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HomeMy WebLinkAbout09-20-2010 ITEM III-D■ ■ .A i LJ A AA X i N v.j ■. v .* � MINUTES FINANCE COMMITTEE SEPTEMBER 7, 20'10 6:00 PM, CITY HALL ANNEX CONFERENCE ROOM 1 I. CALL TO ORDER Vice Chair Lynn Norman called the meeting to order 6:00 p.m. in Conference Room No. 1 located on the second floor of the City Hall Annex located at One East Main Street in Auburn. Vice Chair Norman and Member John Partridge were present. Chair Nancy Backus was excused. Present during the meeting were Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Finance Director Shelley Coleman, Financial Planning Manager Karen Jester, Planning and Development Director Kevin Snyder, Information Services Director Lorrie Rempher, Human Resources and Property/Risk Management Director Brenda Heineman, Employee Relations and Compensation Manager John Fletcher, and City Clerk Danielle Daskam. Wayne Osborne was also present. 11. CONSENT ITEMS A. Approval of Minutes 'I. Minutes of the August 16, 2010 Finance Committee meeting. Member Partridge moved and Vice Chair Norman seconded to approve the August 16, 2010 minutes. MOTION CARRIED UNANIMOUSLY. 2-0. B. Vouchers '1. Claims F4.9.5 Claims check numbers 397662 through 398183 in the amount of $2,804,337.02 and dated September 7, 2010. Page 1 Finance committee Minutes September 7, 2010 2. Payroll F4.9.2 Payroll check numbers 529645 through 529748 in the amount of $323,4'19.93 and electronic deposit transmissions in the amount of $1,'143,120.65 for a grand total of $1,466,540.58 for the pay period covering August 12, 2010 to August 31, 2010. Committee members reviewed the vouchers. Member Partridge moved and Vice Chair Norman seconded to approve the vouchers. MOTION CARRIED UNANIMOUSLY. 2-0. III. ORDINANCES AND RESOLUTIONS A. ordinances There was no ordinance for Committee review. B. Resolutions 'I. Resolution No. 4638 A3.17 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City clerk to execute a Parking Lot Lease Agreement between the City of Auburn and Auburn Regional Medical Center Director Heineman explained that the parking lot lease agreement with the Auburn Regional Medical Center is for 43 spaces in the Mel's lot. The monthly lease rate is $40.00 per space. The spaces will primarily be used for the hospital's valet parking. Many of the spaces at the Mel's parking lot are not currently utilized. Member Partridge moved and Vice Chair Norman seconded to approve and forward Resolution No. 4638 to the full Council. MOTION CARRIED UNANIMOUSLY. 2-0. 2. Resolution No. 4639 A3.4 Page 2 Finance Committee Minutes September 7, 2010 A Resolution of the City Council of the City of Auburn, Washington, expressing its collective position, opposing Initiatives 1100 and 1105 Initiative Measure No. 1100 concerns liquor (beer, wine and spirits) This measure would direct the liquor control board to close all state liquor stores; terminate contracts with private stores selling liquor; and authorize the state to issue licenses that allow spirits (hard liquor) to be sold, distributed, and imported by private parties. It would repeal uniform pricing and certain other requirements governing business operations for distributors and producers of beer and wine. Stores that held contracts to sell spirits could convert to liquor retailer licenses. Initiative Measure No. 1106 concerns liquor (beer, wine and spirits) This measure would direct the liquor control board to close all state liquor stores and to license qualified private parties as spirits (hard liquor) retailers or distributors. It would require licensees to pay the state a percentage of their first five years of gross spirits sales; repeal certain taxes on retail spirits sales; direct the board to recommend to the legislature a tax to be paid by spirits distributors; and revise other laws concerning spirits. Interested persons will be afforded an opportunity to express opposing views. City Attorney Heid explained that the Council is entitled to consider ballot measures in open public meetings provided consideration Is noticed and an opportunity is given to anyone in attendance to express an opposing view. City Attorney Heid stated that the resolution was considered earlier this evening by the Public Works Committee, which recommended the following revisions: 1} insert the word "approximately" in the last paragraph of page 1 before the amount $800,000; 2) the addition of a new paragraph that would state that if the initiatives were to pass increased access and availability of hard liquor beverages to minors may occur; and 3) remove the words "police and" from the last paragraph on page 1. Vice Chair Norman offered anyone in attendance to express an opposing view relating to Resolution No. 4030. No one in the audience requested to speak. Member Partridge moved and Vice Chair Norman seconded to approve and forward Resolution No. 4539 to the full Page 3 Finance Committee Minutes September T20110 Council with the revisions suggested by the Public Works Committee. MOTION CARRIED UNANIMOUSLY. 2-0. IV. DISCUSSION ITEMS A. ordinance No. 6327 03.10.11 An ordinance of the City Council of the City of Auburn, Washington, extending the effective period of ordinance No. 6263, which amended Chapter 18.56 of the Auburn City Code relating to temporary signs for six (6) months Planning and Development Director Snyder stated that the Planning and Community Development Committee previously reviewed Ordinance No. 6327 and recommended approval to the full Council. The ordinance will temporarily relax regulations pertaining to portable and temporary signs to help local businesses during the current economic conditions. Ordinance No. 5327 will extend the timeframe for the use of portable and temporary signs on private property and in the public right-of-way to March 15, 2011. Businesses that use the portable and temporary signs are required to complete a no -fee registration. B. 2011-2012 Preliminary Biennial Budget Finance Director Coleman presented the 2011-2012 Biennial Budgets for Mayor and Council; Human Resources, Court, Probation and Facilities; Finance; Legal; and Information Services. Director Coleman stated that a balanced budget is presented. The budget includes a $1.1 million transfer from the Cumulative g Reserve Fund to the General Fund in 2012. The Council's budget work session is scheduled for November 8, 2010. Budget hearings are scheduled on September 20 and November 15, 2010. Director Coleman presented a handout of the General Fund Budget by Department. Committee members briefly discussed interfund transfers for facilities, printing and mail services, and information services. Vice Chair Norman suggested mentioning the Auburn Environmental Park and the Council's representation at regional, Page 4 Finance committee Minutes September 7 2010 state and national levels in the 2011-2012 Objectives portion of the budget. Committee members briefly discussed the operating transfers for SCORE. V. ADJOURNMENT There being no further business to come before the committee, the meeting adjourned at 5:45 p.m. APPROVED THE DAY OF SEPTEMBER 2010. Nancy Backus, Chair Danielle Daskam, City clerk Page 5