HomeMy WebLinkAboutITEM IV-B-3N1~sS~~~ sTAT~N~~NT
The Finance Department supports City efforts by providing quality financial services,
~~PATI~T ~~~l~lxl
a~or responsibilities include; financial and budgetary policy development; long-term
financing and cash management; the functions of utility billing, payroll, purchasing, and
accounts payable, The department prepares a comprehensive annual financial report and a
biennial budget document, ether duties include providing analytical support, accounting
and budget advice to departments and overseeing contracted services of solid waste and
airport management,
X009 ~O~a ACC4PL1s~N~~NTS -
Completed the 0~~~O~o Final Budget and submit documentation to FAA for the
Distinguished Budget Presentation award
r Prepared the ~aa and ~a10 Comprehensive Anrrual Financial departs ~CAFR's},
submitted docurnentatiar~ to the C~F~A avuard program to receive the Certificate of
` Achieverr~ent far E~ccellence in Financial Reporting
■ Updated the si~c+year Capital Facilities Plan s part of the Comprehensive Plan. Continued to track performance measures to ir~pr~ve 'efficiency and effectiveness in
providing customer service
■ Applied for and received Local Revitalization Financing through the year
■ issued bands for City ball annex and Downtown focal Revitalization Financing
improvements
. r issued bonds to refinance ~9~8 Library bonds
■ Created .month end financial repart providing year to date detail on General Fund
revenues and surn~nari~ing the City revenues and expenditures
F ~ Administered FAA grant far new Airport Taxiway Runway Lighting System
lrr~plen~ented ASB ~5 for other post~ernployment benefits
1~lorked with state Auditor's office far successful audit engagernen~
■ Bstablished new internal service fund for facilities and property management
Implemented internet4based system to assist l~scrow companies in tyre preparation of
closing cost statements
Updated Utility Billing online Bill Pay service
Participated in selection and implernentatian of new Call Center phones ~ software,
Began streamlining worl~flow business process between N1~ and Finance through the
impler~ent~tion of Carteraph Issued Utility Revenue Bands
r r Implemented Advanced Budgeting module, which is part of the City's financial software
f
Complete the 201-~~~~ Final Budget and submit documentation to CFA for the
Distinguished Budget Presentation award
Prepare the ~o~i and Comprehensive Annual Fi~iancial Reports ~CAFR's}~ submit
docurnentatian to the C~F~A award program toreceive the Certificate ~ Achievement
for Exceiience ire Financial Reporting
Update tl~e sip-year Capital Facilities Plan as part of the Comprehensive Plar-~
Update and expand the ~ Revenue 11~anuals
. Secure nevi garbage contract for the City ~ ~ .
~trearnline purchasing, using procurement cards
l~lork with state Auditor's ofi'ice for successful audit engagement
Upgrade Utility Billing So~tare from version ~~05 to version 7 with iS Department
1~1ork vuith lS Department to upgrade computer system to facilitate scanning of all utility
related documentation and attaching documentation to the account electronically
1~1ork v~iith Utifity customers to convert more accounts to online bill pay service
lrnplemer~t ~'yler output Processor and Laser~iche Integration Begin new budget process -budgeting for outcome
Continue to seek Neu Market ~'ax Credlt opportunities for Con~mt~nity Center
Update Airport Capital Plan
Innpler~ent electronic payroll time entry system
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~ Declsian Pac~Cage: ~IIV,aD~~ ~ Auto~na~e ~~por~ Dist~~~~~.~s~~iche_~ra~egrtio~ ~ .
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Tyler Output Processer{TOP~ ~ ~.aerfiche Integration
D~crip#io~ af,,,rmprovemen#
TOP software provides an aut~r~ated paperless distribution system that reduces printing and mailing casts of Aden financial
information, Fdenft.aserfiche interface allows far electronic archival~retrieval of scanned documents v~ithout adding to the
Aden financial database,
For example, batch processed forms such as paychecks can be sent off to multiple recipients in multiple fashions. vUhen
running checks, each individual employee could have their delivery preference set to hardcopy printerand~cr email The
payroll clerk vuould still select "print checks" in FDFN ~ but TOP vrill take each individual check and deliver it through the
proper channel ~printerandlor email}, spies of payroll stubs could automatically be stored in Laerfiche Frith easy elegy#ronic retrieval months later ~o provide copies per employee requests.
Purchase orders could be senlr electronically to user areas ~andlor ~rendors} rather than printing centrally in Finance, sorting
and interoffice delivery to various user departments.
Permanent invoice and other record retention Information for fixed assets could be stored electronically far the life of the asset in Laserfiche. ~ ,
Information from ad~usting journal entries could be available in the current and future }rears with a click of a butkon rather .
than going to find a manual copy in a file cabinet ar archive box.
Irr~medidate availability of inforrnatian enhances financial analysis and promotes availability of accurate, more extensive
information. Tine and money spent an manual boxing, filing, managing and disposing of archive is avoided.
This request gill be funded by fund balance in the Information services Fu~rd and will have a 2era nit effect on the general
Fund.
A~~erna#ives
Oontinue current paper based distribution and filing processes and no purchase of any decision package components.
There are three components in this package ~rhich can be purchased~appraved separately:
~ ~ t,aserfiche attachment ~dacuments stored in l~aserficheP vie~r~r in Aden} integration ~ ~g0 Boftare
~,gaa Annual maintenance
TOP l.aserfiche Output report archive copies stared autarnatically in Laserfiche} .
2,8a0 software ~g Annual maintenance
. Tyler TOP Output Aden reports such as purchase orders direct deposit stubs, etc, can be pre~et for distribution to
printers ar e~rnail}
~ S, X00 oft~ra re ,
~,3Dg Training - ~,~~0 ~ansulting
~,~DD Annual maintenance
Advan#a a oi~ A rova~
have man hours as manual paper processes are transformed into faster and mare efficient handling--thus
enhancing how staff manages, generates, stores, and delivers forms and reports, Actual paper handling is reduced, thereby lo~rering overhead to print, fax, emmail, fold, stuf€, a[~d
physic~lly~ mall documents.
A Laserfiche per~ranent archive report can be created aut~maticaliy at the same time a regular Eden processing report is
glk]PBdgtRpf Decision Package budget ~epo~
81~81~O~D ~~~48sa~'A ~k~y of Auburn
. . ~ ~ ` ~1N,00~~ - ~ufo~rria~e ~Rd ort~ a~tri~I~~se~~t~_ ~r~teg~~~ior~..., . _ : _ ~ {
Data Budget Year group 1larion Priority Duration Appro~ak status
oBf~~~~0~ a D~ ~ dn~aon 0 ~ ~ . _ ~ne~Ti~e Pending
crewted.
~eadi! rovide inforrnation for past years without additional r~a~ hours for retrieving in~orrnation frorrM archives. if Laserfiche yp becomes certified by the state Archivist then this
purchase can reduce the arnount of hard copy archi~re storage spice,
boxes, and manRhours required #a rr~aintain state mandated information starage~retrievai. !t can also assist in automation of
dacun~ent retreiva! for pubii record requests if documents are eiectronicaiiy stored.
lmmedida#e availabiiity of information enhances ~inncia! anaiysis and promotes availability of accurate, more extensive information for decisin rrMaking. Time and money spent on manna!
box#ng, f ilir~g, managing and disposing of archive records
are avoided.
tm kica#ions of Denial
continue status qua use of manRhours, storage space, more time consuming a~ccesss to historical inforrr~aticn~ ~ .
~affkn~
Narrative Nat Defined ~ .
Equipmen# k~ake & I~odek .
Narrative Not Defined
~kscAk.. D~TAkLS ~ ~0~ ~ Z~~ 2
~per~ting k=xpendkfuras
5~8.oD.5~S~~8D.3~ s~iAi~LT~~~ANB BQUkPM~Nr ~,~04.4D o.D~
~ s,~a.~~ ~~~s~,~~ I~~~~~~o~A~ sB~111~lr~ ~,~oo.oa o.oa
5~ B,Oa,~~ 8~88~.~~ I~krPAI~ & ~IAkNTENANB 6,800.0 ~,Baa~D~ Total Operating Expenditures ~~,~p0,~0 6,800.ao
apktai f=xpendifuras ~.00,5~8.880.6~ ~~H1N~1 iY ~ LQ~J[P~~N t kf8,~0a.0a a.Va
+ Total ~ap~tal irxpendltures 38,000.0a O,Oa
Total krx~enditures ~ 48,08,00 ~ x,800,00
Net Budget 48,00.80 x,800,00
glaPBdgtPpt Decision I~ao~age Budget Deport S!~ 8120 4 ~ ~:~~;~~A~ pity of Auburn
~ Deci~on P~ckage_ .FIN;~00~: `_~n .1~ine Pay~o~l H.R.: _ _ _ ~ . .
