HomeMy WebLinkAboutITEM III-D
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C1TY OF FINANCE COIWMITTEE
* WASHINGTON
AUGUST 16, 2010
6:00 PIVI, CITY HALL ANIVEX
. CONFERENCE ROOBVI 'i
MINUTES
I. CALL TO ORDER
Vice Chair Lynn Norman called the meeting to order 6:00 .p.m. in
Conference Room No. 1 located on the second floor of the City Hall
Annex located at One East Main Street in Auburn. Vice Chair Norman
and Member John Partridge were present. Cfiair Nancy Backus was
excused. Present during the meeting were Mayor Peter B. Lewis, City
Attorney Daniel B. Heid, Finance Director Shelley Coleman, Planning and
Development Director Kevin Snyder, Chief of Police Jim Kelly, Public
Works Director Dennis Dowdy, and City Clerk Danielle Daskam. Also
present were Jamelle Garcia of Airport Management Group and Wayne ,
Osborne. 11. CONSENT ITEMS
A. Approval of Minutes
1. IVlinufes of the August 2, 2010 Finance Committee -
meeting.
Member Partridge moved and Vice Chair Norman seconded
to appcove the August 2, 2010 minutes.
MOTION CARRIED UNANIMOUSLY. 2-0.
B. Vouchers
1. Claims F4.9.5
Claims check numbers 397267 through 397661 in the
. amount of $3,012,804.95 and one wire transfer in the
amoun# of`$25,000.00 and dated August 16, 2010.
Page 1
Finance Committee Minutes Auqust 16, 2010
2. Payro8l
F4.9.2
Payroll check numbers 529534. through 529644 in the
amount of $802,097.84 and electronic deposit transmissions
in the ' amount of $1,128,740.80 for a grand total of
$1,930,838:64 for the pay period covering July 29, 2010 to
August 111, 2010.
Committee members reviewed the vouchers and briefly
discussed voucher numbers 397298 and 397312.
Member Partridge moved.and Vice Chair Norman seconded
to approve the vouchers. ,
MOTION CARRIED UNANIMOUSLY. 2-0.
C. Call for Public Hearang
1. Pre9iminary 2011-2012 Biennial Budget
F3.23
City Council' to call foc a public hearing to be held on
September 20, 2010 to receive '.public comments and
suggestions with regard todevelopment of the preliminary.
. 2011-2042 Biennial Budget, including revenue estimates
and possible increases in property taxes
Finance Direetor Coleman stated that the City is required to
have two public hearings on its proposed budget. The first
hearing is scheduled for September 20, 2010 and will `
' include a revenue presentation. -
Member Partridge moved and Vice Chair Norman seconded
to approve the call for public hearing on the preliminary
2011-2012 Biennial Budget for September 20, 2010.
MOTION CARRIED UNANIMOUSLY. 2-0.
III. ORDINAIVCfS AND RESOLUTIONS
A. Ordinances
1. Ordinance IVo. 6323
F3.22
An Ordinance of the City Council of the City of Auburn,
Washington,"amending Ordinance No. 6215, the 2009-2010
Page 2
Finance Committee Minutes Au4ust 16, 2010
Biennial Budget Ordinance as amended by Ordinance Nos.
6226, 6246, 6278; 6285, 6299 and Ordinance No. 6313
authorizing amendment to the City of Auburn 2009-2010
Budget as set forth in Schedule "A" ,
Committee members briefly reviewed Ordinance No. 6323.
Member Partridge moved and Vice Chair Norman seconded
to approve and forward Ordinance No. 6323 to the full
Council.
MOTION CARRIED UNANIMOUSLY. 2-0.
(
B. Resolutions
1. Resolution No. 4632
F4.6.1
A Resolution of the. City Council of the City of Auburn,
Washington, declaring certain items of property as surplus
and authorizing their disposal
Finance Director Coleman reported that finro 2006 police
cars are proposed for surplus. The mileage on vehicle
numbers P036C and P038G are 69,391 and 65,650,
respectively. Public Works Director powdy added that a
mechanic's review is conducted on police vehicles when
they reach 60,000 to 80,000 miles. The mechanic review
includes a review of the car's history and the annual cosf of
maintenance.
Member Partridge moved and Vice Chair Norman seconded
to approve and forward Resolution No. 4632 to the full
Council.
MOTION CARRIED UNANIMOUSLY. 2-0.
. 2. Resolution No: 4635
03.4..1, 05,1.2
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the'Mayor and City Clerk to execute
an agreement befinreen the City of Auburn and Washington
State University fo"r consulting services Page 3 ' .
Finance Committee Minutes Au4ust 16, 2010
Resolution No. 4635 was discussed at the August 2, 2010
Finance Committee meeting. Planning and Development
Director Snyder explained that the Resolution approves a
consulting services agreement with Washington State,
University (WSU) Institute for Sustainable Design. It is
intended to provide an opportunity to access the intellectual
capital of WSU and identify storm water, land use,
transportation, and green building practices that could be
applied to the. Environmental Park District as well as
citywide. The cost of the contract will be bome by the Storm
Water Fund.
Member Partridge expressed an interest in the status of the
Storm Water Fund. Director powdy reported that,, this
afternoon, the Public Works Committee extensively
discussed the Storm Water Fund. The Committee
suggested bringing the Storm Water Fund five year plan
forward with the budget and discussed funding options
including the possibility of bonding for storm water projects.
Mayor. Lewis stated that the contract with WSU has the
potential to have one of the highest rates of return and
benefit, than any project for the Storm Water Fund to date.
Director powdy added that the:.project will provide a thirty-
. ve percent concept design, which is a benefit to the storm
f
utility.
- Member Partridge moved and Vice Chair Norman seconded
to approve and forward .Resolution No. 4635 to the full
Council.
MOTION CARRIED UNANIMOUSLY. 2-0.
IV. DISCUSSION ITEMS
A. June Monthly Financial Report
Committee members reviewed the June monthly financial' report
and briefly discussed the status of revenues. Committee members
also discussed the revenues and. expenditures of the golf course,
including the golf course general obligation debt.
B. Resolution No. 4634
04.10.2 CP0914
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Finance-Committee Minutes August 16, 2010
A Resolution of the City Council of the City of Aubum, Washington,
. authorizing the Mayor#o award and execute an agreement with the
lowest responsible bidder for construction of Public Works Contract
Number 10-19 for Project CP0914, F Street SE/4th Street SE Signal
,
Public` Works Director powdy explained that the intersection will be
part of,the detour.route during the closure of M Street SE for the M
Street SE Grade Separation Project. The project will provide
essential intersection control and is entirely funded by a Federal
Highway Safety grant.
V. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:34 p.m. APPROVED THE DAY OF SEPTE-MBER 2010.
,
Nancy Backus, Chair Danielle.Daskam, City Clerk
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