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HomeMy WebLinkAbout09-20-2010 ITEM V-C-1Y �h CITY OF y,. AGENDA BILL APPROVAL FORM WA 5 K I N G TO N Agenda Subject: Authorization to enter into a Consultant Services Date: September 14, 2010 Agreement with Soundview Consultants LLC Department: Planning and Attachments: Consultant Services Budget Impact: Development Agreement with Exhibit A — Scope of $0 — funded with EPA grant Work, Exhibit B — Schedule of Rates, funds and Exhibit C — Milestone Schedule Administrative Recommendation: City Council approve entering into a Consultant Services Agreement in the amount of $30,240 between the City of Auburn and Soundview Consultants LLC and authorize the Mayor to sign theagreement. Background Summary: The City of Auburn applied for a grant from the U.S. Environmental Protection Agency (EPA) on April 161 2009 to conduct a comprehensive assessment of active wetland mitigation sites within the City of Auburn. On October 1, 2009, the City was notified that the grant application was approved for a 75 percent cost share grant of up to $33,885 of federal funding for the wetland mitigation evaluation project. With Resolution 4536, the City Council approved acceptance of the EPA grant and authorized the Mayor to sign the grant agreement on October 5, 2009. The City used the Municipal Research and Service Center of Washington's roster to review qualifications, conduct interviews, and selected Soundview Consultants LLC as the technical wetland consultant for the project who will assist the City in developing a field methodology and conducting field assessments for the active mitigation sites within the City of Auburn. Federal funding from the EPA grant in the amount of $30,240 is proposed for this technical consultant work. Methodology development is scheduled for completion in the fall of 2010, and the field assessments and associated reporting are scheduled to be completed in the summer of 2011. Final completion of the project is scheduled for the end of 2011. Staff recommends that City Council approve entering into a Consultant Services Agreement in the amount of $30,240 between the City of Auburn and Soundview Consultants LLC and authorize the Mayor to sign the agreement which shall be in substantial conformity to the attached Consultant Services Agreement. L0920-1 A3.16.71 03.4.1.17 Reviewed by Council & Committees: Reviewed by Departments & Divisions: El Arts Commission COUNCIL COMMITTEES: El Building ❑ M&� ❑ Airport ® Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ® Planning & CD ❑ Fire ® Planning ❑ Park Board ❑ Public Works ® Legal ❑ Police ❑ Planning Comm. ❑ other ❑ Public Works ® Human Resources ❑ Information Services Action: Committee Approval: Council Approval: Referred to Tabled ®Yes ❑No ❑Yes []No Until _ Until Call for Public Hearing �1 1 l ! 1 1 Councilmember: Norman Staff: Snyder Meetino Date: September 20, 2010 Item Number: V.C.1 AUBURN .* MOPE THAN YOU IMAGINED CITY OF AUBURN AGREEMENT FOR CONSULTING SERVICES THIS AGREEMENT made and entered into on this day of , 200 , by and between the City of Auburn, a municipal corporation of the State of Washington, hereinafter referred to as "City" and, Soundview Consultants, LLC, hereinafter referred to as the "Consultant." WITNESSETH: WHEREAS, the City is engaged in or readying itself to be engaged in its project of assessment of recently completed public and private wetland and wetland buffer mitigation sites within the City and is in need of services of individuals, employees or fin -ns for work on said project; and, WHEREAS, the City desires to retain the Consultant to provide certain services in connection with the City's work on said project; and, WHEREAS, the Consultant is qualified and able to provide consulting services in connection with the City's needs for the above-described work/project, and is willing and agreeable to provide such services upon the terms and conditions herein contained. NOW, THEREFORE, the parties hereto agree as follows: 1. Scope of Services. The Consultant agrees to perform in a good and professional manner the tasks described on Exhibit "A" attached hereto and incorporated herein by this reference. (The tasks described on Exhibit "A" shall be individually referred to as a "task," and collectively referred to as the "services.") The Consultant shall perform the services as an independent contractor and shall not be deemed, by virtue of this Agreement and the performance thereof, to have entered into any partnership, joint venture, employment or other relationship with the City. 2. Additional Services. From time to time hereafter, the parties hereto may agree to the performance by the Consultant of additional services with respect to related work or projects. Any such agreement(s) shall be set forth in writing and shall be executed by the respective parties prior to the Consultant's performance of the services there under, except as may be provided to the contrary in Section 3 of this Agreement. Upon proper completion and execution of an addendum (agreement for additional services), such addendum shall be incorporated into this Agreement and shall have the same force and effect as if the terms of such addendum were a part of this Agreement as originally executed. The performance of services pursuant to an addendum shall be subject to the terms and conditions of this Agreement except where the addendum provides to the contrary, in which case the terms and