Date Budget Year group Version t'r~ority duration Approval tutu
07'~~~1~0~ 4 ~0~ ~ drnason ~ ~ One~Ti~e Pending
T~tCo
~n-line Payroll ~ FIR
Description o~ ir~provernent
~Ilow employee time entry via web data entry, lJsing ~ phased in approach, payroll tune entry can be shifted from a paper
time sheet system with centralized tune entr~r data input to an electronic time entry system where each employee can enter their own payroll activity. This system also allows access
through a web page fog an employee to view their own various
human resource and payroll related infarmat~on. The employee can view or reprint tax withholding information, current and
past pay check stub information, employee leave usage, etc. upervisars can ~riew their rr~ployees' leave usage lnfo~n~~tian
while access to the other employee personal information is biacked~
This request gill be funded ~y fund balance in the lnforrr~atian services Fund and will have a zero net effect on the general
Fund.
Aiterna~ives
Remain with the current paper based system.
Advantauea of Approval .
I~rovide eas self-service access for er~playees to view their personal payroll and human resource information which
y seduces work load in human resources and payroll by no longer needing to provide copies of this infarrnation to meet
employee requests. Electronic time sheets changes duplicative entry ponce on paper and once far computer entry} to single
entry fiance for computer entry}. Tune consurr~ing hatch balancing currently required by paper time sheets would also be
~lirninated.
impiictions of Deni~i
Possible work Load efficiencies will be, foregone. .
faff~ng
Narrative Not Defined
E~uipr~tent i~fa~Ce Model
Narrative Nat Defined
~~ca~ D~r~~~ ~ ~o~~
operating ~xpend~turos
~ 8.aa.~**~S~88a.~ P~At_L T~D~ AND ~QUIP~ET ~~!,l~~a~/a~aaa O.a~ay V ~ k/~kJ~.V~~.~~~.~~ ~~~+~~I~~! L~ F,1 4 x , V,VL~V.aV aiaV
5~ 8.aa.~8,~8a,48 R~~AIR i~AINTENAN~ ~,8aD,0a ~ ~ #784.aa ~ .
Total operating %xpenditures S,~aO,Da ~,78a,a0
oapitai Exper~di~~res ~ .
~y {./~Va4~#f.~~,88aa4 MA~H~i~f-RYB~ BC~UIPM~NT ~~iF..aaaVa a.Va
Total Cap~tai ~xp8ndituroS ~ ~,~a~,pa a.Da
Total ~xpendltures ~9,40a.a~ ~,78g.D0
Net Padget ~9,~04,gD ~,~8~.0~
~Y~~A~~~~~A~
DI~PAR~'~NT ~1l~~Vl ~
~lon~Departrnental accounts are used to reflect fihe General Fund's ending fund balance,
prior year adjustr~en#~, the transfer of money betv~een funds, and onetime transactions
~sti~ra#ed costs for retiring employees are budgeted in this department,
wring the course of the year, anticipated expenditures mill be transferred from the
beginning fund balance while revenues will be added The ending fund. balance reflects the
target figure for the ending balance Since tl~e budget i11 be adopfid before tie actual
current gear ending f figure is 1<non, the arnaunt his been estir~a#ed~
& AC~~~1Sl~~i~f~TS
Continued to fund ~~~Fl~ retiree medical and tangyterr~ care expenses
Continued to fund retiremen# payoffs ,
Continued to provide funding for general citywzde services
Funded debt payments for Malley Com and library . Sup~arted the focal and Arterial Street funds with I~VI~T revenue
Supported the Redflex program related to traffic calming projects
~ ~ ~i ~B~ ~C~~V~S
Continue to fund ir~~Fl+ retiree medical and longterm care expenses
Continue #a fund retirer~en# payoffs
■ Continue to provide funding for general citywide services
■ Continue to support neighborhood lmprovemen# ~rograrn
Fund deb# payment for Valley Com and ~ibra~y
receipt in and distribute sta#e~N[Vl+~' funds that support the focal and Arterial Street
funds ~ .
r ~ ~ Support trafl•ic calming projects with the Redflex ~rorarn
~ _ ~
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fiAB~,E CAPITAL 1=ACIE,ITIE R.AI~ p1~~~JETS ANa IrIi~ANCIN
C~I~~U~l~TY IMPRDVEME~lTS ~I~~n-gepa~mer~~al}
2~~ 2~~ 3 ~0~ 5 ~0~ 6 Tot~~~
Ca~a~~t~r Pro~,e~f~:
none w
Non~C~ ~ci# Pro~~cfs:
~ ~~tyw~d~ INay~~nding ignage apitai Costs 6~,Dgg ~ - ~ ~ ~ 6,000
Funding aurces; ~ .
General Find ~ - - - -
r~nts~Fedx~ate,Loeai} G~,000 - _ - y ~ 6~~~0Q
Other ~ - - - - - -
Mii! Creek Res#ora~ion '
~pit~l Coss 9~,7~0 - - - R ~0~,700
Funding sources:
~enerai Find X6,000 X4,004 - ~ ~ - ~0s~~~
Other - - y - - - R
UI~I~ARY:
C~►PtT~4t, CASTS ~ - `
Ce~acity Projects - R - - ~ - -
~Vor~-Capacity Projects ~ x,740 ~o,DOg ~ - - - ~
Total Coss ~ ~5,~fl0 X0,000 - 1
F~~a1NC S~U~C~:
General Find ~ D,400 1 ~ - - - X0,040 Grants{Fod,State,I~ocaf} ~46,7'4D - ~ - - - X45,7'00
#her ~ - - - ~ ~ .
Total Funding ~ X5,700 ~ O,o00 ~ - ~ ~ ~ ~ 6,700
r
i
~N~~AL FUNDS f~an~D~pamen~ apitai Faiiitie Pi~~
fix Year ~a~i~al Facilities Rfan, ~4~1~~0~~ Cenerai i~und
Rra~e~t Titie; ityv~r~de V~~y~~~►d~r~g igr~age
Rro~ect No: ~pQ~~ ~
Pra~ect Type: ~fonR~~paCi#y
~ro~ect Manager: ;1a~ob ,~~veefirt .
pescript~o~:
The Citywide USlayl'inding ignange project i~as installed vehicular guidance signs thro~gi~o~t the City that provide direction to cornman
city destinations, The project will also ir~stell kiosks in tie dcwr~towr~ area to provide directional guidance for pede~rfar~s,
Progress umma~y:
Future impac# ors operating budget:
Budge#: 2aa~ ~ ~Ta Actuai ~a~a os B~t~get
Budget ~x~enditures budget Baian~~ Adopted B~ra~ge~
{ ~tra~get Amerrdm~rats -
Adjustea~ Budget - - r '
l+lctivity: ~ .
2U~~ Y~ 2~~'i l~e~r end
F~rrding Sources; Prior to estimate Budget budget Project Total Generat trt~rrd 30,400 - - - 36,400
Grants {Fed,~fa~e,Lo~al} 34,000 - 09,~~0 ~ - 85,000
Other _ - - - ~ - Totai Funding Sources; ~4,40a - r~z~oo4 ~~~,400
Capital Bxioenditures: ~e~igr~ 3~,~~a - - - 3~,~00
Right of UVay - - -
Oonstructior~ 38F~~U - 5~,00~ - 99,00 Total Expenditures: 70,400 6fi,00a - ~3~,400
i
Forecasted Rro~ect fast:
I/~{n1 'r] fJ~ 1/yt /n~ [^1 To to l M V ~ ~ ~ ~ ~ ~ ~ 4 ~ X i V ~ V ~ Y ~ ~ R ~ Y ~ V
Funding Sources;
Oerreral ~~r~~ - ~ ~ - Orar~ts Fed, State, - - - - 6~,a~a
Total Funding Sources; ~ y ~~,aaa
~apitai Expenditures;
~esigr~ - - - F~rght of day ~ - -
~ansfructr'or~ - _ - ~~,OaO
Total Expenditures; _ . - G~,000 ,
rents # ~ti~er So€~rces:
~NEA~. F`I~ND~ Non~D~p~tn~~n~~i Capital: Facilities Plan
fix Year capital Facilities Plan ~~~~~2D~~ enerai Fund -
Project ~'itie; ~ i I ! reek ~est~rati on
Project Na; ~p~7'~~
Pra~ect ~'ype; Nan-Capacity
Pra~ect Manager; Anderer~
description:
stream restoration project that includes stream channel,restaration,Invasive special rernova~i, and native plantings along Milf
Creed wi#hin the City,
Progress summary.
restoration illlili Creek is an-going and b~iid on strea[~-restoration and habitat projects that have been perfvrnted in
previous years. one eleent oi* this effort i the restoration of the 1~Vetland 5K reach of Mill Creek, ~'he City has entered into a
- cost share agreement with Army Corps o~ i~ngineers #a design to stream res#oratian improvements i~or the V~letiand ~tC reach; design ~ scheduled to be completed in ~a~
Future Impact on operating Budgets -
Nor~~ .
budget; YTD Act~ral 211 10 Budget
. Budget ~xper~dit~~es Budget Bal~n~e
B~rdget Amcndrr~er~ts - _ _ .
