HomeMy WebLinkAbout09-20-2010 ITEM III-D■ ■ .A i LJ A AA X i N v.j ■. v .* �
MINUTES
FINANCE COMMITTEE
SEPTEMBER 7, 20'10
6:00 PM, CITY HALL ANNEX
CONFERENCE ROOM 1
I. CALL TO ORDER
Vice Chair Lynn Norman called the meeting to order 6:00 p.m. in
Conference Room No. 1 located on the second floor of the City Hall
Annex located at One East Main Street in Auburn. Vice Chair Norman
and Member John Partridge were present. Chair Nancy Backus was
excused. Present during the meeting were Mayor Peter B. Lewis, City
Attorney Daniel B. Heid, Finance Director Shelley Coleman, Financial
Planning Manager Karen Jester, Planning and Development Director
Kevin Snyder, Information Services Director Lorrie Rempher, Human
Resources and Property/Risk Management Director Brenda Heineman,
Employee Relations and Compensation Manager John Fletcher, and City
Clerk Danielle Daskam. Wayne Osborne was also present.
11. CONSENT ITEMS
A. Approval of Minutes
'I. Minutes of the August 16, 2010 Finance Committee
meeting.
Member Partridge moved and Vice Chair Norman seconded
to approve the August 16, 2010 minutes.
MOTION CARRIED UNANIMOUSLY. 2-0.
B. Vouchers
'1. Claims
F4.9.5
Claims check numbers 397662 through 398183 in the
amount of $2,804,337.02 and dated September 7, 2010.
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Finance committee Minutes September 7, 2010
2. Payroll
F4.9.2
Payroll check numbers 529645 through 529748 in the
amount of $323,4'19.93 and electronic deposit transmissions
in the amount of $1,'143,120.65 for a grand total of
$1,466,540.58 for the pay period covering August 12, 2010
to August 31, 2010.
Committee members reviewed the vouchers.
Member Partridge moved and Vice Chair Norman seconded
to approve the vouchers.
MOTION CARRIED UNANIMOUSLY. 2-0.
III. ORDINANCES AND RESOLUTIONS
A. ordinances
There was no ordinance for Committee review.
B. Resolutions
'I. Resolution No. 4638
A3.17
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City clerk to execute
a Parking Lot Lease Agreement between the City of Auburn
and Auburn Regional Medical Center
Director Heineman explained that the parking lot lease
agreement with the Auburn Regional Medical Center is for
43 spaces in the Mel's lot. The monthly lease rate is $40.00
per space. The spaces will primarily be used for the
hospital's valet parking. Many of the spaces at the Mel's
parking lot are not currently utilized.
Member Partridge moved and Vice Chair Norman seconded
to approve and forward Resolution No. 4638 to the full
Council.
MOTION CARRIED UNANIMOUSLY. 2-0.
2. Resolution No. 4639
A3.4
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Finance Committee Minutes September 7, 2010
A Resolution of the City Council of the City of Auburn,
Washington, expressing its collective position, opposing
Initiatives 1100 and 1105
Initiative Measure No. 1100 concerns liquor (beer, wine and spirits)
This measure would direct the liquor control board to close all state liquor
stores; terminate contracts with private stores selling liquor; and authorize
the state to issue licenses that allow spirits (hard liquor) to be sold,
distributed, and imported by private parties. It would repeal uniform
pricing and certain other requirements governing business operations for
distributors and producers of beer and wine. Stores that held contracts to
sell spirits could convert to liquor retailer licenses.
Initiative Measure No. 1106 concerns liquor (beer, wine and spirits)
This measure would direct the liquor control board to close all state liquor
stores and to license qualified private parties as spirits (hard liquor)
retailers or distributors. It would require licensees to pay the state a
percentage of their first five years of gross spirits sales; repeal certain
taxes on retail spirits sales; direct the board to recommend to the
legislature a tax to be paid by spirits distributors; and revise other laws
concerning spirits.
Interested persons will be afforded an opportunity to express
opposing views.
City Attorney Heid explained that the Council is entitled to
consider ballot measures in open public meetings provided
consideration Is noticed and an opportunity is given to
anyone in attendance to express an opposing view.
City Attorney Heid stated that the resolution was considered
earlier this evening by the Public Works Committee, which
recommended the following revisions: 1} insert the word
"approximately" in the last paragraph of page 1 before the
amount $800,000; 2) the addition of a new paragraph that
would state that if the initiatives were to pass increased
access and availability of hard liquor beverages to minors
may occur; and 3) remove the words "police and" from the
last paragraph on page 1.
Vice Chair Norman offered anyone in attendance to express
an opposing view relating to Resolution No. 4030. No one in
the audience requested to speak.
Member Partridge moved and Vice Chair Norman seconded
to approve and forward Resolution No. 4539 to the full
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Finance Committee Minutes September T20110
Council with the revisions suggested by the Public Works
Committee.
MOTION CARRIED UNANIMOUSLY. 2-0.
IV. DISCUSSION ITEMS
A. ordinance No. 6327
03.10.11
An ordinance of the City Council of the City of Auburn,
Washington, extending the effective period of ordinance No. 6263,
which amended Chapter 18.56 of the Auburn City Code relating to
temporary signs for six (6) months
Planning and Development Director Snyder stated that the
Planning and Community Development Committee previously
reviewed Ordinance No. 6327 and recommended approval to the
full Council. The ordinance will temporarily relax regulations
pertaining to portable and temporary signs to help local businesses
during the current economic conditions. Ordinance No. 5327 will
extend the timeframe for the use of portable and temporary signs
on private property and in the public right-of-way to March 15,
2011. Businesses that use the portable and temporary signs are
required to complete a no -fee registration.
B. 2011-2012 Preliminary Biennial Budget
Finance Director Coleman presented the 2011-2012 Biennial
Budgets for Mayor and Council; Human Resources, Court,
Probation and Facilities; Finance; Legal; and Information Services.
Director Coleman stated that a balanced budget is presented. The
budget includes a $1.1 million transfer from the Cumulative
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Reserve Fund to the General Fund in 2012. The Council's budget
work session is scheduled for November 8, 2010. Budget hearings
are scheduled on September 20 and November 15, 2010.
Director Coleman presented a handout of the General Fund Budget
by Department.
Committee members briefly discussed interfund transfers for
facilities, printing and mail services, and information services.
Vice Chair Norman suggested mentioning the Auburn
Environmental Park and the Council's representation at regional,
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Finance committee Minutes September 7 2010
state and national levels in the 2011-2012 Objectives portion of the
budget.
Committee members briefly discussed the operating transfers for
SCORE.
V. ADJOURNMENT
There being no further business to come before the committee, the
meeting adjourned at 5:45 p.m.
APPROVED THE DAY OF SEPTEMBER 2010.
Nancy Backus, Chair Danielle Daskam, City clerk
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