HomeMy WebLinkAbout07-19-2010
CITY OF AUBURN
GITY OF * * PUBLIC WORKS COMMITTEE
July 19, 2010
* WASHINGTON nnINUTEs
1. CALL TO ORDER
Chairman Rich Wagner called the meeting to order af,3:30 p.m. in Gonference Room #1, located
on the second floor of fhe Auburn City Hall Annex, One East Main Street, Auburn, Washington.
Gommittee members present were: Ghairman Rich Wagner, Vice-Chair Sue Singer, and Member
Bill Peloza: Also present during the meeting were: -Mayor Reter B. Lewis, Gouncilmember Virginia Haugen; Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle,
Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Traffic,EngineerPablo Para,
Engineering Aide Amber Mund, Project Engineer Leah Dunsdon, Storm Drainage Engineer Tim
Carlaw,.Water:Quality Coordinator Chris Thom, Office Assistant Heather Mustain, and Department
Secretary Jennifer Rigsby. II. CONSENT AGENDA
A. APPROVAL OF MINUTES Member Peloza_ requested that the statement "Member Peloza stated his support for number 4
of the Special Conditions..." be revised to read, "Member Reloza asked if there had been any
,issues with previous permits."
ltwas moved by Vice-Ctiair Singer, seconded by Member. Peloza, that the Committee approve
the Public Works Committee minutes for date, July 6, 2010, as amended.
Motion carried 3-0.
B. APPROVE RIGHT-OF-WAY USE PERMIT N0..10-12 FOR ROTTLES' SIDEWALK SALE
- Engineering Aide Mund reported that Rottles Department Store is sponsoring a sidewalk sale
independent of the Auburn Downtown Association. There are no proposed street closures
because the sale will be held in the B Street Plaza and on the sidewalk.
Chairman Wagner asked if the Plaza area is City Right-of-Way. Mund confirmed that it is. The
Committee reviewed the vicinity map showing the location at which fhe sale will be held. Mund
~ 'stated there are other merchants that are participating in the sale but Rottels is applying for the
permit, posting the insurance, and hosting the sale, in response to questions.asked, by Member
Peloza. Mund said that the Gity's Risk Management staff was consulted regarding the permit
and the conditions are acceptable.
Member Peloza asked which merchants would be participating in the sales event. Engineering
Aide Mund answered Quality Rentals, the Kitsch-en, Kid Savvy, Mercantile Antiques, Ultimate
Hobbies, and fhe Arcade Building._ .
It was moved by Vice-Chair Singer, seconded by Member Peloza, that the Committee approve
Right-of-Way Use Permit No. 10-12 for the Rottles' Sidewalk Sale.
Motion carried 3-0.
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Public Works Committee Minutes Julv 19, 2010
MINUTES
C. APPROVAL TO INITIATE PROJECT NO. C410A, S 277T" WETLAND MITIGATION
MONITORING (ANNUAL) '
Chairman Wagner asked how many years remained in the monitoring period. Traffic Ehgineer .
Para stated that 2013 is the last year in the monitoring period.
Project Engineer Dunsdon stated a consultantwas hired to report on the status of the sites
regarding the permit requirements and the consultant reported some deficiencies. Chairman
Vl/agner asked what.work needs to be done. Dunsdon answered-the consultant proposed to do
replanting, install a temporary irrigation system, and treatment of the invasive plants. _The
impcovements are targeted and include 16-foot diameter circles that are double planted in the
hopes of filling in some areas and reclucing the invasive species.
It was moved by Vice-Chair Singer, seconded by Member Peloza, that the Committee approve
to initiate Project No. C410A, S. 277t' Wetland Mitigation Monitoring (Annual).
Motion carried 3-0.
III. ISSUES A. ORDINANCE NO. 6319 CREATING A NEW CHAPTER 12.70 TO THE AUBURN CITY CODE,
RELATING TO STREET PAYBACK AGREEMENTS
Assistant City Engineer Gaub responded to a question asked by Chairman Wagner regarding
Section 12:70.060 - Application. Gaub stated "applicant" is defined as the private property
owner, not necessary the City and Section 12.70.030 - City funding, states the City may
choose to participate either in part or in combination with an applicant and fund an
improvement.
Chairman Wagner asked how the cost of collection would be handled if the City was unable to
collect a payback fee: Assistant City Engineer Gaub answered the payback agreements are
required to be paid at tfie issuance of permits to develop or redevelop the property and the
applicant would not be able to obtain the permit without paying the fees. The utility payback is
handled in the same manner.
It was moved by Vice=Ghair Singer, seconded by Member Peloza, that the Committee
recommend Council introduce and adopt Ordinance No. 6319. Motion carried 3-0.