Adjr~ste~ ~u~get -
Activity:
~~1 ~ Y~ 2~~1 ~ Year E~~
Fundl~g sources: Prior to 20~~ l~stirt~~te 2~1~ Budget ~0~2 Budget project Total ~er~Bfal F~lI1d - - ~ 0, ~~a ~ 0,~4~ ~ O,~~D
Crar~~5 - ~ ~ ~,3a~ $4~r7aa -
~'raffiC Impact Fees ~ - - -
R~FT 2 - - -
Total Funding aurces: R ~~5,~~ 9~,7~~ 1~,OD~ ~10,D~~
Capital Expenditures:
❑$Slgr~ ~ - ~~5,3a0 2,00 ~,5~~ ~~7,8~a
r CV~S~!'~1~L~t!! I ` ~ ~aa V~ V ~~j L~a
Total expenditures: ~~~,3~0 94,~t}~ ~O,O~t} ~~U,004
Forecasted Project Cast
Total
2t}~~ 244 24~~ ~~~G - ~~~6 Funding ~ources~
~enerat Fund - - ~ - ~~=I~~D
Orarrts - - - - ~ Other - ~ - - -
Traftlc Irr~pac~ Fees - ~ - ~ -
Total I"und~ng QUroes. ~ - ~~~,~DO
capital expenditures; Design ~ ` ~ - ~,aa~
~i~ht of 1Nay ~ - - - T
.y CAF ~:o}ir~~.sfrucytt}icn - - _ - /i J19~1/~J~,7~/a~J e~~1 T4t~l ~!•~YI•~IY~4M~F T ~ ~ ~ ■ V'I~~YY
grants I Other sources; King Conservation District
Special revenue funds account far the pro~eds of specific revenue sources whose
expenditures are legally restricted ~"he Finance department is responsible foi' the budget in
the foiiowin special ~~evenue fundsr
~ Fund ~~~-~otellotel Tax Fund was created in ~00~ collect revenues to support
tourism activities in Auburna
~ Fund ~ ~ 8-~'he Local f.aw Fnforcernent flock Grant ~LLF~~ Fund accounts for money
received from the Federal government that can only ~e used far criminal justice
purposes
# Fund ~~~-~['he ~urnultive deserve Fund accu~rulates excess reserves far coun~er~cyclical
purposes ~"rainy Day„} and capital purposes..
~ Fund 12~4~N~itigation Fees Fund accounts for fees paid by developers toward the cast of
future improvements to pity infrastructure} which are required to provide for additional
demands generated ~y new deveiopmentf
continued to collect, monitor and distribute legally restricted revenue sources,
Utilized grant options and r~air~tained accountability of grant funds.
~drninistered use of mitigation fees to pravid for pity lnfrastructure improvements.
Maintained cumulative deserve fund to provide stability during economic dovunturns
and capital purposes _
& ~~~~TiVE
Gon~inue to collect, monitor and distribute legally restricted revenue sources,
l~tilize grand options and maintained accountability of grant funds.
~dminis~er use of mitigation fees to provide far pity lnfrastructure improvements,
A Maintain cumulative deserve fund to provide stability during economic downturns and
capital purposes.
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Debt Service Funds account for payment of outstanding long-term general obligations of the
.pity, The Limited fax general ~biigation ~LT~} band fund, and the Local
lmprovernent District SLID} guarantee fund The pity's LlD guarantee Fund is used as a
source far guaranteeing the redemption and payment of autstanding Local Improvement
District {LID} bonds and in~eres~. !ts purpose is to provide adequate security in arder to
maintain tap ratings by bond raters.
a~~ 20~ 0 Aa~IPL~~~N~~1~T ,
fade timely payment of principal and interest on outstanding debt issuesF
■ ~on~inued accaunfiing far existing LID funds including closing aut funds far completed
L1Ds~
coordinated new Lips with other pity departments,
i~stablished new Debt Service funds for LiD 350, and far bands issued related to the pity
Mali Annex and Laval Revi~~Iizatian.
~al~ a6~~~'IVS
fake timely payment of principal and interest an outstanding debt issues,
r ~ continue accounting far existing LlD funds including closing out funds far completed
Lips,
Coordinate new I..IDs with other pity departments.
i
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The capital Improvement Eundw~ 8 manages the proceeds of grants, Real Estate Excise. Tax
GREET}, and transfers from other funds, Aii funds are used nor capital projects or major
e~uiprnent purchases, The Finance department is responsible for the budget in fihis capital
fund,
AoM~~1Sl~iN~ENT~
,Provided funding for Traffic alr~in I~rogram which successfu~~y completed numerous
neighborhood traffic improvements including installing nevu speed radar signs, school
zone fiashing beacons, speed cushions and upgraded signing striping irnprovernents
Provided funding for sidewalk ir~proverr~ent program which successfully completed
sidewalk and curb access rarr~p repairs and replacements citywide
■ ~ provided funding for Traffic Signal Improvements at various intersections citywide
Nlain~ained accounting for Downtown revifiali~ation program
Provided funding for Cifiy >'-fall Annex Building construction and purchase
~oi~ oBJECT~~iES
Maintain accounting for downtown revitalization prograrr~
■ Transfer out Real Estate Excise Tax ~REET'~ funds to support local and Arterial Streets
programs and transfer of REET~ funds for debt services an Amex bonds
provide funding for traffic and sidewalk programs "
■ continue fio provide funding for facility improvements
3~
328 Capital I~pravernent Frajects 200$ 2009 2Q10 20~~ 201
Actual Actual Fst Budget Budget Sudget
Revenue
Beinnln Fund Balance - 9,bS5,352 12,705,204 9,770.693 ~,8~0,20~ x,448,706
Local Revitai~~ation 1'ax Credit 0 0 0 0 0
R~ET 1 i,i15,140 779,46' 600,000 b00,000 700,000
R~~l" ~ 1,115,140 779,463 600,000 b00,000 700,000 Ir~vestmen~ Income X64,576 140,770 70,000 6,000 G5,OD0
Grant Revenue 4,875 0 7,200 0 0
Insurance Recoveries 10,OOD 0 0 ~ 0
Rents Leases & Concessions 0 -5,132 ~ 0 0 0 Cvntrl~utions & ~onatlons 24,595 25,25 1,$05,415 63,700 6,b00
Special Assessment U 5b,129 0 0 0
Inter~und Loan 0 0 37,500 22,300 0
Bond ~C~C~~di lJ L/ ~4,1 V#,G~~ Sales of Fixed Assets 2,698,677 ~0 0 Q 0
Capital Lease 0 24,549,156 0 0 0
. Transfer In 2,644,800 1,195,I58 b35,000 220,000 2f0,000
`Cotal Revenue $17,783,155 $40,226,OT~ ~~d,~93,083 ~5,43i,20b ~4,187,30b
I*xperrdituret
Unrestricted Capital ~~atlay 487,140 434,194 624,100 20,000 X0,000 RBA ~ Facilities Improvements 0 69,763 253,100 626,500 0
Property Acquisition 1,603,039 461,305 150,000 ~ 0
Annex Capital Lease 0 24,549,186 0 ~ 0
City Half Annex 56,532 3,237,$05 25,4D1,977 ~ 0 pu~llC l~lorl~s 0 108,842 225,000 X80,000 220,000
Rl~FT' 2 l'ulalIC 1~lorks X82,627 77,5b7 329,400 175,000 175,000
RFE~" 2 planning 54,028 216,275 112,000 0 0
C~e~t Service ~C lss~€e Costs 0 0 i97,b00 0 0 Unrestlcted ~'ransfer but 0 1,089,425 770,500 0 0
R~~T 1 Transfer but ~ 1,051,211 55,617 2,880,500 1,567,800 539,800
REEI' 2 ~'ransfer but 1,443,374 155,404 1,488,700 2i3,20~ 214,300
U~rclesi Hated Fund Balance 12,705,204 9,770,693 3,86D,20 2,448,706 3,028,20b Taal ~xpenditurss ~ $17,783,155 ~4D,226,076 ~3d,293,083 ~5,43i,20b X4,187,306
r
r
City Of Auburn Capital Improve~nen# Pra~ec# I~und
X049 ~D~9 ~0~~ ~4~2 Aotuals Adj Budget Actuls Budget Budge
as of 81~I~0
35 mall Tools & Equipment ~,~aD Sma~~ Tools & equipment ~,~00 -
4~ Professional services Qe~t Issuance Costs ~,5~0 ~97,~D0 20~,37~
Professional services 4,a~~ 997,6~~ ~~~,37~ - -
4~ Mtscellaneo~s Real estate excise Tex on Parking Garage ~ 38,OO0
Parl~ing Garage-Conduit charge ~ ~~,~~3 ,
Real estate excise Tax on City Hall Annex 4g,~1~o
Mlscellar~eaus - 414,~~0 2~,~~3 .
