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Home My WebLink About08-16-2010 ~ C1TY OF ~ • * FINANCE COMMITTEE * . ~ WAS H I NGTON AUGUST 16, 2010 . 6:00 PM, CITY HALL AN9VEX . CONFERENCE ROOM 1 IVIINUTES I. CALL TO ORDER Vice Chair Lynn Norman called the meeting to order 6:00 p.m. in Conference Room No. 1 located on the second floor of the City Hall Annex located at One East Main Street in Auburn. Vice Chair Norman and Member John Partridge were present. Chair Nancy Backus was excused. Present during the meeting were Mayor Peter B. Lewis, City Attocney Daniel B. Heid, Finance Director Shelley Coleman; Planning and Development Director Kevin Snyder, Chief of Police Jim Kelly, Public Works Director Dennis Dowdy, and City Clerk Danielle Daskam. Also present were Jamelle Garcia of Airport Management Group and Wayne r Osborne. II. CONSENT ITEMS A. Approval of Minutes 1. Minutes of the August 2, 2010 Finance Committee meeting. Member Partridge moved and Vice Chair Norman seconded to approve the August 2, 2010 minutes. _ MOTION CARRIED UNANIMOUSLY. 2-0. . B. Vouchers 1. Claims F4.9.5 Claims check numbers 397267 through 397661 in the - amount of $3,012,804.95 and one wire transfer in the amount of`$25,000.00 and dated August 16, 2010. - Page 1 I Finance Corramittee Niinutes Auqust16, 2010 2. Payroll F4.9.2 Payroll . check numbers 529534 through 529644 in the amount,of $802,097.84 and electronic deposit transmissions in the amount of $1,128,740.80 for a grand totaf of $1,930,838,64 for the pay period covering July 29, 2010 to August 11, 2010. Committee members reviewed the vouchers and briefly discussed voucher numbers 397298 and 397312. , Member Partridge moved and Vice Chair Norman seconded to approve the vouchers. . MOTION CARRIED UNANIMOUSLY. 2-0. C. Call for Public Hearing 1. Preliminary 2011-2012 Biennial Budget F3.23 . City Council to _ call for a public -hearing to be held on September 20, 2010 to receive, public, comments and suggestions with cegard to development of the preliminary, . 2011-2012 Biennial Budget, including revenue estimates and possible increases in property taxes Finance Director Coleman stated that the City is required to . have finro public hearings on its proposed budget. The first hearing is scheduled for September 20, 2010 and will include a revenue presentation. - Member Partridge moved and Vice Chair Norman seconded to approve the call for public hearing on the preliminary 2011-2012 Biennial Budget for September 20, 2010. MOTION CARRIED UNANIMOUSLY. 2-0. III. ORDINANCES AND RESOLUTEONS A. Ordihances 1. Ordinance No. 6323 F3.22 An Ordinance of the City Council of the City of Auburn, Washingfon, amending Ordinance No. 6215, #he 2009-2010 - Page 2 Finance Committee Minutes Auqust 16. 2010 Bienniai Budget Ordinance as amended by Ordinance Nos. 6226, 6246, 6278, 6285, 6299 and Ocdinance No. 6313 authorizing amendment to the City of Aubum 2009-2010 Budget as set forth in Schedule "A" Committee members briefly reviewed Ordinance No. 6323. Member Partridge moved and Vice Chair Norman seconded to approve and forward Ordinance No. 6323 to the full Council. MOTION CARRIED UNANIMOUSLY. 2-0. B. Resolutions 1. Resolution No. 4632 F4:6.1 A Resolution of the. City Council of the City of Aubum, Washington, declaring certain. items of property as surplus and authorizing their disposal Finance Director Coleman reported that finro 2006 police cars are proposed for surplus. The mileage on vehicle numbers P036C and P0380 are 69,391 and 65,650, respectively. Public Works Director powdy added that a mechanic's review is conducted on police vehicles when - they reach 60,000 to 80,000 miles. The mechanic review includes a review of the car's history and the annual cost of maintenance. Member Partridge moved and Vice Chair Norman seconded to approve and forward Resolution No. 4632 to the full Council. MOTION CARRIED UNANIMOUSLY. 2-0. . 2. Resolution No. 4635 03.4.1, 05.1.2 A Resolufion of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreement befinreen the City of Auburn and Washington State University for consulting services Page 3 Finance CommBttee Minutes AuQUSt 16, 2010 ' Resolution No. 4635 was discussed at the August 2, 2010 Finance Committee meeting. Planning and Development Director Snyder explained that the Resolution approves a consulting services agreement with Washington State, University (VNSU) Institute for Sustainable Design. It is intended to provide an opporfunity to access the intellectual capital of WSU and identify storm water, land use, transportation, and green building practices that could be , . applied to the, Environmental Park District as welt as citywide. The cost of the contract will be bome by the Storm Watec Fund. Member Partridge expressed an interest in the status of the. Storm Water Fund. Director powdy repoifed that,: this aftemoon, the Public Works Committee extensively discussed the Storm Water Fund. The Committee suggested bringing'the Storm Water Fund fve year plan forward with the budget and discussed funding options including.the,possibility of bonding for storm water projects. Mayor . Lewis stated that the contract with WSU has the potential to have one of the highest rafes ofi retum and beneft than any project for the Storm Wafer Fund to date. Direcfor powdy added that, the~project will provide a thirty= . five percent concept design, which is a benefit to the storm utility. . Member Partridge moved and Vice Chair Norman seconded to approve and forward Resolution No. 4635 to the full CounciL , MOTION CARRIED UNANIMOUSLY. 2-0. IV. DISCUSSION BTEMS - A. June Monthly Financial Report Commitfee membe"rs reviewed the June monthly financial report and briefly discussed the status of revenues. Committee members also discussed the revenues and, expenditures of the golf course, _ including the golf course general obligation debt. B. Resolution No. 4634 04.10.2 CP0914 Page 4 Finance'Committee Minutes Auqusf 16, 2010 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to award and execute an agreement with the lowest responsible bidder for construction of Public Works Contract Number 10-19 for Project CP0914, F Street SE/4th Street SE Signal , Public Works Director powdy explained that the intersection will be parf of the detour.route during the closure of M Street SE for the M Street SE Grade Separation Project. The projecf will provide essential intersection control and is entirely funded by a Federal Highway Safety grant. V. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 6:34 p.m. APPROVED THE DAY OF SEPTEMBER 2010. Na c Backus, C ir Danielle Da_skam, City Clerk C'r,~l.~.~ Page 5