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Home My WebLink About09-07-2010 C1TY OF FINANCE COMMITTEE * ' k WASHINGTON SEPTEMBER 7, 2010 6:00 PM, CITY HALL ANIVEX CONFERENCE ROOM 1 , IVIINUTES , I. CALL TO ORDER Vice Chair Lynn Norman called the meeting to order 6:00 p.m. in Conference Room No: 1 located on the second floor of the City Hall Annex located at One East Main Street in Aubum. Vice Chair Norman and Member John Partridge were present. Chair Nancy Backus was excused. Present during the meeting were Mayor Peter.B. Lewis, City Attorney Daniel B. Heid, Finance Director Shelley Coleman, Financial Planning Manager Karen Jester, Planning and Development Director Kevin Snyder, Information Services Director Lorrie Rempher, Human Resources and Property/Risk Management Director Brenda Heineman, Employee Relations and Compensation Manager John Fletcher, and City Clerk Danielle Daskam. Wayne Osborne was also present. II. CONSENT ITEMS A. Approval of Minutes 1. IlAinutes of the August 16, 2010 Finance Committee meeting. Member Parfridge moved and Vice. Chair Norman seconded to approve the August 16, 2010 minutes. MOTION CARRIED UNANIMOUSLY. 2-0. B. Vouchers 1. Claims F4.9.5 Claims check numbers 397662 through 398183 in the amount of $2,804,337.02 and dated September 7, 2010. . Page 1 Finance Committee Minutes - September 7. 2010 2. Payroll F4.9.2 Payroll check numbers 529645 through 529748 in the amount of $323,419.93 and electronic deposit transmissions in the. amount of $1,143,120.65 for a grand total of $1,466,540:58 for the pay period covering August 12, 2010 to August 31, 2010. Committee members reviewed the vouchers. Member Partridge moved and Vice Chair Norman seconded to approve the vouchers. MOTION CARRIED UNANIMOUSLY. 2-0. III. ORDIIVANCES AND RESOLUTIONS A. Ordinances There was no ordinance for Committee review. B. Resolutions 1. Resolution No. 4638 A3.17 - A Resolution of the City Council of the City of Aubum, Washington, authorizing the Mayor and City Clerk to execute , a Parking Lot Lease Agreement between the City of Aubum and Auburn Regional Medical Center Director Heineman explained that the parking lot lease agreement with the Auburn Regional Medical Center is for 43 spaces in the Mel's lot. The monthly lease rate is $40.00 per space. The spaces will primarily be used for the hospital's valet parking. Many of the spaces at the MePs. parking lot are not currently utilized. Member Pactridge moved and Vice Chair Norman seconded to approve and forward Resolution No. 4638 to the full Council. MOTION CARRIED UNANIMOUSLY. 2-0. 2. ResoBution No. 4639 A3.4 Page 2 Finance Committee Minutes Seatembec 7. 2010 A Resolution of the City Council of the City of Auburn, Washington; expressing its, collective position, opposing Initiatives 1100 and 1105 Initiative Measure No.1100 concerns liquor (beer, wine and spirits) This measure would direct the liquor control board to close all state liquor stores; terminate contracts with private storesselling liquor, and authorize . the state to issue licenses that allow spirits (hard liquor) to be sold, distributed, and imported by private parties. It would repeal uniform pricing and certain other requirements goveming business operations for distributors and producers of beer and wine. Stores that held contracts to sell spirits could convert to liquor retailer licenses. Initiative Measure No.1105 concerns liquor (beer, wine and spirits) This measure would direct the liquor control board to close all state liquor , stores and to license qualified private parties as spirits (hard liquor) retailers or distributors. It would require licensees to pay the state a percentage of theic first five years of gross spirits sales; repeal certain . taxes on retail spirits sales; direct the board to recommend to the " legislature 'a tax to be paid by spirits distributors; and revise other laws _ conceming spirits. , Interested persons will be afforded an opportunity to express opposing views. City Attomey. Heid explained that the Council is entitled #o consider ballot measures, in open public meetings provided consideration is noticed -and an. , opportunity is given to anyone in attendance to express an opposing view. City Attorney Heid stated that the resolution was considered earlier this evening by the Public Works Committee, which recommended the following revisions: 1) insert the word "approximately" in the last paragraph of page 1 before the amount $800,000; 2) the addition of a new paragraph that would state that if the initiatives were to pass increased access and.availability of hard liquor beverages to minors may occur, and 3) remove the words "police and° from the last paragraph on page 1. Vice Chair'Norman offered anyone `in attendance to express an opposing view relating to Resolution No. 4639: No one in the audience requested to speak. Member Partridge moved a.nd Vice Chair Norman seconded to approve and forward Resolution No. 4639 to the full Page 3 Finance Committee Minutes Seatember 7, 2010 Council with the revisions suggested by the Public Works Committee. MOTION CARRIED UNANIMOUSLY. 2-0. IV. DISCUSSION ITEMS - A. Ordinance No. 6327 03.10.11 An Ordinance of the Cify _Council of the City of Aubum, Washington,.extending the effective period of Ordinance No. 6263, which amended Chapter 18.56 of the Auburn City Code relafing to temporary signs for six (6) months -Planning and Development Director Snyder stafed that the Planning and Community Development Committee previously reviewed Ordinance No. 6327 and recommended approval to the full Council. The Ordinance will temporarily relax regulations pertaining to portable and femporary signsto help local businesses during the current economic conditions. Ordinance No. 6327 will extend *the timeframe for the use of portable and temporary signs on private property and in the public right-of-way to March 15, 2011. Businesses that use the portable and temporary signs are required to complete a no-fee regis_tration_. - B. 2011-2012 Preliminary Biennial Budget Finance Director Coleman presented the 20112012 Biennial Budgets for Mayor and Council; Human Resources, Court, - . Probation and Facilities; Finance; Legal; and Information Services. Director Coleman stated that a balanced budget is presented. The budget includes a$1.1 million transfer from the Cumulative Reserve Fund to the General Fund in 2012. The CounciPs budget worK session is scheduled for November 8, 2010. Budget hearings are scheduled on September 20 and November 15, 2010. Director Coleman presented a handout of the General Fund Budget by Department. Committee members briefly discussed interfund transfers for facilities, printing and mail services, and information services. Vice Chair Norman suggested mentioning the Auburn Environmental P-ark and the Council's representation af regional, Page 4 finance Committee Minutes Seateanber 7, 2010 state and national levels in the.2011-2012 Objectives portion of the budget. - Committee members briefly discussed the operating transfers for . SCORE. V. ADJOURNMENT There being no furthet ~business to come before the Committee, the meeting adjoumed at 6:45 p.m. APPROVED THE DAY OF SEPTEMBER 2010. ' Danielle Daskam, City Clerk Chaor hh lorVh¢h V Jee lJ'ILti r „ Page 5 ,