conditions of any such addendum shall control. In all other respects, any addendum shall supplement and be construed in accordance with the terms and conditions of this Agreement. Page 1 of 8 3. Performance of Additional Services Prior to Execution of an Addendum. The parties hereby agree that situations may arise in which services other than those described on Exhibit "A" are desired by the City and the time period for the completion of such services makes the execution of addendum impractical prior to the commencement of the Consultant's performance of the requested services. The Consultant hereby agrees that it shall perform such services upon the oral request of an authorized representative of the City pending execution of an addendum, at a rate of compensation to be agreed to in connection therewith. The invoice procedure for any such additional services shall be as described in Section 7 of this Agreement. . Consultant's Responsibilities. a. The Consultant hereby represents and warrants that he has all necessary licenses and certifications to perform the services provided for herein, and is qualified to perform such services. b. Pursuant to Section 18 of the Lobbying Disclosure Act, the Consultant affirms that it is not a nonprofit organization described in Section 501(c)(4) of the Internal Revenue Code of 1986; or that it is a nonprofit organization described in Section 501(c)(4) of the Code but does not and will not engage in lobbying activities as defined in Section 3 of the Lobbying Disclosure Act. C. Consultant shall fully comply with Subpart C of 2 CFR Part 180 and 2 CRF Part 1532, entitled "Responsibilities of Participants Regarding Transactions (Doing Business with Other Persons)." Consultant is responsible for ensuring that any lower tier covered transaction as described in Subpart B of 2 CFR Part 180 and 2 CFR Part 15321, entitled "Covered Transactions," includes a term or condition requiring compliance with Subpart C. Consultant is responsible for further requiring the inclusion of a similar term or condition in any subsequent lower tier covered transactions. d. Prohibition Statement — Consultant and its employees may not engage in severe forms of trafficking in persons during the period of time that the award is in effect; procure a commercial sex act during the period of time that the award is in effect; or use forced labor in the performance of the award or subawards under the award. 5. City's Responsibilities. The City shall do the following in a timely manner so as not to delay the services of the Consultant: a. Designate in writing a person to act as the City's representative with respect to the services. The City's designee shall have complete authority to transmit instructions, receive information, interpret and define the City's policies and decisions with respect to the services. b. Furnish the Consultant with all information, criteria, objectives, schedules and standards for the project and the services provided for herein. C. Arrange for access to the property or facilities as required for the Consultant to perform the services provided for herein. d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and other documents prepared by the Consultant and render decisions regarding such documents in a timely manner to prevent delay of the services. Page 2 of 8 6. Acceptable Standards. The Consultant shall be responsible to provide, in connection with the services contemplated in this Agreement, work product and services of a quality and professional standard acceptable to the City. 7. Compensation. As compensation for the Consultant's performance of the services provided for herein, the City shall pay the Consultant the fees and costs specified on Exhibit "B" attached hereto and made a part hereof (or as specified in an addendum) up to a total contract amount of Thirty Thousand, Two Hundred and Forty and no/ loo Dollars. ($30,240.00). The maximum salary rate (excluding overhead) paid to the Consultant's or any subconsultants' shall be limited to the maximum daily rate for Level IV of the Executive Schedule (formerly GS -18), to be adjusted annually. This limit applies to consultation services of designated individuals with specialized skills who are paid at a daily or hourly rate. This rate does not include transportation and subsistence costs for travel performed (the recipient will pay these in accordance with their normal travel reimbursement practices). The Consultant shall submit to the City an invoice or statement of time spent on tasks included in the scope of work provided herein, and the City shall process the invoice or statement in the next billing/claim cycle following receipt of the invoice or statement, and shall remit payment to the Consultant thereafter in the normal course, subject to any conditions or provisions in this Agreement or addendum. 8. Time for Performance and Term of Agreement. The Consultant shall perform the services provided for herein in accordance with the direction and scheduling provided on Exhibit "C" attached hereto and incorporated herein by this reference, unless otherwise agreed to in writing by the parties. The Term of this Agreement shall commence on the date hereof, and shall terminate upon completion of the performance of the scope of work provided herein, according to the schedule provided on Exhibit "C" attached hereto but not later than December 31, 2011, unless otherwise agreed to in writing by the parties. 