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Home My WebLink AboutITEM V-A-1 ~ C1TY OF CITY COUNCIL MEETING MINUTE$ * - `WASHINGTON August 16,2010 7:30 PM . I. CALL TO ORDER A. Flag Salute , Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Councilmembers present: Rich Wagner, Bill Peloza, Lynn Norman, Virginia _Haugen, and John Partridge. Deputy Mayor Sue Singer and Councilmember Nancy Backus were excused. Directors and staff members present: _ Chief of Police Jim Kelly;. Information, Services Director Lorrie Rempher; City Attorney Daniel B. Heid; Finance Director Shelley Coleman; Parks, Arts and Recreation Director baryl Faber; Planning and Development Director Keyin Snyder; Public Works Director Dennis Dowdy; Human Resources and Property/Risk Management Direcfor Brenda Heineman; Pla. nning Manager Elizabeth Chamberlain; Risk Manager Rob Roscoe; and Cify Cierk Danielle Daskam. C. Announcements and Appointments 1. Announcements Mayor Lewis recognized representatives of Aubum Little League, John Wood and Mike Ellsworth. Mr. 1Nood announced that the Auburn Little League team will appear in the Little, League World Series in South Williamsport, Pennsylvania. Mr. Wood thanked the community for its support through the tournament and encouraged community members to continue their support as the team contends in the World Series. The team will next play on Friday at 10:00 a.m. Mayor Lewis and Councilmembers exfended their congratulations to the team. , Page 1 Citv of Auburn Council Meetin4 Minutes Aupust 16, 2010 (For clarification of these minutes, the above announcement occurred immediately after Item lll. G of these minutes.) 2. Appointments There was no appointment for Councii consideration. D. Agenda Modifications Municipal Services Committee minutes were transmitted prior to the meeting. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE ' A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the p/aee on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provitled. No one from #he audience requested fo address the Council. C. Correspondence There was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS A3.7.6 _ A. Municipal Services Chair Peloza reported the Municipal Services Committee mef August 9,: 2010. The Committee discussed King County taxicab regulations, Ordinance No. 6320 relating to the Auburn Municipal Airport, Ordinance No. 6323 amending the 2009-2010 Biennial Budget, fireworks stand information, and the 2010 curfew report. The next regular meeting of the Municipal Services Committee is scheduled for August 23, 2010 at 4:00(p.m. B. Planning & Community Development Chair Norman reported the Planning and Community Development Committee. met August 9, 2010. The Committee reviewed Project CP0745 the White River Trail Extension, Resolution . No. 4163 sefting the public hearing on the 2011-2016 Transportation Plan, Resolution No., 4633 approving a grant for the Fenster Levee Setback Project, and Ordinance Na 6321 relating to the Robertson ~ Property Group development. The Committee also discussed ~ Page 2 Citv of Auburn Council Meeting Minutes Auqust 16. 2010 improvements to the 124t" Avenue SE corridor, Ordinance No. 6323 amending the 2009-2010 Biennial Budget, and the Committee matrix. The next regular meeting of the Planning and Community Development Committee is scheduled for August 23, . 201,0 at 5:00 p.m. , C. Public Wocks Chair Wagner reported the Public,_Works Committee met this aftemoon at 3:30. The Committee approved - right-of-way use permits for the Veterans Day Parade and Santa Parade, initiation _ of Project CP1010 the 2010 Storm Drainage Repair/Replacement, the award of a. contract for Project C410A for the 277th Wetland Mitigation Monitoring, a consulfant agreement with RH2 Engineering Inc.; for Project CP1006 the Lakeland Hills 'Reservoir 6, award of Project CP1002 the 2010 Local Street Preservation Project, final pay estimate and acceptance of Project CP0901 the 2009 Local Street Preservation Project; and final payment and acceptance of Project CP0907 the 2009 Arterial and Collector Patching Project. The Committee also approved Resolufion