HomeMy WebLinkAbout08-02-2010
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C 1TY O F
FINANCE COMMITTEE
WASHINGTON AUGUST 2, 2010
6:00 PM, CITY HALL ANNEX
CONFERENCE ROOM 2
MINUTES
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I. CALL TO ORDER
Chair Nancy Backus called the meeting to order 6:00 p.m. in Conference
Room No. 2 located on the second floor of the City Hall Annex located at , One East Main Street in Auburn. Chair Backus, Vice Chair Lynn Norman
and Member John Partridge were present. Present during the meeting
were Mayor Peter B. Lewis, Assistant City Attomey Steve Gross, Finance .
Director Shelley Coleman, Planning and Development. Director Kevin
Snyder, Human Resources and Risk/Property Management Director
Brenda Heineman, and City Glerk Danielle Daskam.
II. COIVSENT ITEMS
A. Approval of Minutes
, 1. Minutes of the JuBy 19, 2010 Finance CommBttee
meeting.
= Vice Chair Norman moved and Member Partridge seconded
to approve the July 19, 2010 minutes.
MOTION CARRIED UNANIMOU8LY. 3-0.
B. Vouchers
1. Claims
F4.9.5
Claims check numbers 396838 through 397266 in the
amount of $1,525,372.44 and dated August2, 2010.
2. Payroll
F4.9.2
Payroll check numbers 529429 to 529533 in the amounf of
$327,011.17 and electronic deposit transmissions in the
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Finance Committee Minutes Auqust 2, 2010
amount of $1,186,915.60 for a grand total of $1,513,926.77
for the pay period covering July 15 to July 28, 2010.
,,Committee members reviewed the vouchers and briefly discussed
voucher numbers 396864, 396940, 397206, 397247 and human
services contracts generally.
Vice Chair Norman moved and Member Partridge seconded to
approve the vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. ORDINANCES AND RESOLUTIONS
A. Ordinances
There was no ordinance for Committee consideration.
B. Resolutions .
1. Resolution IVo. 4629
F5.4.2, 04.4.9.2
A Resolution of the City Council of the City of Auburn,
. Washington, aufhorizing the Auburn City Council fo accept
` grant funds in the amount of One Hundred Seventy-five
Thousand Dollars ($175,000), from the U.S. Department of
Transportation, Federal Aviation Adminisfration, to rehabilitate Runway 16/34 Lighting (Phase 3), including -
construction and authorizing the execution of the grant
agreement therefor
Committee members reviewed Resolution No. 4629 which
accepts a grant from the U.S. Department of Transportation,
Federal AViation Administration for new runway lighting.
Vice Chair Norman moved and Member Partridge seconded _
to approve Resolution No. 4629.
MOTION CARRIED UNANIMOUSLY. 3-0.
The Resolution will be brought: forward to the Council by.the
Municipal Services Committee.
2. Resolution No. 4630
A3.13.4
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Finance Committee Minutes Auaust 2, 2010
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
agreements between the City of Auburn and Business Bank
for demolition of adjoining buildings party-wall -
Director Heineman explained that Resolution No. 4630
authorizes an agreement with Business Bank regarding the
demolition of City's property at 2 West Main Street (Marvel
_ Property) and the Bank's property at 18 West Main Street
(Charlie Wong' Property). The parties are successors-in
interest to a 1924 Warranty Deed, which placed a condition
on the grantees that would require the City upon demolition
of the Marvel building to rebuild the wall adjacent to the
existing building on the Charlie Wong property. The City
does not want to rebuild the wall and has negotiated an,
agreement with the Bank that provides that the Bank will
demolish the Charlie Wong bu'ilding, and the City will pay
$30,000 to the Bank in lieu of rebuilding the wall.
Demolition of the Marvel building is required as part of fhe
City's promenade project.