~ Transfers Out
Coif ~ Capital Eq~ipmer~t ~ OD,~09 X5,000
City Hall Plaza 67a,5o0 ~~,gOD ~Ct~~lify Center - 30B,Cg0
Community Cuter 602,5D~
Mary Olsen 1=arm ~ ~8,60~ 37,79
Arterial street ~ Nl Street ~,~40,00Q - Arter~al - VaEley H r~~a -
City Hail Annex ~~tlt Service-R~~T ~ ~ ~~~t~~a ~,$~o
t*ocal Revitalization Dept Service-R~ET ~ - 253,7~D 2~3,~00 ~ ~~4,300
Transfers Out x,300,450 ~,37~,50Q 8~,5UQ ~,78~,04~ ~ Land
Property A~q~risit'son - SatewaylCSA ~ 50,989 ~ D8, ~ ~ 5 -
Land 46~,3~0 X0,040 - -
2 Buifdings
City Half Annex lease ~4,5~g,~90 - -
B~ildings ~4,~4~,~90 ~ s - .
54 Mchinery& Bquipmant
Traffic signal ~quipmer~f 5G,830 7,000 ~,~42 75,00 75,000
I~lachinery & Equipment ~~,83~ ~,~4~ 7a~004 T,040
0 Capital Projects
City Wall Annex ~~,00,85~ ~5,40~,57~
City Hall Remodel 50,000 5,995
ity.Hail H1lAC Systerr~ Upgrade 64C,90o ~3,48~0 00,500 PI~AB Senior Center Generator X39,600 ~ 9T,~8G
fohawics Plastics Site Management ~ ~4~,000 7,349 X0,000 ~D,o00
Traffic Calming Improvements ~~5,00U X9,233 ~00,OO0 ~QO,o00
Annual Sidewalk l~nproverner~ts X54,400 ~3~,845 ~S0,Q00 ~D,o00 Traffic Signal improvements X23,700 ~~,230 ~OO,oDO X00,000
Capita~t Projects 4,a7'~,034 27,755,553 25,80~,~96 ~,~25,500 34,000
Tatai Capi~ai improvementPro~ect fund 3D,45,~~0 3~,03,7'a3 ~8,22~,2~7 2,902,500 ~x~5~,~0i~
TA~L~ ~C-~
CA~ITA~. FA~[~.~TIE P~4N ~~OJ~CTS A~1~ FlNA~IN~
COMMUNITY ~MPRO1lEM~Nr ~~~€pital Irrrp~aver~~r~t Fu~td~
2D~ ~ 2C~~ 2 2~~ 2~~ ~ ~0~ 5 ~0~ 6 Yo#al Capacl Projects:
l~or~e
~~J f~~~~~~~ 4~ ~f Vti
~ Annual Sidewalk Improverr~en#
Capital Casts ~SO,ooo ~4,g0o ~8a,og0 2~,og~ ~$O,OQD ~g,~0o G~O,OO~
Funding Sources.
Capital Improv. Fund ~BO,oDO ~o,ggo ~8o,ogo ~O,OOD ~SO,o00 ~D,oog Go0~0~4
Grants Fed}ta#e,Local~ ~ y ~ ~ _ REST ~ ~ - ~ ~ - - ,
2 Traffic Cal~~i~tg Impravemen# Capital CoStS X00,000 200,~Og ~~O,g~O ~oD,oo~ 2oo,ooD ~oD,00o ~,OQ,OD~
Funding Sonrces:
Capital Improv. Fund ~ ~ ~ -
rants ~Feditate,Lacal~ - ~ - ~ - -
~~~T~ - - -
Ctl~er {~edflex} ~oo,o~o ~oo,ooo ~~o,oao ~oo,ooa ~ao,oao ~oo,oo~ ~,~~~,ooo
3 Traffic signal Improvements
Capital Costs ~7a,o0D ~ 75,000 ~ X5,000 ~ 7,000 ~ 75,000 ~ 7~,DO0 x,050,000 Funding sources:
Capital Improv. Fuld - - - ~ - - -
Crants ~Fed,State,Lacal~ - - - - - - Y
R~~T ~ ~~~rooo ~ 75,000 ~ ~~,aoo ~ 75,OO0 ~ 75,oD0 ~ ~~F~a~ ~,~~a,oo~
~ Couvntouvn Revifsli~afion
Capital Costs - ~ SoD,o00 500,000 500,000 500,OOD ~,OO~,OOD
Funding sources:
Capital Improv. Fund ~ ~ - - - r General Fund y R 50o,00D a0o,0o0 500,000 SoD,o00 x,000,000
5 Mohawks Plastics i#e Mi#iga#ion Project
Capital Costs O,00o ~ o,oOU ~ 0,000 ~ 0,000 ~ ofo00 X0,000 ~ Oo,00D Funding Sources.
Cer~e~al Fund ~ - ~ - ~ -
Cther {Traffc Impact} ~ X0,000 ~o,oDO ~O,OOO X0,000 ~O,o00 ~ Qo,o00 ~OO,D~D
R~ET ~ ~ - ~ _ - _ -
~ City Hall HVAC oyster Upgrade
Capital Costs O~of500 - ~ - - 62B,5U0
Funding Sources;
Capital lrr~prav. Fund ~ ~ - ~ - - - _ Grants ~Fed,tate,Local} ~ R ~ - - -
RC=ET ~ fi~G,500 ~ ~ - ~ ~ G~G,500
7 City Hall Annex
Capital Costs 539,00 539,800 5~0,~00 540,00 35,400 X47,500 ~}859~~00
.Funding Sources:
Capital ir~prov. Fund ~ ~ _ ~ -
Grants ~ ~ ~ - ~ _ - R~T 1 539,300 39,00 540,04 540F~00 35~,~00 34~,~a0 x,859,400
8 Local Revitalisation
Capital Costs 3,00 ~ 4,300 213,300 ~ 00 ~ 30,540 ~ 35,E 00 ~,1 ~9,5Do Funding Sources:
Capital Improv. F€~nd - - - ~ - - -
~rants - ~ ~
R~~T'I ~'13,~04 21,300 X3,304 ~~7,~00 X30,500 ~~~,~OO ~,~~9,500
a Y 7I
2U9~ 2~~3 ~0~~ Total
~I~II~AI~Y; CAPI~'~1L C~T~
Capa~{ty P~o~ects - ~ ~ ~ -
Nan-Cap~c[ty Pro~eots ~,~54,aaa 1,~59x~aa ~,8~8,5a~ 1,fiG2,~0a ~,53,9aa ~,4~~,E~a 9,55}~~a
Total Costs ~,954,0~~ ~,~~9,~~4 ~,$~8,~0~ ~,~~2,~~~ ~,3,9~4 ~,4~7,G00 9,5~5,40D
FLINDIhI SO~I~C~; ~ _
Capital Irnprov, fund ~sa,aa~ ~a,aDa ~~~,aaa ~o,ooa ~8a,aa0 ~a,~4a ~aaxaa0
ane~al fund R - aa,aaa ~ao,aaa ~aD,a00 ~aa,0~a ~,OaO}aDa
rats ~I✓~~1,tate,~.ocal} - - - ~ ~ - _
l~~T ~i ~,BS,SOa ~39,8aa ~.+'T4,~Oa ~4a,2aa ~L,4~D 37,500 ~,"F85,9aa
~~~T ~ ~a1~oa 339,3oa ~s~,~oa ~~z, ao ~ ~,~oa ~ o,~ oa ~~,~aa ot~,~~ ~T`~a~ic Impact} ~o, aoa ~ a,aaa ~ a,oaa ~ o,aoo ~ o,aaa ~a~a~a ~ ~oFa~a
at~,~~ ~I~~d~~x~ ~aa=~ao ~ao,oaa ~aa,oaa zaa,ooa ~aa,a~o zao,a~a ~,~oo,ooo
Totall~'unding ~,954,00~ x,159}~0D ~,8~5,500 ~,~6~,3D0 ~,~~3,9Q0 ~,4~7,~0D 9,5~a,440
~AP~TA~ ~~PR~1l~i~~1~T FL~N~ ~capitai iracilities Plan
fix ~e~r D~pital Facilities Plan, ~~~~=~~~6 Capital Projects Fund
Project Title: ~~~uvid~ i~ewa~k Imrov~men~ TIP
Project No: Vari~
Project Type; Non-a~~c~~y ~Annua~}
~roaect Nlar~ager. nth V1~i~kS~~Or~
Description:
Pra~ect vuill find sidewalk improvements to a variety of locatian t~raug~iaut the city. A sidewalk inventory was corr}pieted in
2gD4. Annual project are selected based upon criteria such as: gap closure, safe walking route to scl~aols, con~pletian of
downtown pedestrian corridor ar "linkage", connecti~rity to transit services, ADA requirements, and "have our Streets" project locations.