B. RESOLUTION NO. 4624 AMENDING SECTION F OF THE CITY OF AUBURN FEE
SCHEDULE, TO INCLUDE FEES RELATED TO STREET PAYBACK AGREEMENTS
Assistant City Engineer Gaub stated that the fee schedule has not changed following review by
the Planning and Community Development and Public Works Committees.
If was moved by Vice-Chair Singer, seconded by Member Peloza, that the Committee
recommend Council introduce and adopf Resolution No. 4624.
Motion carried 3-0.
IV: DISCUSSION AND INFORMATION
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Public Works Committee Minutes Julv 19, 2010.
' - . IVIINUTES
A. RESOLUTION NO. 4619 DECLARING CERTAIN ITEMS OF PROPERTY AS SURPLUS AND
AUTHORIZING THEIR DISPOSAL
Chairman Wagner asked if the lifetime of the street sweepers, 6 to 7 years, was accurate.
Ditector'Dowdy confirmed that is a reasonable lifetime for that equipment.
Mem6er Reloza requested that the vehicle and equipment mileage and/or hours be included in
the agenda bill for reView by the Committee in the future. Director powdy reported that the City
h_as recently increased the number of service years for vehicles and the determination to surplus a vehicle is calculated by not only mileage, but also on cost of maintenance. Assistant
Director/City,Engineer Selle stated that staff does a complefe assessment on the vehicles to try.
to keep them in service for as long as possible, but when maintenance becomes very. intensiye,
expensive, and no longec cost effective, they are added to the surplus list. Chairman Wagner .
agreed that miles and hours should be included'in the agenda bill for surplus vehicles and
. eguipment.
B. 2011-2016 TRANSPORTATION IMPROVEMENT PROGRAM UPDATE
Traffic Engineer Para distributed reformat#ed copies of the Transportation Jmprovement
Frogram Summary spreadsheet, Chairman Wagner asked if the totals on the updated
spreadsHeef would equal the fotal amount of the CFP sheets. Para confirmed that was correct.
Chairman Wagner requested a formatting change to the spreadsheet, reducing the size;ofithe
_ font and eliminating the bold type forthe total cost that includes#he recommended regional
projects, and highlight the`total project cost amount, making the entire row of figures more
vis'ible.
Chairman Wagner explained .that this is the first year that the Public Works Committee will not
be tfie action committee for the Transportation ImproVement Program (TIP). The action
committee will now be the Planning and Community Development Committee because it was
felt that transportation is closely tied to long-term planning`. Chairman Wagner said the Public
Works Committee's primary focus would be traffic efficieney. Chairman Wagner discussed the
addition of page 12, the pie charts showing funding allocation by category and project funding
sources, which is a new addition to the TIP.
Member Peloza asked if the Save Our Sfreets (SOS) funds were represented on the pie ehart.
Traffic Engineer Para answered that SOS,is included in the Roadway Preservation Projects with
the Arterial Patching Program and the Britlge Preservation Frogram. Chairman Wagner
pointed out that the pie chart figures were six-year tot.al"s'and that the pie charts could`be
beneficial when'explaining the allocation of transportation funds to citizens.
Member.Peloza asked if the transportation grants are _included with the OPM Committee grants.
Mayor Lewis answered that the ORM Committee is aware of the grants but fhe grants represented on the pie chart are::pr'imarily ongoing transportation grants. Mayor Lewis
explained how thetransportation staff works with the:'OPM' Committee.
Traffic Engineer Para answered quesfions asked by Member Peloza regarding the
Transportation Grant Summary list. Chairman Wagner requesfed a Committee review of the
grant summary.
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Public Works Committee Minutes Julv 19. 2010
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Traffic Engineer Para stated that the Planning. and Community Development Committee had
previously reviewed the draft TIP and their comments were incorporated into the draft currently
being reviewed by the Public Works Committee.
Para explained that the primary additions to the TIP are two projects that are funded by grants,
which were currently applied for, and if the City receives the grants, the projects must be
included in the TIP in order fo receive the grantfunds. In ;addition, the Auburn Transit Station
Project, which was listed with the City projects, has been re-listed as a Recommended Regional
Project because it is a Sound Transit Project.
Member Peloza, referencing TIP #2 -Auburn Way South Corridor Improvements Phase 1,
asked if the restrictions to left turn movements.between Dogwood Street and Fir Street are due
:o the number ofi accidents. Traffic Engineer Para confirmed that traffic accidents in the area
were a factor in the scope ofi the project.. Pata stated staff has been working with the
Muckleshoot Indian Tribe and the State on the corridor project and a project concept has been
accepted by both organizations. Mayor Lewis discussed the challenges that staff has faced in
trying to get a project concept accepted. .