9. Ownership and Use of Documents. All documents, reports, memoranda, diagrams, sketches, plans, surveys, design calculations, working drawings and any other materials created or otherwise prepared by the Consultant as part of his performance of this Agreement (the "Work Products") shall be owned by and become the property of the City, and may be used by the City for any purpose beneficial to the City. 10. Records Inspection and Audit. All compensation payments shall be subject to the adjustments for any amounts found upon audit or otherwise to have been improperly invoiced, and all records and books of accounts pertaining to any work performed under this Agreement shall be subject to inspection and audit by the City for a period of up to three (3) years from the final payment for work performed under this Agreement. Page 3 of 8 11. Continuation of Performance. In the event that any dispute or conflict arises between the parties while this Contract is in effect, the Consultant agrees that, notwithstanding such dispute or conflict, the Consultant shall continue to make a good faith effort to cooperate and continue work toward successful completion of assigned duties and responsibilities. 12. Administration of Agreement. This Agreement shall be administered by Chris Andersen, Environmental Service Manager, on behalf of the Consultant, and by the Mayor of the City, or designee, on behalf of the City. Any written notices required by the terms of this Agreement shall be served on or mailed to the following addresses: Cityf Auburn ATTN: Chris Andersen Auburn City Hall 25 West Main Auburn, WA 98001-4998 (253) 931-3000 FAX (253) 931-3053 13. Notices. Cnn,<m1tnnt ATTN: Jeremy Downs Soundview Consultants, LLC 2907 Harborview Drive Gig Harbor, WA 98335 (253) 5.14-8952 FAX (253) 514-8954 .All notices or communications permitted or required to be given under this Agreement shall be in writing and shall be deemed to have been duly given if delivered in person or deposited in the United States mail, postage prepaid, for mailing by certified mail, return receipt requested, and addressed, if to a party of this Agreement, to the address for the party set forth above, or if to a person not a party to this Agreement, to the address designated by a party to this Agreement in the foregoing manner. Any party may change his, her or its address by giving notice in writing, stating his, her or its new address, to any other party, all pursuant to the procedure set forth in this section of the Agreement. 14. Insurance. The Consultant shall be responsible for maintaining, during the term of this Agreement and at its sole cost and expense, the types of insurance coverages and in the amounts described below. The Consultant shall furnish evidence, satisfactory to the City, of all such policies. During the term hereof, the Consultant shall take out and maintain in full force and effect the following insurance policies: a. Commercial General Liability insurance, insuring the City and the Consultant against loss or damages arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City, with minimum liability limits of $1,000,000.00 combined single limit for personal injury, death or property damage in any one occurrence. Page 4 of 8 b. Such workmen's compensation and other similar insurance as may be required by law. c. Professional liability insurance with minimum liability limits of $ 1,000,000. d. Automobile Liability insurance covering all owned, non --owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 15. Indemnification. The Consultant shall indemnify, defend and hold harmless the City and its officers, agents and employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, including attorney fees, by any reason of or arising out of the act or omission of the Consultant, its officers, agents, employees, or any of them relating to or arising out of the performance of this Agreement except for injuries and damages caused by the sole negligence of the City. If a final judgment is rendered against the City, its officers, agents, employees and/or any of them, or jointly against the City and the Consultant and their respective officers, agents and employees, or any of them, the Consultant shall satisfy the same to the extent that such judgment was due to the Consultant's negligent acts or omissions. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 16. Assignment. Neither party to this Agreement shall assign any right or obligation hereunder in whole or in part, without the prior written consent of the other party hereto. No assignment or transfer of any interest under this Agreement shall be deemed to release the assignor from any liability or obligation under this Agreement, or to cause any such liability or obligation to be reduced to a secondary liability or obligation. 17. Amendment, Modification or Waiver. No amendment, modification or waiver of any condition, provision or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound, or such party's or parties' duly authorized representative(s) and specifying with particularity the nature and extent of such amendment, modification or waiver. Any waiver by any party of any default of the other party shall not effect or impair any right arising from any subsequent default. Nothing herein shall limit the remedies or rights of the parties hereto under and pursuant to this Agreement. 