Progress Summary;
Pu~ure lr~pac~ on ~perat~ng Budget:
Budgets 2410 YTD Actual 2411 Budget
budget Expenditures Budget Balance Adopted Btrdgef - - - -
8udget Amer~dnter~ts - - - ~ ,
Adjusted su~ge~ ~ - ~ -
Activity:
~~reviau~ Yrs} X414 YB ~ 20't1 Year end
funding sources: Prior to X410 Lstirr~ate 2Q11 Budget 2412 B~rdOet Pro'ec# Total ~Inres~rrcted Cap, improv. Revenue 71,10Q 154,40Q 18g,00U ~40~,500
Grants (Fed,tete,Locai} ~ - ~ ~ -
r Total l+undi~0 Sources. 71,100 15~,d~04 180,040 24,40 4Q5,~04
Capital Bx~enditures: ~ .
Design ~ - - ~ 0,000 2,000 10F000
Right of ~Ney - - ~ ~ - Constr~rc~ien 79,100 154,ODQ 170,OOU 18,000 X95,100
Total Expenditures: 71,100 154,000 180,044 20,040 405,144
Forecasted Project Cots
Tota I
2413 2~1~ 2015 2418 2011- ~~15
Funding Sources: ~lr~restnc~sd Cap. improv. Revenue 180,000 20,000 180,000 20,000 SOO,OOU
Grants {Fea~,Sta#erLocal} - - -
Cher ~ ~ _ ~ -
Total Funding Sources: 18,040 24,044 184,404 20,OU0 600,044
Capitai Expenditures:
Design 10,000 2,400 _ 14,000 2,000 36,440
Right of ~vay - - - ~ # Construction 170,000 18,000 ~ 170,000 ~ 18,000 54,000
Total Expenditures 184,004 20,004 18D,000 20,404 640,040
Grants 1 other Sources:
A~I'~~1~ ~~PR~IE~~NT ~api~ai Facilities Pion
Six Year ~apitei Faciiiti~s Plan, 20~ ~ -24~ 6 Capital Projects Fund
Project Title: T~a~~~c palming lr~~~ovemen~ TAP #
Project NaF Gpxxxx
Project Type: Non-apac~ty ~Annua~}
Project manager: Pa~l~ Papa
pescrip~ion:
Tfte Cites l~leighl~orhood Traffic Calming Program was adopted by City Council in November of 200. #aft receives complaints from
clti~en and ti~en gaolers data #o conom~ #hat a speeding issue andlor cot through traffic issue is presen#, Tf7is money i for pfi~ysical improvements fo tiro streets onco all over options
nave been exhaosted~ Pl~ysicai improvements may incluaie items such as iighitng,
signing, striping, speed humps, speed tables, chicanes, tcafoc circles, and median treatr~er~ts.
Progress summary. ~ .
Future impact on operating Budget: '
Budget 2Q10 ~f~'U Actual 2011 ~0 budget
Budget Bx~e~rditures Budget Balance Adopted Budged ~ - -
B~rdgef Amendments -
Ad~~rs#ed Budged ~ ~ -
~4c#ivity:
Previous ~ Yrs} YE 20't~ Year Bnd
Finding Sources: Prior to X010 Estimate 24118ud~ot 2012 Budget Protect Total ~1r~resfrr'e~ed Cap, Improv, Revenue - ~ - ~ ~ -
~rant ~Fed,tac~,~ocat~ ~ - ~ - -
ort~er [Redflex~ X17,900 ~r~~,oa~ 200,OO0 ~~z,~oo
Toni F~r~ding ourcest ~17,g00 225,000 200,000 200,000 842,90D
ce~ital Ex~~nd~~iytures; A+~ ~~yy/~ rr~~ ~~yy/~ p
i~~iSf~I~ `fr4~V11~ C~~~~~ ~~FVV~ 20,OOU 87,000
. Rl~~rt o~ Why - - - - C4r1~J~JC~IO~J ~ 78,900
Total ExPe~rditurss: X17,900 225,QOD 24,000 X00,000 842,900
i=arecasted Pro~ec~ Cate
To#a I
2013 2414 201 ~ ~ 2018 ~0'~ 1 ~ 2015 Funding Sources:
~Ir~res~rreted Cap.1►~,arcv Revenue ~ - - -
~rar~~s ~Fed,tafe,~ace1} ~ _ ~ ~ _ RAE T 2 ~ - ~ ~ -
~~~el'{Redf~ex} 24,000 20Q,000 200,000 204,040 1,200,000
Total Fundlr~g Sources: 200,00 , 204,000 20D,000 240,040 1,~OOr000
a~ital Expenditures:
~asign 20,040 20,OOD 20,000 20,00 ~ 20F000 ~2Jghf of Way - y - - -
Cor~sfrucfren 130,000 180,000 180,000 184,040 1,080,000
Tatai Bxper~ditures: 200,004 200,000 200,000 200,000 1,200,000
grants ~ ~lher Sources: Red#lex money trar~~erred from General Fund.
AP~TA~. IlV~P~~11~~~NT UN~ ~Z$~ Ca~aitai i=aciiit~es Plan
~x Year ~apitai Fac~iities Pian, ~ ~2~~ 6 ~a~itai Projects Fund
Pro~ecfT~tEe: Traffic ~gnal Irp~ov~n~en~ TIP
Projec# N~: C~xxxx
~~oject ~'ype, Non-a~aity ~~Ann~al}
P~oJect Managsr; ~o~t NUS#~r
Descrip~ian~
This pra~eet inci~des ~roeuri~r~ and infalling ~ra~ic si~r~ai eq~ipm~nt ~pradas far oxisfing sigr~ais a wa11 as safatylp~eify
im~ravemer~~s for axis#ing aodlor new signal, Tho City osos ac~iden~ and traffic co~~f date to idenfify intersections in ~ee~ if ir~pravements,
Progr~s u~r~ary,
F~€~ure irpact on operating Budge:
Budget; ~ YTO Actuai 2011 10 budget Budge# ~x~enditures Budget Bience
Adoefed Budget - -
Br~dgef Amer~dmenfs - ~ -
A~j~s#ed Budget ~ - ~ ~ - -
. Activity;
{Previous 2 Yrs} 2010 YB ~~11 Year End Funding Sources: Prior #a 2014 Estimate 201 ~ Budget Bud et Project Total
Urrresfricfed Cap. lmprov. Revar~ua - ~ _ t
Crar~fs (Fedr~fafe,Locaf~ - ~ - -
~r~~r - - -
Total Funding Sources: ~ ~ '15,400 1~~,~00 175,400 ~~U,~~~
a~itai ~x~enditures: .
f~es~gr~ - 90,400 10,00 10,000 2Q,000 Ri~h~ of 1~Ia~ -
Consfrt~cfr`on - 965,404 1~5,0~0 1G5,000 330,00
T~tai ~x~enditures: - 175,400 1~S,U00 175,400 35,000
Forecas#ed Pro~ec~ os~:
Tota l
2013 2414 2~1~ X015 ~011~241~ Funding Sources
Ur~resfrrcfed Cap. ~rnprav. ~everrue ~ - ~ -
Grarrfs ~~ed,~faf~{~,Locaf~ ~-y~y~y - ~-y n i ~y fl~~r ~ 1 ~~Fl1l1V ~~~~a~~ [-~~~V~U f ~11~a~lJa~
Cff~Br ~ - - ~ -
Total Funding Sources: ~75~440 17,000 975,400 X75,040 1,00,040
~~~?I\a•~ E/,F/YI'~ltNrY~F ~y ~y
~estgn 10F000 10,040 ~O,a00 14,000 ~~,404
Co~rsf~rcfton 165,000 ~ 65,OQ0
T~tai i=x~enditures: 175,400 175,440 975,400 ~ 175,400 1,454,400
fanls 1 Cther ~ourr~s:
CAP~TA~ II~~R~~'E11~E~VT FUII~D {S} _ ca~itai Facil~t~e PCan
Six Year Capital Facilities Pian, ~0~ ~ 6 Ca~itai Pr~~ects Fund
Project Titie: ~o~non Rv~t~l~z~~ion
i:'rojectNo; cp28e ,
Project Type: Annual
Proaoc# Manager: Dowdy
nescription~
~ngo~~~ ~ra~ect to ~~rc~ae property, construct yew ~~i1~~ngs, and renouate existing stmct~rres~
Progress Summary:
Future irrtpact on Operating ~udget~
Budgets ~ 2010 YTa Actuai 1 a Budget Budget ~x~enditnr~s Budget Belat~c~
Adopted Budget - - - -
Budgef Amertdmor~fs - y ~ -
Adj~rsted Budget - y - -
Activity.