Chairman Wagner asked about the funding for TIP #86 - Stewart Road Widening. Traffic
Engineer Para stated that the cost listed is from the Pierce County Transportation lmprovement
Pcogram. Chairman 1Nagner and Mayor Lewis discussed the possibility of forming a
Transportation Beneft District (TBD)' to fund the Stewart Road project.
Member Peloza asked about the accuracy of the amount for Redflex funds represented in the pie,chart on page 12.,; Traffic Engineer Para stated that the amount is based on the current
budget levels for the Traffic Calming Program: Mayor Lewis said that he felt#he estimates were
still accurate because intersections are being added.
Traffc Engineer Para said that the "other agencies" represented on the pie chart included
FMSIB, the Port of Taeoma and Portof Seattle, and that "other.development" fundsare
expected development contributions, in response fo questions from Member Peloza.
Assistant DirectoNCity Engineer Selle answered guestions asked by Chairman Wagner
regarding the Intersection lmprovements category. Traffic Engineer Para pointed out that some
of the corridor projects do include intersection improvements. Chairman Wagner commented that the Corridor Level of Service (LOS) is not discussed in the
TIP, showing how much a particular project will improve the LOS. Assistant Director/City
Engineer Selle stated that LOS is included in the Comprehensive Transportation Plan, which is
a policy standard that triggers the improvements. The Committee and staff discussed the
' possibility of including LOS in the TIP next year.
Traffic Engineer Para stated the TIP will go to Planning and Comrriunity Development..
Committee on August 9, 2010 for action, to Council on August 16, 2010 to set the Public
Hearing, and to Council for the Public Hearing and adoption on September 7, 2010. Chairman_
Wagner asked that if the Committee members would like to add further comment,.to notify the
Planning and Community Development Committee.
C. 124th AVENUE SE CORRIDOR IMPROVEMENTS
Traffic Engineer Para provided the Committee with a status update on the planning and
coordination of the work being done to the 124th Avenue SE Corridor: -Para explained that
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Public Works Committee Minutes Julv 19, 2010
MINUTES
following the annexation of the Lea Hill area, staff completed a major update to the Compretiensive Transportation Plan to determine the projects that needed to be incorporated
into the Capital Facilities Plan (CFP) and the Transportation Improvement Program (TIP).
Several ofthe identified projects are related to Green River Community College (GRCC).
As part of a campus improvement project, GRCC was appropriated funds and is completing
improVements on the west side of 124th Avenue SE, between SE 320t' Street and SE 316tn
Street. These improvements are being made in anticipation of a future project, the
development of a new Trades Facifity. City staff has coordinated with the college and
'proces'sed the improvement plans, ensuring that they were consistent with the City's corridor
plan. The City is benefiting in that the west side of the corridor will be greatly improved.
Additionally, the Valley Regional Fire Authority (VRFA) is planning to construct a new Fire
-Station at the northeast comer of 124th Avenue SE and SE 315th Street. City staff coordinated
with their engineers to make sure that their street improvements were consistent with the .
corridor plans.
Traffic Engineer Para concluded, stating that staff is continuing to seek grant funding to _
complete the remaining portions of the corridor. Para said that there are some grants for which -
these improvements would be a good candidate. Chairman Wagner asked if staff requests
letters of support from GRCC when applying for grants. Para answered that staff does ask for
letters of support, however letters of support are not always accepted, it depends on the grant.
_ Mayor Lewis commented that for most grant applications related to corridor improvements, staff
obtains letters of support from neighboring cities, businesses and residents.
Tlie Committee and staff discussed current and future challenges with lack of capacity during
normal peak hour traffic.
Chairman Wagner suggested including Committee updates on significant developer corridor
projects, or arterial capacity development, with the Capital Project Status Report.
Traffic Engineer Para answered questions asked by Member Peloza regarding the "No Turn on
Red" sign aYthe intersection of 124t" Avenue SE and SE 320th Street. Mayor Lewis stated that
following the completion of the Fire Station, staff would reevaluate the need for the sign and the
restriction on right turns on red lights.
D. SURFACE WATER MANAGEMENT MANUAL & NPDES - STATUS UPDATE
Utilities Engineer Repp distributed a handout regarding the National Pollutant Discharge
Elimination System (NPDES) Program.
• Repp discussed the implementation of NPDES for#he development process. Implementation
has included the review of processes, i.e. how new storm permits are created and Stormwater
Sife Plan reviews, and those reviews lead to the revision of handouts and development of new
handouts to guide different levels of effort. There are handouts for single=family residences and
small projects as well as handouts for more complex projects for applicants to use as a guide.