18. Termination and Suspension. Page 5 of 8 Either party may terminate this Agreement upon written notice to the other party if the other party fails substantially to perform in accordance with the terms of this Agreement through no fault of the party terminating the Agreement. The City may terminate this Agreement upon not less than seven (7) days written notice to the Consultant if the services provided for herein are no longer needed from the Consultant. If this Agreement is terminated through no fault of the Consultant, the Consultant shall be compensated for services performed prior to termination in accordance with the rate of compensation provided in Exhibit "B" hereof. 19. Parties in Interest. This Agreement shall be binding upon, and the benefits and obligations provided for herein shall inure to and bind, the parties hereto and their respective successors and assigns, provided that this section shall not be deemed to permit any transfer or assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive benefit of the parties hereto and it does not create a contractual relationship with or exist for the benefit of any third party, including contractors, subcontractors and their sureties. 20. Costs to Prevailing Party. In the event of such litigation or other legal action, to enforce any rights, responsibilities or obligations under this Agreement, the prevailing parties shall be entitled to receive its reasonable costs and attorney's fees. 21. Applicable_ Law. This Agreement and the rights of the parties hereunder shall be governed by the interpreted in accordance with the laws of the State of Washington and venue for any action hereunder shall be in of the county in Washington State in which the property or project is located, and if not site specific, then in Ling County, Washington; provided, however, that it is agreed and understood that any applicable statute of limitation shall commence no later than the substantial completion by the Consultant of the services. 22. Ca tions, Headings and Titles. All captions, headings or titles in the paragraphs or sections of this Agreement are inserted for convenience of reference only and shall not constitute a part of this Agreement or act as a limitation of the scope of the particular paragraph or sections to which they apply. As used herein, where appropriate, the singular shall include the plural and vice versa and masculine, feminine and neuter expressions shall be interchangeable. Interpretation or construction of this Agreement shall not be affected by any determination as to who is the drafter of this Agreement, this Agreement having been drafted by mutual agreement of the parties. 23. Severable Provisions. Each provision of this Agreement is intended to be severable. If any provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of. this Agreement. Page 6of8 24. Entire Agreement. This Agreement contains the entire understanding of the parties hereto in respect to the transactions contemplated hereby and supersedes all prior agreements and understandings between the parties with respect to such subject matter. 25. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be one and the same Agreement and shall become effective when one or more counterparts have been signed by each of the parties and delivered to the other party. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed effective the day and year first set forth above. CITY of AUBURN CONSULTANT Peter B. Lewis, Mayor Name: Title: Attest: Danielle E. Daskam City Clerk Approved as to form: Daniel B. Heid, City Attorney Page 7of8 Corporate STATE OF WASHINGTON ) ss. COUNTY OF ) ON THIS day of 1200 , before me, personally appeared and , to me known to be the and of the Contractor, the party(les) who executed - the corporation/company that executed the within and foregoing instrument, and acknowledged said instrument to be his/her/their the free and voluntary act and deed of said corporation/company, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument. GIVEN under my hand and official seal this day of NOTARY PUBLIC in Washington, residing at _ My Commission Expires: Zoo and for the State of EXHIBIT A SCOPE OF WORK Auburn Wetland Mitigation Assessment The City of Auburn seeks a qualified consultant to conduct an assessment of recently completed public and private wetland and wetland buffer mitigation sites within the City. Approximately 30 to 40 sites will be evaluated. This project is funded by a Regional Wetlands Program Development Grant from the Environmental Protection Agency. The consultant will work with the City on the development of the field methodology and QA/QC Protocol with input from the Environmental Protection Agency (EPA), U.S. Army Corps (Corps), and the Washington Department of Ecology (Ecology). Field data collection will be conducted at selected sites Fall/Winter 2010 and all sites in Spring/Summer 2011. Following the completion of the field data collection, analysis and summary report, the consultant will assist the City in the preparation of a guide highlighting best management practices and performance standards for wetland mitigation in the Green River Valley. This draft scope of work has been prepared to assist the consultant with preparation of a contractual scope of work that is consistent with the city of Auburn's objectives for the project and is aligned with the activities and deliverables described in the above referenced grant. Please note that Consultant's time and cost in responding to the City's request for proposals and negotiating