No. _ 4634 authorizing the Mayor to award the bid for Project CP0914 the F Street SE/4th Street SE Signal. The Committee discussed Resolution No. 4633 accepting a~grant for the Fenster Levee Setback Project, Resolution Na 4635 approving a. consultant agreement with Washington State Univecsity, Ordinance No.. 6321 relating to the Robertson property developrnent plan, Ordinance No. 6323 relating to the biennial budget amendment, costs associated with flood preparation, and the City Hall plaza design elements. The next regular meeting of the Public Works Committee is scheduled for September 7, 2010 at 3:30 p.m. D. Finance Vice Chair Norman reported the Finance Committee met this evening at 6:00. The Committee reyiewed claims and payroll vouchers, setting the date for the first public hearing , on the 2011- _ 2012 Biennial Budget, Ordinance No. 6323 amending the 2009- 2010 Biennial Budget, Resolution No. 4632 relating to surplus property, and Resolution No: 4635 approving a consulting services agreement with Washington State University., The Committee also discussed the June monthly, financial report and Resolution No. 4634 authorizing the award of Project CP0944 the F Street SE/4th Street SE SignaL The next regular meeting of the Finance. Committee is scheduled for September 7, 2010 at 6:00 p.m. Page 3 Citv of Auburn Council Meetina Minutes Auctust 16. 2010 E. Les Gove Community Campus Committee The Les Gove Community Campus Committee has not met since the last Council meeting. F. Downtown Redevelopment ° Chair Norman reported the Downtown Redevelopment Committee met August 10, 2010. The Committee discussed Resolution No. 4631 relating #o the City Hall Plaza Improvement project. The next regular meeting of the Downtown Redevelopment Committee is scheduled for August 24, 2010 at 4:00 p.m. G. Council Operations Committee Chair Wagner reported the Council Operations Committee met August 5 and 11, 2010. The Committee discussed preparations fpr the. upcoming Council retreat. The refreat agenda will include strategic planning, goal prioritization, , and outcome based budgeting: The next meeting of the Council Operations Committee isscheduled for September 3, 2010 at 4:00 p.m. IV. REPORTS ' At this time the Mayor and City Council may report on significant items associated with fheir appointed positions on state, regiona/ and /ocal organizations. A. From the Council Councilmember Wagner reported on his attendance at the Valley Regional,Fire Authority (VRFA) groundbreaking for Station 34 on Lea Hill. Councilmember Wagner also attended Auburn's Artrageous Festival at Les Gove Community Campus. Councilmember Partridge reported on his participation in National Night Out, a meeting with YMCA Executive Director Berry, and the Valley Regional Fire Authority (VRFA) groundbreaking for Station 34. Councilmember Peloza commented on recent complaints regarding helicopter noise in neighborhoods. Councilmember Peloza explained thafi the Federal Aviation Administration (FAA) controls the air space. 1n, order to reduce the air noise, the City has established an Auburn Airport traffic pattern for both helicopters and fixed' wing aircraft. The FAA fixes altitude limits for fixed wing aircraft at 1,000 feet and helicopters at 500 feet. In order to change the federal law relating to helicopter noise and low-flying helicopters, Couricilmember Peloza encouraged the community's Page 4 . Citv of Auburn Council Meetina Minutes Auqust 16, 2010 support. He urged citizens to compiete a noise complaint form, found on the Auburn Municipal Airport's and City's web pages. Councilmember Peloza also reported on his attendance at the Water'Resource Inventory Area (WRIA) 7 meeting and the WRIA 9 Watershed Ecosystem Forum. Councilmember Haugen reported on her participation in Nafional Night Out. B. From the Mayor Mayor Lewis commented on the success of the Auburn Little League, new memberships in the :Aubum Area Chamber of Commerce, new businesses in the area and advances and achievemenfs of existing businesses, regular meetings of the Auburn Downtown Association, and Auburn's activities related to the National Night Out event. ~ V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the August 2, 2010 regular City Council meeting.