~Pr~v~a~s 2 Yrs} YB 20'i ~ Year Bt~d Funding Sources; Prior to 2810 Est~mat~ ~01~ Budget 242 Budget Pr~'ect Totai
Urges#rrc~ed Cap. fmprov. Rev 5D4,444 - - ~
Ger~era~ ~'ur~d - - - -
REST' - - - ~tttor - - - - -
Tota1 >*untiing Sources; ~ 544,000 ~ - 500,00
C~~itai Bxpendituros;
DPiSl~'~04,004 - ~ a~y~~V
~~~t of trv~y - - - - - ons~rucfr'orr 444,404 - ~ - 404,400 _
Totet Bx~er~d~ture, 540,400 - - 540,000
Forecasted Project Cost:
Tot~i
2013 204 248 20~~»~~~~ Funding Soorees:
Ur~restrr'cted Cep. ~mprov, Rev - ~ - -
~enera~ Burrd 504,444 544,440 540,00 ~40,00~ 2,044,400 R~Er - µ - -
Total Funding Sources; 500,040 5~a,000 540,OOa X00,400 2,4~Q,000
~a~it~i Bxpendit~ires:
{~eSlgr~ ~ 40,00 140,400 1 DOF000 144,000 440,000 Right o~ Way ~ - ~ -
Construo~ron 400,040 444,D00 444,040 444,400 1,64Q,040
Total Bxpeodi#ures; 500,040 544,400. 540440 504,404 2,D00,440
grants f Oti~er Sources:
~P~T~L ~11~PROI~EMENT FEND capital Facilities flan
B'rx Year Capital Facilities Flan, 2D~9-206 Capital Projects Fund
t~roject Title: a~~w~C P~tics ~~e l~~ti~ion ~ro~ec~
Project Na: CpO~I~~
Project +l'ype: Non-C~~~city
Project ll~anager: Dixon
aescrfption:
The project consists of developing a wetland mitigation plan and conducting canfruction within the Gaedeclce youth Property .
awned by the fewer Utility in order to cor~penate for approxir~ately ~,G-acre wetland loss on the Mahawlc Plastics property
Parcel # ~ 3~~ 0~9055~, Tl~e project was approved under an existing agreement approved by Resolution Na, 4~ 9, ,dune
~~07,
Progress Bummat~~
The City submitted a permit apprication to the Array Carps of Engineers ~Corps~ on flay ~ ~DgS, The City subsequently
received the ~C~ w~ Certification, 111~DFUV HPA and on day 209, the Carps ~D4 wetiand permit ~NVV-~Og7~~
subsequently, bid specifications and construction plans wero prepared, contractor hired, issued a notice to proceed 0-2-a9}
and construction began. Construction vas completed fn January ~g~ g~
Future Impact on Bperating Budget;
After construction, it is anticipated that annual maintenance, rnor~itaring and reporting an fhe performance of the wetland rr~itigation pra~ect will be required for a period of years,
In conformance with permit requirements. After the successful conclusion of this ~O,~rear
monitoring period, cr~goir~g operation expenses should be minir~al,
Budget: ~ 24t0 YTD Act~a[ budget
B~rdget Expenditures Budget Balance Adopfed ~udge~ - -
Bud~et Amer~dmer~#s ~ -
~dj~s~ed ~~rdget - ~ -
ACtivity:
2~~ ~ 2~'t ~ Year ~r~d
F~€~ding Saurcesr ~ ~riorte 2~~~ ~sti~ate 20~~ B~rdget 20~~ Budget i~rojee# To#al ~er~eral Fund ~ - - -
Grar~ts - - - -
Bor~d Proceeds ~ - - 7"ra~c fmpac~ Fe-ess 35,Q~~ Or~rO~~ 2~,~~a 1 a,~~~ ~4~775,00~
~~~r L ~~t~~~ I~LFVU~ - ~l~y~~~
'Total ~u~tding Sources: 4~9,~~~ 2~Z,Og~ ~~,0~~ ~O,g00 6~~,~~4
Capital ~xpenaituresr
Uesigr~ ~~3,3~g 25,00 - . - ~~8,3~~ ~rgh~ of day - - ~ - -
COI7Str~fC~rOn 295,$~~ ~ Z~,4~~ ~ ~ ~~2,$~0
Total Ex~endit~rres; 4~ 9,~ 2,~0~ 2~,00~ ~ o,~oa 65,1
Forecasted Project Cost: .
Totai
ao~3 ~a~~ ~o~~ ~o~~ 211 ~ tRundingources;
Gerreraf F~rr~d - - - - -
Grants ~ - ~ - - Band Proceeds ~ ~ ~ - -
7'raffr'c impact Fees t 0,000 ~ 0,00 ~0,~0~ ~0,0~0 i ~~,000
RFFT ~ ~ - - - - - - Totai Fur~d~ng sources: t~,000 ~0,00~ ~0,00~ 40,000 ~~~,D00
Capitai Ex~ertditures: ~ - ~estr~ - - ~ - -
way - - -
GarrSfruCflor~ t ~,aa~ ~ Q,~~~ 40,aa~ ~ a0,~~~ Totai expenditures: t~,000 ~D,00~ ~0,00~ ~4~,000 X00,000
grants #oti~er Sources:
AP~T'A~ ~~PR~'UEENT FUNS Caplt~l Faciiitiee Plan
fix Year Capital Facilities Plan, ~~1~~~Q~~ Capital Projects Fund F
Projec# Title: pity Hail H11A system Upgrade
Project lea; CpO~~ ~
Project Type: Nori-apaClty
Project Manager; Tomes
Description:
Design and ir~plemer~tation of upgrades to ttte City mall heating, ventilating, and air-car~ditioning ~H41AC}system. Improvements will
allow for upgrades to the controls, air distrih~tion and air handling components. It will also provide a systematic, phased implementation plan that can be put in place over the next
several years.
Progress ur~mary:
Future Impact on Operating Budget:
None
Budget. 2~~0 YTQ Actual ~ ~0 B~dg~t
~~dget ~xpendltures Budge# Balaece Aa~opfad B~dg~# - - -
8crdge~ Amandmer~~s - ~ - -
Adj~~fad Budget - - - -
Activity:
2g~0 Y~ 1 Year end
Fur~dinc sources; Prior to 2U~0 estimate f Budget 2~~2 B€,dgot project Total ~lrrrestrr'cfed Cap. lmprov. ~e~renue - - - -
rarrfs (Fe~I,~ateaa~oaa~~++ ~y~} - - -
l1~~~! l1V,Lo~ EJ~~U~ VL~i~~~ lV~~~~1J ~fhe~ ~ -
• Tots[ F~ndir~t~ saurcos~ 6~,~4~ 13#~g~ G~B,S~~ ~ 7~~,~~4
Capita[ ~xpe~ditures:
D~~~~ ~ -
R~ghx of Way ~ - Cor~s~rucl~or~ 50,2~Q x,500 700,20
Total i~xpeaditures~ 60,200 13,5Q~ ~26,5~~ - 70D,2~~
Forecasted Project Cost; .
Total
2~~3 2~1~ 2Q~~ ~4~6 ~ 2Q~~ ,20~G
F€~~diag oarces: Ur~resfrr'cfed Cap. Improv. Revenue - - - -
re~~s (~e~,tale,~ocaf) - - -
REE~ ~ - - - ~ S2B,5~D Ofher - ~ - ~ -
Total puedl~ng Sources: - ~ - ~2~,500
Capital expenditures:
~esrgr~ - - ~ -
Rr'gf~~ of Way 4 - Corts~rucfrvr~ ~ - - y 626,500
Total ~xpanditures: ~ fi26,500
grants! Other ourcos:
A~ETA~ EE1~PE~OII~i1~~E1ET F~J~VD ~3~~~ ~ ~ ~apitat Facilities Phan
fix Year apit~~ Facilities Plan, ~~~4~~ Capitat l~ro~ec#s Fund
Project Ti~le~ ~i~~ I~~lall Annex
Pro~ec~ I~o~
Project Type;
Project ~iansger:
~escrip#ion:
To pay debt service costs ors 0 bonds issued for ~~e Gi~y half Annex.