with the City of Auburn on the provision of services is not to be covered by the contractual scope of work and will not be compensated by the City. Overall Assumptions: ■ consultant will assign one (1) qualified Project Lead that will remain Project Lead for the duration of the project. ■ Project Lead will have the experience and qualifications necessary to complete the work. ■ City has a maximum budget amount of $30,240 for the project that will not be extended or exceeded. This budget is inclusive of all costs and fees for the project (e.g. travel, hourly rates). ■ It is anticipated that the selected consultant will not need to hire any sub -consultants. In the event that sub -consultants) are needed, prior City authorization is required. ■ Project will include one (1) kickoff meeting between the consultant and City staff. ■ Project will include participation in one (1) or two (2) coordination meeting(s) with federal (EPA and Corps) and State (Ecology) agencies to review and compare existing field methodology tools for evaluating wetland mitigation sites and review the project methodology once selected. Consultant work under the project is anticipated to run from September 2010 through October 2011. ■ consultant will communicate regularly with city staff by telephone and electronic mail. Task 1. Establishment of Field Methodology & QA/QC Protocol Consultant will work with the City to develop a field methodology for conducting the wetland mitigation assessments. Assessments will be designed to objectively review the general condition, functions, and values of the wetland mitigation sites. Consultant should be familiar with research methods and existing tools used for similar wetland assessment studies and be prepared to make recommendations to the City on methodology. This task will include participation in one (1) or two (2) coordination meeting(s) with federal (EPA and Corps) and State (Ecology) agencies to review and compare existing field methodology tools for evaluating wetland mitigation sites and review the project methodology once selected. Field assessment will include quantitative and qualitative measurements, including but not limited to adequate cover of wetland plants, viability of plant species, presence of invasive species, hydrologic conditions, and overall health of the site. The selected methodology may incorporate the use of existing tools such as rapid assessment methodologies or the Washington State Wetlands Rating System for Western Washington to evaluate mitigated wetlands in addition to collecting data on additional parameters as necessary. The consultant will also work with the City to develop a QA/QC plan for the project. As a condition of the project's EPA grant funding, the project must develop and, upon EPA Grant Officer approval, implement a quality assurance document that meets the requirements of 40 CFR 31.45. The QA/QC Plan will be used to document planning results for data collection and analysis, and to provide a project -specific "blueprint" for obtaining the type and quality of data needed to meet the project's objectives for the evaluation of the selected wetland mitigation sites. Additional guidance on this requirement is available at the following address on the EPA website: http://www.epa-.gov/ogd/grants/assurance.htm Assumptions: Wetland assessment work will be designed to be conducted in the field through observations and analysis (no lab analysis will be required). Full wetland delineations will not generally be required; however, field work will involve soil, hydrology, and vegetation sampling. Consultant should have the skills and training needed for conducting wetland delineation work. ■ QA/QC plan will be incorporated as an appendix to the field assessment methodology document. In addition to meeting the requirements listed above, the QA/QC plan will specifically address the following items from the project's grant funding agreement:: Data compilation and submittal to be performed in a manner that complies with EPA's STQRET database and the Washington Department of Ecology's EIM database. Measures to be employed during field assessment to ensure that invasive species are not transferred from one site to another. K ■ City will consolidate review comments (from City staff and the EPA) on draft field assessment methodology and draft QA/QC plan and return one (1) set of review comments for each document to the consultant to address in a final version of the document(s). Deliverables: ■ One (1) kick-off meeting between consultant and City staff. ■ Participation in one (1) to two (2) coordination meeting(s) with federal (EPA and Corps) and State (Ecology) agencies to review and compare existing field methodology tools for evaluating wetland mitigation sites and review the project methodology once selected. ■ Draft project field methodology document. ■ Final project field methodology document addressing review comments. ■ Draft QA/QC plan. ■ Final QA/QC.plan incorporating addressing review comments. Task 2. Wetland Mitigation Field Assessments Consultant will conduct field assessments for approximately 30 to 40 wetland mitigation sites using the field methodology selected under Task 1. Each site will be visited a minimum of one (1) time and a maximum of two (2) times. Site visits will take place between September 2010 and June 2011 with most of the data collection occurring during the growing season. Prior to conducting the field assessments, the