* B. Vouchers F4.9.2, F4.9.5 1. Claims . Claims check numbers 397267 through 397661 in the amount of $3,012,804.95 and - one wire transfer in the amount of $25,000.00 and dated August 16, 2010. 2. Payroll Payroll check numbers 529534 through 529644 in the amount of $802,097.84 and electronic deposit transmissions in the amounfi of $1,128,740.80 for a grand total of $1,930,838.64 for the pay period covering July 29, 2010 to August 11, 2010: C. Contract Administration 1, Small Works Project CP0745 Page 5 Citv of Auburn Council Meetinq Minutes Auaust 16. 2010 05.2 City Council award Small Works Contract 10-07, Project Number GP0745, White River Trail Extension - Roegner Park to `A' Street SE to Buckley Nursery Co, Inc. on their low bid of $173,171.50 plus WA state sales tax of $16,451.29 for a totaf contract price of $189,622.79 2. Airport Runway Electrical Improvements 04.4.9.1:2 City Council #o award of Project CP0720, Contract No. 06-15 to Totem Electric in the total amount of $281,301.12, including Washington State sales tax. 3. Public. VHorks Project No. C410A 04.9.1 PR 562 (G410A) City Council award Contract 10-11, Project No. C410A, 277th V\letland Mitigation Monitoring (Annual) to R. R Fab & Crane on their low bid of $26,991.41 plus Washington State sales tax of $2,564.48 for a total contract price of $29,555.59. 4. Consultant Services Agreemeret AG-C-393 04.11.1 CP1006 City Council grant permission to enter into Consultant Agreement No. AG-C-393 with RH2 Engineering, Inc. for Engineering Services for Project No. CP1006, Lakeland Hills Reservoic 6. 5. Public Works Project No. CP0907 04.9.1 CP0907. City Council approve Final Pay Estimate No. 10 to Contract 09-10 in the amount of.$516.00, for a total contract price of $1,920;745.47, with ICON Materials, Inc. and accept construction of Project No. CP0907, 2009 Arterial & Collectoc Pavement Patching 6. Public Works Project No. "CP0901 04.9.1 CP0901 City Council approve Final Pay Estimate No. 6 to Contract 097-12 in'the amount of $36,153..75; for a total contract price, of $698,473.92, with Woodworth and Company, Inc. and accept construction of Project No. CP0901, 2009 Local Street Pavement Preservation 7. Public Works Project No.. GP1002 Page 6 Citv of Auburn Council Meetina Minutes Auclust 16. 2010 04.9.1 CP1002 City Council award Contract No. 10-03, 'Project No. CP1002, 2010 Local Street Pavement Preservation, to RW Scott _ Construction, on their low bid of $911,873.00 plus Washington Sfate sales tax of $6,875.15 for a total contract price of $918,748.15. D. Call for Public Hearing 1. Preliminary 2011-2012 Biennial Budget F3.23 City Council to call for a public hearing to be held on September 20, 2010 to receive public comments and suggestions with regard to development of `the preliminary 2011-2012 Biennial Budgef, `including revenue estimates and possible increases in property taxes Councilmember Wagner moved and Councilmember Norman seconded to approve-the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 5-0. VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance'No. 6321 . 03.4.1.25 An Ordinance of the City Council, of the City of Aubum, Wash'ington, amending Ordinance No: 6259 to extend the effective date Councilmember Norman -.moved and Councilmember Norman seconded to introduce and adopt Ordinance No. . 6321. MOTION CARRIED UNANIMOUSLY. 5-0. Page 7 Citv of Auburn Councii Meetina Minutes Auqusf 16. 2010 2. Ordinance Na 6323 F3.22 An Ordinance of, the City Council of the City of Auburn, Washington., amending Ordinance No. 6215, the 2009=2010 Biennial Budget Ordinance as amended by:Ordinance Nos. 6226, 6246; 6278, 6285, 6299 and Otd.inance No. 6313 authorizing amendment to the City of Auburn 2009-2010 Budget as set forth in Schedule "A" Councilmember Norman moved and Councilmember Partridge seconded fo introduce and adopt Ordinance No. 6323. MOTION CARRIED UNANIMOUSLY. 5-0. 