Progress summary:
Future Impact on Operating Budget,
Budge#t 2~~0 YTDActuai ~D~~ 1Q Budget
Budget expenditures Budget Baiance Adopfe~ 8t~a~get ~ ~ - -
8crdgef Arxrer~drr~er~ts - ~ ~ -
Adjus#e~ 8t~dgef ~ ~ - -
Activify
~O~b Yi~ 24~ 1 Year Bnd
funding So~~ces: Prior to 2~1~ estimate ~0~1 Budget 2~~2 Budget Project Total Unres~rfc8e~ dap ~mprave - ~ - -
pprams ~ ~ rr~~- ~y ~ flfl r~ ~y #
R~~T ~ 7~~r~~ ~J~~Joo ~~~~~V ~w~~ot~o~ total ~undinc~ Sources: - ~~~,~~a 539,340 ~~~,~aa ~,~~o,~~a
Bapitat Expenditures. design - - -
or~s~ruc~r'on - - - -
Long-Term aeb# Service ~ ~ 70,800 ~39r300 ~3g,8~o ~,250,~00 Total Ex~endituret ~ ~~i0,800 ~39t300 539,8ta0 ~,2~0,~0U
Forecasted Pro~ec# dos#; Total
2013 ~O~A ~0~6 ~0~1-208
~ur~dirtg Sources: Unres~rr'c~e~ dap lmprave - - - ~ -
~~jj~an~s r~~~} r_~y~y .y _~y r~ _ r~ p ry ~~y~y TI~~T 1 ~~~~LU~ ~4111f +?~~~~ll~ J~~~~~~ ~4~V~~7~~UV Total i~unding Sources; 54~,~00 540,00 3~~,~00 3~~tt}40 ~,8~~,400
Capital Bxpendi#ures. ~ . ~esigrr - - ~ _ _
Construc~r'on - - - - -
Long~Torm Debt Serv~ee 540,~~0 ~4~,~00 352,~40D 37,500 ~,859,~00 Total Bxpendl#ures: 540,200 50,200 3~2,~00 347,5QD ~,859~400
tarants 1 ether Sources:
APfTAL lMP~~1~~M~T FEND ~ap~ta~ F~c~k~ties Plan
fx ~ea~ apita~ Facil~tie Pfau, ~-2~~ ~ap~~al Projects Fu
Pra~ect ~~~le, ~o~al ~~r~taliza~io~
Project No;
Pra~ect ~`ype:
Project tanager.
pecr~ption:
~'o pay deaf service costs o~ GO benois issued for the ~owntovm Prame~ede Irn~rovemer~~s~ Looai Revi~alizatior~ ~~ra€~eir~g i a credit on
the state's ~or#ian or sales tax that tine pity wii# receive over tine next 25 yeas.
Progress 5umr~ary;
Future Ipac~ on ~perat~rtg Budget;
budget: - ~0~~ YTp Actual 2~~~ ~0 ~ud~et
Suaiget Expe~tditures budget ~alan~e A~opte~ s~dget ~ _ _
budget Amer~dmer~ts ~ -
Ad~~rsfe~ s~dge~ ~ -
Act~vity~
Y~ 211 Year End
1~undin~ Sources; Prior to ~~~0 ~stlmato 20~~ Bud at 20~~ ~u~get Project Total ~lrr~~stric~ed Cap ~r~prove ~ -
Tvtai 1'untlinc~ Sources: ~ ~~~,~~0 ~~3,2~~ ~~~,~Ot} ~46~,~QQ
Capital Expenditures; Design ~ - ~ -
Cor~s~~rcii~n ~ - - -
Lor~gµTer~ Deb# erv~a~ - ~53,7~g ~3,~g0 2~4,34~ ~e~,9~0 Total Expenit+~res: - 2~~,T0~ ~t~,~~~ 2~4,~40 ~~5,904
Forecasted Project Bost: Total
X013 2Q~4 201 2~1~ ~Q~~-2~~G
Fur~din~ ourcos:
Unres#rrated Cap Irr~prov~ - ~ - - - Cratrfs - - - -
Total funding o~rrces: ~3,~00 2~~,9~0 ~3~,500 ~3t},~~~ ~,~~~,t}~~
Capital expenditures:
Design ~ - r~s~ruc~ror~ - ~ _ _
l,ong~Term Debi ~ervr'~e 2~3,3~0 ~~7,~Og ~~~,~g0 i35,~0~ ~,~~9,~~D
Totai Expe~dit€rres~ 21,300 2~7",~~0 13~,5D~ ~35,~0~ ~,129,~at}
ranf ~ Other ouras;
~3~ Local Rev~t~li~atlot~ ~r~nd ~~0$ X049 ~4t0 ~0~
Actual Ac#ual Bst Budget Budget Budget
Revenue
Begl~i~ing i=und Balance ~ ~ ~ 7,88B,6D0 ~2t,G40
i=ederal grant ~ ~ 3,~00,~~~ 0 ~
~nuestrnent Income 0 ~ ~1,~D~ 1~,~D0 ~,~00 B~n~ i~COC@~dS ~ O ~ ~
Transfer try 0 0 d~~,~00 ~ ~ Q
Total Revenue 0 $a0,97~,~00 $T,9D~,~~O $7~~,i~0
~xpendit~€re~
Salaries & 1~lages ~ ~ ~ ~8,6~0 0 i'ersonnel Benefits ~ Q ~ ~~,5 0
Services & Charges 0 0 ~ 0 ~
Capital ~utiays ~ ~ 3,~85,9~0 7,099,94 ~
. ~~erating Transfer but ~ ~ ~ ~ ~ L1r~desi rated i~und Balance 4 4 7,B88,~OD 72~,~00 723,04
Total ~x~enditures $0 $i0,~74,50D $7,94,604 ~7~3,~0~
City ~f Auburn ~.~c1 Ravitalizat~an Fund
2a09 ~~1~ 2~'i~ Actuals Adj Budga~ Actu~ls B~d~et Budget
~s of 81231~~
~~-13 salaries & vVages Da~rntor~n Pro~n~u~d~ lm~rave~euts - - 26,~~8 38,2~D
City Hall ~la~a ~ - - ~~,63G
C~mme~~i~l Building ~emaiition
salaries & ~Ifages - - 49,~1~ 38,~~~
x•25 Personal ~er~efits
Da~towr~ Prameuada lmpravamer~t - ~ ~ 7,~~3 1,4~~ pity Ha11 Plaza ~ ~ 4,G~4
ammercial Building Demolition - - 1,490
Persanel Benefits - ~ ~ ~ 3,4D~
41 P~ofesslor~al Services
t~ebt Issue Costs - 90,400 ~,~~4 y
~5 Capital Praje~#
Rern+~towo Promenade Im~roverneots ~,0a0,000 ~0,5~ ,~51,9a0
City Hall Plaza ~,264,9Q0 25,819 ~ 376,4CD
Gomme~~lal Buiiding ~ealition 495 ~~~?lt~l Projects - ~ ~~~~~~~J "
Total 1_acai Revttaiization Fund ~ ~D,3~~,300 407,15 ~',~~9,000 .
Y
e
V
TA~L~ C~y~ CAPITAL FACILITIES PLAN PROJECTS AND F~NANCINC
Local Revi#aliza#lorr Fund i
20~~ ~~~2 ~0~5 2o~G Ta#al
Capac~#~ P~oiecfs: . None ~ -
Non-Ca aci# Pro'ac#s: . ~ Clay Fall P~aaa
Capital Casts 79,a~D - - ~ - - 3~9,~00
FU~o~i~g ti7o~~C~.
Caialtal lmp~av. F~n~ - - -
rants ~ - - - - -
~t~er Bonds} 79,O~D - - ~ _ ~ 3~9,~D0
~ Douvn#owr~ Promenade ~mprovemen#s
Capital Casts ~,B~a,DOD - - ~ - - ~,8~~,~~0 Funding a~rces:
Cain€~al Imprav. Fund ~ ~ - ~ - ~ .
grants ~~Al} ~,~~~,ooa ~ - ~ ~,~~~,aoo
. ~~ET - - ~ ~ - -
Dther Bo~~s~ ~,~~,a0a - - ~ ~ - 4,~5~,~~0
SUMMARY: CAPITAL CASTS .
Capao~~+ Projects y - - - - -
Non-Capacity P~a~ects ~ ~ 79,QOa - - ~ ~ ~ ~ ~ ~~,aa~
Taal Casts ~9,O~D - ~ - - ~ i ,'1~~,0~~
FUNDING SOURCES;
Capital lmprov. ~tl~er ~ - R - ~ ~ ~ -
~rar~~s ~F~d,tote,Looa~~ 2,5~~,aaD - ~ - _ - - 2,~~4,DaD
REET~ - ~ _ _ -
. Other UGC Bands 4,G~5,a0a 4 ~ - - ~ 4,53,~aD
Total F~ndang ~,~~9~0~0 - ~ R 7,~~9,O~D
LOCAL R~1~I~AL~~Afi~~C~ 1~~~] ~D} capital ~acilitios Plan
fix Year ~apitat facilities Plan, ~0~ ~ ~~0~ G Capital Projects Fund
Project Title. City [~al~ ~~aza
Projec# i~o; cp492~
Pro~ectType: h~on-Capacity
Project Manager: Elizabeth Charn~erla~n
Description.
The redevelopment of tine City Hall Plaza lntn a Town Center Plaza for tl~e area whicft mill provide a public square with improved
aesthetics for people to gather.
progress summary:
Design and construction to he completed by the end of D~ D with poter~tiai carry over into ~0~ ~ depenoii~g o~ winder weather.
Future impact on Operating Budget;
Management of the l~iosi~.
