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HomeMy WebLinkAbout08-02-2010 * C 1TY O F FINANCE COMMITTEE WASHINGTON AUGUST 2, 2010 6:00 PM, CITY HALL ANNEX CONFERENCE ROOM 2 MINUTES . I. CALL TO ORDER Chair Nancy Backus called the meeting to order 6:00 p.m. in Conference Room No. 2 located on the second floor of the City Hall Annex located at , One East Main Street in Auburn. Chair Backus, Vice Chair Lynn Norman and Member John Partridge were present. Present during the meeting were Mayor Peter B. Lewis, Assistant City Attomey Steve Gross, Finance . Director Shelley Coleman, Planning and Development. Director Kevin Snyder, Human Resources and Risk/Property Management Director Brenda Heineman, and City Glerk Danielle Daskam. II. COIVSENT ITEMS A. Approval of Minutes , 1. Minutes of the JuBy 19, 2010 Finance CommBttee meeting. = Vice Chair Norman moved and Member Partridge seconded to approve the July 19, 2010 minutes. MOTION CARRIED UNANIMOU8LY. 3-0. B. Vouchers 1. Claims F4.9.5 Claims check numbers 396838 through 397266 in the amount of $1,525,372.44 and dated August2, 2010. 2. Payroll F4.9.2 Payroll check numbers 529429 to 529533 in the amounf of $327,011.17 and electronic deposit transmissions in the Page 1 Finance Committee Minutes Auqust 2, 2010 amount of $1,186,915.60 for a grand total of $1,513,926.77 for the pay period covering July 15 to July 28, 2010. ,,Committee members reviewed the vouchers and briefly discussed voucher numbers 396864, 396940, 397206, 397247 and human services contracts generally. Vice Chair Norman moved and Member Partridge seconded to approve the vouchers. MOTION CARRIED UNANIMOUSLY. 3-0. III. ORDINANCES AND RESOLUTIONS A. Ordinances There was no ordinance for Committee consideration. B. Resolutions . 1. Resolution IVo. 4629 F5.4.2, 04.4.9.2 A Resolution of the City Council of the City of Auburn, . Washington, aufhorizing the Auburn City Council fo accept ` grant funds in the amount of One Hundred Seventy-five Thousand Dollars ($175,000), from the U.S. Department of Transportation, Federal Aviation Adminisfration, to rehabilitate Runway 16/34 Lighting (Phase 3), including - construction and authorizing the execution of the grant agreement therefor Committee members reviewed Resolution No. 4629 which accepts a grant from the U.S. Department of Transportation, Federal AViation Administration for new runway lighting. Vice Chair Norman moved and Member Partridge seconded _ to approve Resolution No. 4629. MOTION CARRIED UNANIMOUSLY. 3-0. The Resolution will be brought: forward to the Council by.the Municipal Services Committee. 2. Resolution No. 4630 A3.13.4 Page 2 Finance Committee Minutes Auaust 2, 2010 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute agreements between the City of Auburn and Business Bank for demolition of adjoining buildings party-wall - Director Heineman explained that Resolution No. 4630 authorizes an agreement with Business Bank regarding the demolition of City's property at 2 West Main Street (Marvel _ Property) and the Bank's property at 18 West Main Street (Charlie Wong' Property). The parties are successors-in interest to a 1924 Warranty Deed, which placed a condition on the grantees that would require the City upon demolition of the Marvel building to rebuild the wall adjacent to the existing building on the Charlie Wong property. The City does not want to rebuild the wall and has negotiated an, agreement with the Bank that provides that the Bank will demolish the Charlie Wong bu'ilding, and the City will pay $30,000 to the Bank in lieu of rebuilding the wall. Demolition of the Marvel building is required as part of fhe City's promenade project. There was discussion regarding the status of the property further wesf of 18 West Main Street, known as the Liquidation Outlet property. The owners of the : Liquidation property, Bank of Washington, have been unresponsive to the City's contacts. Vice Chair Norman moved and Member Partridge seconded to approye Resolution No. 4630.- MOTION CARRIED UNANIMOUSLY. 3-0. . IV. DISCUSSIOIV ITEIVIS A. IDeX and Cify of Auburn/Washington State University (VNSU) Agreement Planning and Development Director Snyder presented the proposed contracf with Washington State University Institute for Sustainable Design for consulting services for an Integrated Design Experience Project (IDeX). Director Snyder stated that the agreement provides an opportunity to bring together students and faculfy collaboratively working with City staff on a project to investigate and analyze opportunities for the Environmental Park District. The project would look at storm water and environmental Page 3 Finance Committee Minutes Auaust 2. 2010 regulations and other faetors such as land use and transportation. The goal is to produce a sedes of documents, reports and recommendations for the CounciPs consideration. Dr. Michael Wolcott, Director of. the Institute, would act as project manager. The project will be funded primarily through the Storm Water Fund. Tlie resolution approving the contract will be presented at the August 16 Finance Committee meeting for action. Vice Chair Norman suggested moving the overall objective contained on page 13 to earlier in the agreement. There was brief discussion regarding the details of the cost of the contract. Councilmember Partridge requested information on the status of the Storm Water Fund. In response to questions.from Member Partridge, Director Snyder stated that the City Council has designated the Auburn Environmental Park District for specifc economic development purposes. The City has not yet developed a plan to bring the district to the, market and atfract clean tech and "green" businesses to locate in the Environmental Park District. B. Ordinance No. 6323 An Ordinance of the City Council of the City of Aubum, Washington, amending Ordinance No. 6215, the 2009-2010 Biennial Budget Ordinance as amended by Ordinance Nos. 6226, 6246, 6278, 6285, 6299 and Ordinance No. 6313 authorizing amendment to the City of Auburn 2009-2010 Budget as set forth in Schedule "A" . Finance Director Coleman presented Ordinance No. 6323 as an addition to the Finance Committee agenda. Ordinance No. 6323 (budget amendment number 7) esta_ blishes the debt service funds for the 2010 Limited Tax General Obligation (LTGO) Bonds issued for the City HaII Annex and the Local Revitalization Project and to remove budget for debt service previously in the Capital Improvements Projects Fund_328. The ordinance also reduces the gambling tax revenues, adds grant revenues, and reduces expenditures at the golf course. The Ordinance. will, be presented at the August 16 Finance Committee for further action. C. Howard Hansen Dam Page 4 ~ Finance Committee Minutes Auctust 2. 2010 Mayor Lewis updated the Committee on the latest information regarding the status of the Howard Hansen Dam. According to the Corps of E,ngineers, the grout curtain is. working better than expected, and the water level behind the dam will be increased. Colonel Wright of the Corps will be abl_e to provide additional information on August 9th. No further grout curtains will be installed, and additional work on the dam will fake place next year. Mayor Lewis also adyised that the City has spent $2,170,410 to date in in-house labor, materials and contracts in flood prevention. The City also owes the County $670,000 in flood prevention costs. The Cify has received $1,019,200 in. ceimbursements from the , Flood Control: District. Staff is working on a grant from the'Federal Emergency Management Administration (FEMA) for the remai'nder of the City's costs, but FEMA has advised that FEMA does not reimburse for prevention costs. The Storm Water Fund has borne the cost of the flood prevention ri~easures. V. ADJOURNMENT: There being no further business to come before the Committee, the meeting adjourned at 7:15 p.m. " APPROVED THE DAY OF AUGUST 2010. Na Backus, Chair Danielle Daskam, City Clerk , Page 5 ~