement, whether
completed or in progress, shall be delivered to the City.
b. If either Party terminates this Agreement, the City shall .reimburse ~ '~VSU for
reasonable andlor,rion-cancellable obligations but no amount ,shall. be allowed for
anticipated profit on unperformed services. Should there be City funds re ~maining
~ after reasonable expenses and non-cancellable obligations have been deducted, V~SU
shall return those remaining funds to the City. The parties agree to reconcile amounts
. paid or due to the other party as set forth in Exhibit "C". r
19. ~ Parties in hiterest. ~
This Agreement shall be binding upon, and the benefits and obligations provided for
herein shall inure to and bind, the parties hereto and their respecfive successors and
assigns, provided that this section shall not be deemed to permit any transfer or
assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive.
benefit of the parties hereto and ~it does not create a contractual relationship with or exist
for the benefit of any third party, including contractors, sub-contractors and their sureties. _
20. Costs to Prevailin P - ~ .
In the event of litigation or other legal action to enforce any rights, responsibilities or
obligations under this Agreement, the prevailing parties shall be entitled to receive its
reasonable costs and attorney's fees.
21. A livable Law. .
This , Agreement and the rights of the parties hereunder shall be governed by the
interpreted in accordance with the laws of the State Qf Washington and venue for any .
action hereunder shall be in of the' county in Washington State in which the property or
,project is located, and if nvt site specific, then in King County, Washington; provided,
however, than it ~is agreed and understood that any applicable statute of limitation shall
commence no later than the .substantial completion by ~VSU of the services.
22, Nondiscrimination..
WSU shall not discriminate on~~ the basis of race, color, national origin, or sex in the
performance of this contxact.
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23. Captions, Headings and Titles.,
A_11 captions, :headings or tides in the paragraphs or sections of this Agreement are
. inserted for convenience of reference only and shall .not constitute a pa_ art of -this
Agreement, or, act as a limitation of the scope of the particular paragraph or sections to
which they apply. As used herein, where appropriate, the singular shallinclude the plural
and vice versa and. masculine, feminine and neuter expressions shall be interchangeable..
lnterpretativn or construction of. this .Agreement shall nat be affected by arty
determination as to ~ who is the .drafter of this Agreement, this Agreement having been
drafted by mutual agreement of the parties. ~
. ~ 24. Severable Provisions. `
Each provision of this .Agreement. is .intended to be .severable. If any provision hereof is
,illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect
r . the validity of the remainder of this Agreement. ~ .
~~5: Entire A Bement.
This Agreement contains the entire understanding of the parties hereto in respect to the
. ~ transactions .contemplated hereby and supersedes all prior agreements and understandings
between the parties with respect to such subject matter. -
Z6:~ . Counterparts.:
. This Agreement may be~ executed in multiple counterparts, each of which shall be one
and the same, Agreement and .shall become effective when .one or more counterparts have
been. signed by each of the parties and delivered to the other party.
IN .WITNESS wHEREDF, the parties hereto have caused this Agreement to be executed
effective the day and year first set forth above. .
. CITY ~F AUBURN UNIVERSI'T'Y
Peter B. Lewis, Mayor Name:, Dan Nordquist
Title: ~ Director, ~GRD
Attest:
Danielle E. Daskam City Clerk -
Appro d .to
Daniel B. Held, City Att rney
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Attachments: Exhibit "A" - Scope of Work
Eghibi# "B" - List of Furnistiiags and Equipment Provided by City
Exhibit "C"---Budget and Payment Schedule .
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STATE 4F WASHINGTaN }
CGUNTY ~F ~ ~ }
GN THIS ~ ~ day of _ ~ , 201, ,before me, personally
appeared ~ and ~ ~ . ~ , to
me .known to be the ~ ~ ~ ~ ~ and
of WSU, the corporationlcompany that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed ~ of said corporationlcompany,
for the .uses and
purposes therein mentioned, and on oath stated' that they were authorized to execute said instrument:
~ , f ~
GNEN under my hand and official seal this ~ ~ day of 24D
NOTARY PUBLIC in and for the State of
Washington, residing at
. ~ , ~ ~ ~ ~ My Commission Expires:
Page 1 ~ of 1 b
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Exhibit "A"
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Objectives for the Washington State University Integrated Design Experience ~IDe~} Project in
the Auburn Environmental Park District Area
Auburn, Washington, is a city of more than 47,000 citizens; 90% residing in King County and
10% in Pierce County, located in the I-5 corridor south of Seattle. Sited along Mill Creek with a
major wetlands area within walking distance of downtown, it represents the boundary of intense
development moving into the southern Puget Sound area. The community is challenged with
turning these unique geographical attributes into an asset for community identity while meeting
the economic and regulatory needs of the city.