Budget: ~o~~ YTi~ ~~tua~ ~o~~ au~~et
Budge# ~x~er~ditures Bu~~ef f~alanoe
~4dopted ~udgt ~ - -
B~rdg~f Amer~dmenxs ~ - - Ad~~sfed ~udgef ~ - -
Activity: 200 YE ~0~1 Year ~n~
Fun~ling Sources: Prior to 200 Estlmat~ 201 Budget 201 Budget Pr~'ect Total
Capital fmprov. ~u~d X5,000 570,504 - ~ 5$8,00
~rar~~s ~ - - - R~~T2 ~ - -
~fher{o~or~d~ ~ ~,2~5,400 T9,Qa0 - x,594,440
Total Fun~ing Sources 18,000 1,88,900 37~,Q00 - 2,28,900
~aPital Fx~enditures;
f~esrgn 15,000 ~ 3~0,~00 ~ - 385,004 Rrght of ~Uay - ~ ~ ~ -
(;or~sfrcrcfror~ - 1,51~,9~~ 379,000 - 1,94,;00
Total Fx~er~ditures: 18,000 1,88x,900 37'8,000 - x,282,900
Forecasted Project ~ostr
Total 2013 2014 2418 2016 2011-2016
Capt~al fmprav. ~t~r~d - - - -
~ranfs - - ~ - ~ -
~f~er AGO Bondi - - ~ - 3T9,~04
Total 1~undingSources: - ~ - 39,000
~apltal Expenditures: -
B~s~gr~ - ~ ~ ~ - Rrgf~t of 1►Va y - ~ - ~ -
~or~sfrucf~or~ ~ - - - 3I9,000
Total Expeadltures: ~ ~ 39,000
Grar~ls 1 Dt~re~ sources: ~~her ~und~ng is Local Revitalizatio~t i~urtd~~~ GD i~ond revenue.
~~AL R~~`~A~~~A~'~Oh~ ~L~N~ ~34~ apical Facifit~es Phan
fix Year Capital Facilities Plan, 20~ ~Y2~15 ~ capital Projects Find
Pra~ect Title: Dantown Prame~ade Ir~~rovernen~s ~~P #
Project i~o. cps ~U5 - .
~rojec# Type: Nan-~p~Cl~y
Project l~a~ager; Ryan Vondrk~~~ixabeh hamber~a~n
Descriptlon~
This project wilt fund tl7e design, coordination, peCmittir~g aid car~struction of Down#owr~ i~rvmenade im~rovemer~t~. Project includes
stom7, sewer, water and roadway i~provernent ot: Divisiar~ street between l~air~ f and 3rd t v~IF.
Progress u~mar~rt
~~~1g~1 end ContruCtiOr~ wild be ~~1~lpieted ll~ ~0~ ~ .
Futuro lr~pact on Operating Budge: This project will have no i~pact ors the operating budget for street mai~tenar~ce.
Bud~e~; 200 YTC Acfua~ 2011 10 Budget
Budget ~xpe~ditures Budget Balance
Rdap~e~ ~~det - - - - e~dget Amer~dmerr#~ - - Y -
Adjusf~~ e~dget - - -
Aetiv~ty ' {Pr~viou~ ~~s} 20'f0 YE 2011 Year end
I~unding Sources Prior to 200 Bstimate 2011 Budget 2012 Budget Prejec~ Total
~l~resfricfed free# f~ever~ue - - - - ~rarrts ~~edera~~ - 45E,000 2,544,00 - 3,404,440
f~~~7~2 - - ~ - -
Ofher ~orr~~ - 744,000 ~4,2~6,~04 - 5,000,444 Total ~'undir~g o~rces; ~ 9,200,000 6,800,004 8,000,000
Cepit~l Bxper~ditures; D~sig~n ~,24Q,004 11,Q00 ~ 1,33~,04D
F~gf~t of 1N~y ~ - -
Construcfion - - 8,869,4Q0 - 0,669,044 Tots! Expenditures; 1,204,000 5,800,000 - 8,000,00
Forecasted Project Cost Total
201 204 2015 2016 2011~20~6
Ft~ndin~ sources:
~l~res~ricted street Revenue - ~ ~ ~ - - rer~ts (t~ederal~ ~ ~ ~ - ~,54~4,00~
Dt~er ~errd~ ~ - - ~ ~ 4,255,00 Total funding Sources. w - M - 6,800,444
Capital Expenditures. ~esrgrr - ~ - - 131,000
Right of Nay - ~ -
Constr~c#ror~ - - - - 6,659,004 Total Expenditures: - - - 6,800,000
~ra~tt 1 ~iher Sources: rsr~t ~u~d~ng is ~ederaf ESA ~fant. Oti~er Fundi~tg is i_ol Revitalization i=u~ding ~ Eo~d revenuef
The insurance Fund is maintained to pay unemployment insurance claims and to pay for praperty and liability losses which eit~rer falls belov~ the City's deductible level or for which
the City has no coverage
In recent years, there has been a rapid increase in insurance premiums coupled with the
decrease in coverage that has caused the City to continually re-evaluate its insurance
program, the ~~a budget process, the pity decided to build its insurance reserve to a
~ev1 sufficient to supplerr~er~t existing insurance the City currently meets its insurance needs
by participating in the 1~lashinton Cities insurance Authority's Insurance ~oo~ ~CtA~, No
contributions have been made to this fund since ~~4~ interest earnings have been sufficient
to cover the annual cost o~ operations,
~C ACC~~l~~S~N[E~VTS
■ i~valuated cost saving measures r~hile maintaining quality insurance coverage.
R Continued to maintain adequate reserves to meet uninsured costs,
ivaluated policies and procedures to help control loss issues
2011 2012 ~~~EC~"~11E
Continue to eva~ua~e cost saving measures v~hile maintaining quality insurance coverage
Continue to rnaintair~ adequate reserves to meet uninsured costs. Continue to evaluate policies and procedures to help control loss issues
i
R
7 ,
T
~N~V~AN~G
. 2o~~~z0~2 ~~>c~N cA>~ir~~ eul~~~~r
2008 2009 2010 20~~ 2012 Item Actual Actual Add Budget 8ud~et Bud~~t
~~erati~~ Budget
Re~renue 3 8~0
3~~~11~ Cnvestmeut lncame ~ 55,202 $ 11,025 8,000 ~ 3,700 ~ , 9T~100 T'ran~fer In ~ 0 238,04 0 ~ ~
X69.400 ~udments Settlements 0 ~ 0 ~ ~
TOtaC R~venu~ 55,202 1,025 24~,~40 x,700 x,800
~peratCn ~x~ense
517,700~~0 Pe~sOnne! 8ene~its ~33,~~-5} X252,70} ~7~,040] ~55,O~Q~ ~~~,D00~ 517.700.44 Services & ~har~es 256,00 5 5S~ 8 000 3,700 3 700
Tatal ~peratirt~ ~xpe~ses 289,148 ~ 258,128 78.000 58,740 ~8 T00
~peratl~~ Ir~cOme liC.oss} ~23,94d~ ~247,102~ 168,44 ~55,000~ ~54,900~
Nppetpp~,Cy hffa~n~}e~~in 1k1~~
~\i~lli~l~~y YY~~ 1~~ 1 1 1 ! ! 7 1 ! End~n~ 1~~C 12~3~ 2 48,572 2 234,~b9 2 403 069 2 348 Ob9 ~481b9
f Net Change in 1~J1
E~BudO~`«080 Finaneellnuran~el~ ~ M~ SDI ~ 2 BUI~~Y ~ 8~19120~ 0 1 AM
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4 Fiduciary funds are used to report assets held in a trustee or agency capacity for others and cannot ~e used to support the City's own programs. ~"he City has t~vo fiduciary funds.
Fund
l~Fire Relied and Pension Fund provides a pension far eligible f iref ighters~ Fund 65i-
Agency Fund accounts for resources l~e1d in a purely custodial rapacity; this fund is not
budgetedr .
0~9 gala AC~~L~sHN~~NTS
Continued to provide pension benefits to eligible firefighters
Maximized interest earnings to support the Fire Relief and Pension Fund
Provided accountability for custodial funds
tai ~ a~~ C~~~~~~'~V~
■ Continue to provide pension benefits to eligible firefighters ~ ,
. ~ ~axirni~e interest earnings to support the Fire Relief and Pension Fund
Provide accountability for custodial funds
r
r
f
61
X34 iV'~ N ~ C~ c'~1 ~ ~ N
pp ~ ~ , C11 (y ~ (y
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+
Permanent funds are used to report resources that are legai~y restricted to the extent ,~~at
oniy earnings, and not principal, may be used for purposes that support the City's programs.
~'he pity has one permanent i=und; i+und 7o~~Cemetery ~ndo~ed i+und accounts for non
- expendabie inves~r~ents held by the City's trustee ~fhe interest earned on investments can
be used oniy for preservation and capital projects at the cemetery,
X009 & AOP~.~S~~~IT~
~"ransferred earnings to the Cemetery operating fund for capital improvements
■ ~"ransferred interest earnings to ~arovide payment of debt service shouid the Cemetery
borrow construction funds
Provided accountability for resources held in trust by the City
Continued to maximize interest earnings
~0~~ col ~~~~CT~V~~ -
■ 1"ransfer earnings to the Cemetery operating fund for capital improvements
' ~ Transfer interest earnings to provide payment of debt service should the Cemetery
borrow construction funds ■ Provide accountability for resources held intrust by the City
■ Continue to r~a~irni~e interest earnings ~ .
R
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