There was discussion regarding the status of the property
further wesf of 18 West Main Street, known as the
Liquidation Outlet property. The owners of the : Liquidation
property, Bank of Washington, have been unresponsive to
the City's contacts.
Vice Chair Norman moved and Member Partridge seconded
to approye Resolution No. 4630.-
MOTION CARRIED UNANIMOUSLY. 3-0. .
IV. DISCUSSIOIV ITEIVIS
A. IDeX and Cify of Auburn/Washington State University (VNSU)
Agreement
Planning and Development Director Snyder presented the
proposed contracf with Washington State University Institute for
Sustainable Design for consulting services for an Integrated Design
Experience Project (IDeX). Director Snyder stated that the
agreement provides an opportunity to bring together students and
faculfy collaboratively working with City staff on a project to
investigate and analyze opportunities for the Environmental Park
District. The project would look at storm water and environmental
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Finance Committee Minutes Auaust 2. 2010
regulations and other faetors such as land use and transportation.
The goal is to produce a sedes of documents, reports and
recommendations for the CounciPs consideration. Dr. Michael
Wolcott, Director of. the Institute, would act as project manager.
The project will be funded primarily through the Storm Water Fund.
Tlie resolution approving the contract will be presented at the
August 16 Finance Committee meeting for action.
Vice Chair Norman suggested moving the overall objective
contained on page 13 to earlier in the agreement.
There was brief discussion regarding the details of the cost of the
contract. Councilmember Partridge requested information on the
status of the Storm Water Fund.
In response to questions.from Member Partridge, Director Snyder
stated that the City Council has designated the Auburn
Environmental Park District for specifc economic development
purposes. The City has not yet developed a plan to bring the
district to the, market and atfract clean tech and "green" businesses
to locate in the Environmental Park District.
B. Ordinance No. 6323
An Ordinance of the City Council of the City of Aubum,
Washington, amending Ordinance No. 6215, the 2009-2010
Biennial Budget Ordinance as amended by Ordinance Nos. 6226,
6246, 6278, 6285, 6299 and Ordinance No. 6313 authorizing
amendment to the City of Auburn 2009-2010 Budget as set forth in
Schedule "A" .
Finance Director Coleman presented Ordinance No. 6323 as an
addition to the Finance Committee agenda. Ordinance No. 6323
(budget amendment number 7) esta_ blishes the debt service funds
for the 2010 Limited Tax General Obligation (LTGO) Bonds issued
for the City HaII Annex and the Local Revitalization Project and to
remove budget for debt service previously in the Capital
Improvements Projects Fund_328. The ordinance also reduces the
gambling tax revenues, adds grant revenues, and reduces
expenditures at the golf course.
The Ordinance. will, be presented at the August 16 Finance
Committee for further action.
C. Howard Hansen Dam
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Finance Committee Minutes Auctust 2. 2010
Mayor Lewis updated the Committee on the latest information
regarding the status of the Howard Hansen Dam. According to the
Corps of E,ngineers, the grout curtain is. working better than
expected, and the water level behind the dam will be increased.
Colonel Wright of the Corps will be abl_e to provide additional
information on August 9th. No further grout curtains will be
installed, and additional work on the dam will fake place next year.
Mayor Lewis also adyised that the City has spent $2,170,410 to
date in in-house labor, materials and contracts in flood prevention.
The City also owes the County $670,000 in flood prevention costs.
The Cify has received $1,019,200 in. ceimbursements from the
, Flood Control: District. Staff is working on a grant from the'Federal
Emergency Management Administration (FEMA) for the remai'nder
of the City's costs, but FEMA has advised that FEMA does not
reimburse for prevention costs. The Storm Water Fund has borne
the cost of the flood prevention ri~easures.
V. ADJOURNMENT:
There being no further business to come before the Committee, the
meeting adjourned at 7:15 p.m. " APPROVED THE DAY OF AUGUST 2010.
Na Backus, Chair Danielle Daskam, City Clerk ,
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