The overall objective of the project is to create a detailed engineering, architectural and
biological plan for sustainable development in the 130 acre zoned Auburn Environmental Park
. District ~AEPD}, The goal of this development is to create the environment necessary to
economically attract "green" businesses to locate in the AEPD, enhancing the value of the
current properties while substantially growing high value green, jobs in the District.
. Key to this development is a vision for, stormwater management systems that meet community .
needs while enhancing the environmental and~economic value of the AEPD. The primary
deliverable will be a "Za% design" of a starmwater management system that includes water
quality treatment and detention of 100-year storm events using Iow .impact development SLID}
methodologies.. This green infrastructure. must not only manage water generated in the AEPD
proper, but also manage water originating 'in the adjacent downtown area where the current storm
drainage in inadequate. These challenges are heightened by the new 2010 NPDES? :(National _
,Pollution. Discharge Elimination System for phase 2 cities} as well as new development that is
being established.
A recent ruling by the V~ashington Water Commission dictates the use of LID approaches. These
inay `include new and emerging technologies such as ~a}pervious pavement streets with
+ ~ ~ ~ sophisticated sub-base materials that detain, treat and transport stormwater, fib} buii ..ding
foundations that provide multiple functions, including stormwater management, (c}building
strategiesthat re-use rainwater, ~d} aquifer re-charge with treated stormwater, to}beneficial
discharge of stormwater to the sensitive wetland areas of the Auburn Environmental Park AEP}
located adjacent to the District, and enhanced fish habitat.considerations for Mill Creek that
flows through a new phase 2 AEP area lying west of State Route 1 d7,
The architectural component of this project will focus on "green retro-f t" of existing
commercial buildings in the District. in addition, a new high density, transit-oriented
residential community with limited existing commercial zoning ~in the area south of Main Street
and east of the District will be .included in the plan. All buildings will feature "green aesthetics"
similar to the ideas created in Spring 2~ 1 ~ by WSU juriibr year architecture students.
Landsca a architecture science will. be employed to propose passive recreational use of the
p AEP with walking paths, bird viewing opportunities; education areas and natural resource
research projects. The AEPD will have planned sustainable landscaping that is to the greatest
extent possible, natural.
Page 12 of 1 b
Transportation planning .will emphasize pedestrians, bikes, shared vehicles, commuter rail,
transit and maximizing use of the adjacent Interurban Traa1 that connects Seattle and Tacoma.
State Route 167, which bi-sects the AEP, can be utilized as a laboratory for understanding broad-
basedtransportation pollution issues ~stormwater, air, noise and visual} when adjacent to
sensitive areas. Depending on resource availability, pollution aspects beyond stormwater may be deferred. The Union Pacific Railroad vn the east boundary of the District offers additional
opportunities for understanding ~ansportation-related pollution.
Technical businesses and design firms will be intimately involved in the project, for example
engineering f rms such as Parametrix, GcoEngineers, Skillings and GHD. In most cased their involvement will be directed to mentoring student design teams, providing practical experience
.and known solutions as well as providing lectures in pertinent areas of expertise:
In addition to the key deliverable, the stormwater 24% design, in keeping with the integrated
design nature of IDe~, the entire infrastructure of the 130 acre AEPD will be outlined in ~ ~ .
light of the unique needs of green businesses. Examples of these unique needs include broadband .
commuruca~ions, renewable energy ,generation, shared geothermal heatinglcooling, "smart"
technologies to enhance building and infrastructure operations, streets, sidewalks and trail
designs. ~ This outline level will include key calculations and conceptual designs.