consultant will review the wetland mitigation files for background information (e.g. approved mitigation plans, as -built conditions report, mitigation monitoring reports). Selected field methodology will be applied consistently across the mitigation sites recognizing that each site may vary in terms of mitigation goals, objectives, and performance standards. Assumptions: ■ City will provide consultant with an electronic set of files for the wetland mitigation sites (available via FTP site or on a CD -FROM). Deliverables: ■ Field assessment visits to approximately 30 to 40 wetland mitigation sites (1 or 2 visits per site). Task 3. Field Assessment Summary and Analysis Report Following the completion of the field assessments, the consultant will work with the City to compare the assessment data to the City's wetland mitigation files to determine the relative success of each wetland mitigation site in achieving the stated objectives for the site, and 3 where possible, to correlate performance on the site with the use (or non-use) of specific BMPs and performance measures during design, construction, and monitoring of the site. Analysis may include reviewing mitigation goals, performance standards, monitoring reports, maintenance activities, contingency measures, or other significant factors that contributed to a project's success. Project will involve coordination with the city to contact consultants involved in implementing the mitigation projects as necessary (e.g. where questions remain following the field assessment work and file review). Assumptions: ■ city and consultant will agree on a format for the analysis and reporting based on the data collected from the field assessments. ■ Summary report to (at a minimum) address/include the following: - Purpose of the Study - Study Design/Methods Used - Questions identified during methodology development Data sheets and summary of findings (data sheets may be included as an appendix to the report) Address questions identified during methodology development - Analysis of the findings addressing the degree to which site objectives were met and the relationship of site performance to specific BMPs and performance measures used/not- used Deliverables: Draft summary report documenting field assessment data and analyzing relative success of wetland mitigation projects. ■ Final summary report addressing city review comments. Task 4. Guide for Successful Wetland Mitigation in the Green River Valley The City of Auburn will lead the development of a technical assistance publication entitled "Guide for successful Wetland Mitigation in the Green River Valley" drawing on findings from the field level assessments and consultant summary report. consultant will review and edit the draft Guide based on information gathered and observations from the field assessments. Assumptions: City of Auburn will be the primary author of the Guide for Successful Wetland Mitigation in the Green River Valley. 4 Deliverables: ■ One (1) round of review and comments on City's draft Guide for Successful Wetland Mitigation in the Green River Valley. Task 5. Project Management Consultant shall coordinate with City's project manager regularly to ensure that the project is on track. Assumptions ■ Consultant will work with the city at the beginning of the project to develop a milestone schedule for the consultant deliverables that aligns with the City's EPA Grant Milestone Schedule (Exhibit B). Preparation of monthly progress reports and invoices that document efforts expended to date and provide assessments of efforts upcoming within the next month, as well as identifying any upcoming issues or problems in accordance with city's contracting procedures. Assumes management of schedule to track changes in project, with a monthly schedule update assumed for budget purposes. Deliverables ■ Milestone schedule for consultant deliverables. ■ Monthly progress reports and invoices. 5 *T a FEE SCHEDULE Soundview Consultants LLC Charges: Charges for employees are determined by the hourly rates listed below for 2010 and 2011. If the City amends this contract in subsequent years, it is anticipated that the hourly rates in this Fee Schedule would be updated to reflect current rates at the time of the amendment(s). Charges for reimbursable expenses are specified below. Labor Rates Labor Categog Hourly Rate Environmental Planner $105.00 Senior Scientist $95.00 Project Manager $85.00 Staff Scientist $85.00 Staff Technician/CAD $75.00 Project Administration $65.00 Administration J$48.00 Expense Rates Expense Category BillingRate Mileage Current IRS rate Outside Photoco ies/Printing Cost Trans ortation by Public Carrier Cost Outside Services or cost Subconsultants Materials and Supplies Cost EXHIBIT C MILESTONE SCHEDULE City of Auburn EPA Grant Milestone Schedule Milestone Description Pro used Completion Date In-house database on active wetland 9/30/2010 mitigation projects Select contractor 8/31/2010 Agency Coordination Meeting_.9/30/2010 Methodology and QA/QC plan 10/31/2010 Agency Review and concurrence on 11/30/2010 Methodology Field Assessments (selected fall/winter site 8/30/2011 visits andspring/summer visits Summary Re ort 8/31/2011 Wetland Mitigation Guide 10/31/2011 Assess Performance Standards 10/31/2011 Internal Policy Guidance Document on 10/31/2011 Performance Standards Train city Staff on Use of Guidance 12/30/2011 Documents Present Findings of Projects at Regional 12/30/2011 Meetings