Staff has also developed a flowchart outlining the summary of minimum requirements for
stormwater management. These handouts and the flow'chart also help to guide staff internally
and improve consistency in the processes. Alf handouts are available on request and will be
updated and modified as staff defermines need for improvement..
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Public Wocks Committee Mihutes Julv 19, 2010
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Utilities Engineer Repp disGussed how staff developed the leyels-1, 2, and 3 to accommodate
various types of projects with different Ievels of complexity.
Chairman Wagner asked if the stormwater fees are being reviewed in light of the new
requirements. Repp answered said fees are being reviewed in #erms_of how particular types of
developmenfs impact the sformwater system. The Committee and staff discussed how to
approach conducting an updated rate study.
Utilities Engineer Repp stated that in addition to the processes being reviewed and handouts
being updated is staff training. Repp reviewed the types of training staff has attended and the
staff that has been included in training activities.
Repp answered questions, regarding the Western Washington Hydrologic Model Training and
the common model used to train staff, .asked by Chairman Wagner.
Utilities Engineer Repp discussed the work being done with the municipal system. Staff has
completed a large number of inspections of public facilities. Annual "inspections of all permitted
private _systems are being completed. Staff will also be doing outfall inspections for illicit
discharges. Repp reported that Standard Operating Procedure have been developed for spill
-response and investigation of illicit discHarges.
Repp reviewed the new stormwater system maintenance and operations standards that have
6een adopted for storm facilities and road maintenance. There is a catchbasin inspection and
cleanup program that has been initiated.. Storm system inventory work is also in the process of
being completed.
Repp reviewed the types of training staff has attended and the staff that has been included in
training activities regarding the municipal sysfem. Repp also reviewed the information sharing
meetings attended by.staff. "
Utilities Engineer Repp spoke about the City's contribution to regional education and public
outreach.
Member Peloza spoke about his recent meetings with the Regional Water Quality Committee
and the Suburban Cities Association caucus group. Peloza asketl abouf monitoring mandates
and if staff had reviewed the report put out by the Puget Sound Stormwater Work Group, 2010
Stormwater Monitoring Assessment and Strategy for the Puget Sound Region. Utilities
Engineer Repp responded that there are no monitoring requirements in the first cycle of the
NPDES Permits for municipalities to conduct; however, the Department of Ecology has
recommended monitoring similar to the monitoring that is conducted by Phase 1 communities
when the current phase of permits expires in 2012. .
Utilities Engineer Repp discussed stormwater monitoring, how monitoring is currently conducted
and the type of data that is collected, in responses to questions asked by Chairman Wagner.
Repp stated that staff would review the 2010 Stormwater Monitoring Assessment and Strategy
for the Puget Sound Region and bring their comments and a summary back to the Committee
for discussion. The Committee and staff discussed possible opportunities to influence the pending monitoring
regulations.
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Public Works Committee Minutes JuIV 19,. 2010
MINUTES
Chairman Wagner presented a shortreport on the VNashington State University Stormwater_
Technical Resource Center that is going to be started up in Puyallup. Chairman 1Nagner is on
the advisory committee and was tasked with asking ;representatives from western Washington
cities two questions: 1) V1/hat.are your biggest issues'with stormwater management and 2)
How could the Stormwater Technical Resource Center besY serve your needs? Chairman
Wagner reviewed the responses he received with staff and the Committee.
. E. CAPITAL PROJECT STATUS REPORT* (Gaub) Item No. 43 - CP1011 - Tacoma Pipeline 5& B Street NE Intertie: Assistant City Engineer
Gaub reported fhat bids are currently being solieited from contractors for the construction work
involved and the PRV vault has been order and should be delivered in approximately 6-8
weeks.
Utilities Engineer Repp provided an update of additional emergency water projects. Interties
have been established with the City of Kent and Lakehaven Utility District, which are
operational. In addition, there has been a temporary pump ordered for Well 6, which was
approved by the Mayor.
Chairman Wagner suggested the Committee spend more time discussing maintenance of
critical utility facilities. Utilities Engineer Repp pointed out that there has been a line item
included in the water utility fund capital fund for well maintenance and rehabilifation. The staff
w'ill develop a matrix fo help facilitate the discussion.
V. ADJOURNMENT
. There being no further business to come before the Public Works Committee, the meeting was
adjourned at 5:11 p.m.
Approved this 2"d day of August, 2010. `
Rich Wagner nifer Rig y
Chairman Public W s D ment'Secretary
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