Potential changes in City zoning codes that have a song impact on economic feasibility of - development, such as FAR Floor Area Ratio, i.e. floor square footage divided by building site
.
square footage} and building height, will beconsidered inlight ofoff-setting sustainability benefits.. -
,13usiness~ and Economic Aspects ~BEA} will be a minvr,~but important component of the IDe~
project. Dr, ,Paul Smith, Penn State University, will consult with the team to establish protocols
. for BEA, including a definition of the "customers" who will populate the AEPD.
current efforts by the City of Auburn to establish an "incubator" operation that will nurture
` ~ .start-up green businesses through the first few years of their existence, will be coordinated with
.the IDeX proj ect.
D~r. Michael. Wolcott, Director of the WSU Institute for Sustainable Design, and Rich Wagner,
. Auburn City Councilman, will be the key coordination contacts for the project. Several WSU
professors, approximately 20 students, bvth~ seniors and graduate students, will be involved, in
many cases on-site in Auburn. City staff limited support will be required to provide and explain
existing documents~related to the AEPD, such as engineering and development code standards
and comprehensive storm drainage plan details.
The ro' ect will start with planning in June 2414, student involvement beginning in August and
PJ will be complete in May 2011. Formal presentations will be made to the Mayor, City Council
and appropriate staff in February and May 2411. Final documentation will be primarily in
electronic form.
The attached figure entitled "Auburn Environmental Park District AEPD}location for the
Integrated Design Experience ~IDex} Class" shows~the general area of the project.
Page 13 of 16
l
A, legal agreement between the City of Auburn and 'L~ashington State University will be
executed prior to August 1, 2014, referencing these objectives. Included in that agreement will be a payment to wSU by Auburn in the amount of $95,000, as well as typical agreement terms.
. ~ ~ r
Page l4 of 16
'
s
EXHIBIT "B"
LIST OF FURNISHINGS AND EQUIPMENT PROVIDED BY CITY
Facilities Furnishings and Services:
1. Two meeting tables ,
2. 15 chairs
3. Work stations currently in the facility
4, Facilities will provide soap, liners and paper products for the restzooms.
5. Weekly restroom cleaning ~ Office space only
b. Building maintenance
Information Services:
1. ~ A dedicated 12MB connection to the Internet from that facility
2. 2 ~U'ireless Network Access SWAP) points that will allow vv~ireless connections from
u stairs in the apartments or downstairs in the off ices. . p
a. The WAP's wih be secured with an ID and password. The University will be ,
responsible for handing this id and password out to people it..wants to have access
to the network. Dr. Wolcott can request a change in the password by cvntacti~g
helpdesk~a auburnwa.gov. ~ .
b. If requested, we will provide up to 14 network connections in the office space .
where a computer can be plugged into a LAN connection for Internet. access.
3. The Universit rovides secured access to their servers through a VPN or other. method. Yp
The City will not provide firewall or other encryption services. ~ ~ .
4. There will be no phone service.
5. The door to the old IS server room will be secured to City IS and Facility access only
and IS equipment wi11 be maintained in that room. .
Page 15 of 1 d
. EXHIBIT "C"
. ~ BUDGET & PAYMENT SCHEDULE
Salaries & Benefits $49,95$.00 . .
Domestic Travel $8,000.40
Foreign Travel
Supplies $4,650.00
Services
Equipment ,
.Subcontracts ~ .
- Contractual Services .
Tuition .
Stipends ~ $23 000.00
. Dther Training Costs ,
Total Direct Costs $ 5
Indirect Costs. $9,392.00
15% MTDC2
. Total Costs $ 5
Payment 1- 8115110 Pa ent 2 -1 f 1111 Pa ent 3 - 513 0111
Sal_ares_ ~ ~ - I9,~126 . 9,564 9,563
Benefits ~ 5,853 ~ 2,92E .2,,926
,Travel.. ~ 4,400 ~ ~ 2,000 2,000
Su -lies 2,500.. 1,075 1,075
Sti endsf Scholarshi s ~ 13,000 ~ 10,000
Indirect Costs ~ ~ 4,723 2,335 .2,334
Total Pa ~ ent $49.,202._ 2?,900 ~ 17,89.$
~ MTCD =Modified Total Direct Costs
Page 16 of 16