3. Ordinance No. 6324 03.8 REZ09-0005 An Ordinance of the City. Council of the City of Auburn, Washington, approving the request of Ray Keasey for a rezone from R-10 Residential 10 DU/Acre to R-20 Residential 20 DU/Acre to implement the Comprehensive , Plan and amending the City's Zoning Maps accordingly Councilmember Norman moved and Councilmember Wagner seconded to introtluce and adopt Ordinance No. 6324. Councilmember• Haugen expressed opposition to Ordinance , No. 6324: Councilmember Norman explained that the ordinance brings the property in line with the Comprehensive Plan: MOTION CARRIED: 4-1. Councilmember Haugen voted na B. Resolutions 1. Resolution No. 4613 04.9.3 A Resolution of the City Council of the City of Auburn, Washington, sefting the time. and date for a public hearing before the City Council on the 2011-2016 Transportation Improvement Program Page 8 Citv ofAuburn Council Meetinct Minutes Auaust 16. 2010 Counciimember Norman moved and Councilmember Wagner seconded to adopt Resolution No. 4613. MOTION CARRIED UNANIMOUSLY. 5-0. 2. . Resolution No. 4631 04.4.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreement between the City of Auburn and the lowest responsible bidder for Public Works Contract Number 10-24, Project Number CP0922, City Hall Plaza Improvement Project Councilmember Norman moved and Councilmember Wagner seconded to adopt Resolution No. 4631. Councilmember Wagner moved to amend the resolution to provided that the design for the plaza area south ofi Main Street shall be maximized for storm water management functions and the kiosk will not be built on a permanent foundation structure. Councilmember Peloza seconded. MOTION CARRIED UNANIMOSULY. 5-0. Councilmember Haugen expressed opposition to the resolution: MOTION CARRIED. 4-1. Councilmember Haugen voted - no. ' 3. Resolution No. 4632 F4:6.1 A Resolation of the City Council of the City of Aubum, Washington, declaring certain items of property as surplus and authorizing their disposal Councilmember Norman rnoved and Councilmember Partridge seconded' to adopt Resolution No. 4632. MOTION CARRIED UNANIMOUSLY. 5-0. 4. Resolution No. 4633 Page 9 Citv of Auburn Council Meetind Minutes Au4ust 16, 2070 05.2, F5.3 • A Resolution of the City. Council of the City of Auburn, Washington, authorizing the Mayor to execufe a grant agreement between the City of Auburn and the King Conservation District for the Fenster Levee Setback and ` Floodplain Restoration, Phase II Project Councilmember Norman moved and Councilmember Wagner seconded to adopt Resolution No. 4633. Councilmember Peloza commented that the King Conservation District provided a$200,000 grant for the project. MOTION CARRIED UNANIMOUSLY. 5-0. 5. Resolution No. 4634 04.102 CP0914 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to award and execute an agreement with the lowest. responsible_ bidder for construction of Public Works . Contract Number 10-19 for Project CP0914, F Street SE/4th Street SE Signal Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4634. MOTION CARRIED UNANIMOUSLY. 5-0. 6. Resolution No. 4635 03.4.1, 05:.1.2. A Resolution of the City Council of the City of Auburn, ' Washi:ngton; authorizing the Mayor and City Clerk to execute an agreement between the City of Auburn and Washington State University for consulting services Councilmember Norman . moved and Councilmember Wagner seconded to adopt Resolution No. 4635. MOTION CARRIED UNANIMOUSLY. 5-0. 1X. EXECUTIVE SESSION At 8:15 p.m., Mayor Lewis- recessed fhe meefing to executiVe session for approximately 20 minutes in order to discuss pending/potential litigation. Page 10 Citv of Auburn Council MeetinaMinutes Aupust 16, 2010 Directors and staff required for the executive session were City Attorney Heid, Human, 'Resources and Risk/Property Management Director Heineman, Risk Manager Rob Roscoe, Finance Director Coleman and Public Works Director powdy: Mayor Lewis reconvened the meeting at 8:33 p.m. X. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:33 p:m. APPROVED THE DAY OF SEPTEMBER, 2010. Peter B. Lewis, Mayor Danielle Daskam, City Clerk City Council agendas and minutes are aVailable fo the public at the City Clerk's _ Office, on the Cify website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov Page 11