HomeMy WebLinkAboutITEM III-C
CITY OF AUBURN
CITY OF * PUBLIC WORKS COAAMITTEE
September 20, 2010
~
~
WASHINGTON oRaFrnniNUTEs
1. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located
on the second floor of Auburn City Hall, One East Main Street, Aubum, Washington. Committee
members present were: Chairman Rich Wagner, Vice-Chair Bill Peloza, and Member Virginia
Haugen. Also present during the meeting were: Public Works Director Dennis Dowdy, City
Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub,'Maintenance and
Operations Manager Randy Bailey, Traffic Engineer Pablo Para, Water Utility Engineer Cynthia
Lamothe, Pcoject Engineer Jacob Sweeting, Project Engineer Robert Lee, Director of Information
Services Lorrie Rempher, Finance Director Shelley Coleman, Water Quality Coordinator Chris
Thorn, Transportation Planner Joe Welsh, Transportation Planner/Grants Manager Chris Hankins,
System Analyst Chrissy Malave, Network Communications Engineer Colin Schmalz, Citizen Wayne.
Osborne, and Department Secretary Jennifer Rigsby.
IL CONSENT AGENDA
A. APPROVAL OF MINUTES
Vice-Chair Peloza stated the word "funds" needed to be inserted in the sentence, "SFBD were
- being reassigned° following the corrected acronym "SRFBD" (Salmon Recovery Funding
Board). '
It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee approve
the Public Works Committee.minutes for date, Sepfember7, 2010, as amended.
Motion carried 3=0.
B. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. CP0817, 2009 SEWER AND
~ STORM STATION REPLACEMENT - PHASE B, ELLING$ON SEWER STATION
Project Engineer Sweeting reported on the other finro phases of the project, indicating Phase A,
Dogwood Pump Station, is currently under construction and' Phase C, White' River 8torm Pump
Station, is approaching final design.
Member Haugen asked about the Dogwood Pump Station and that phase of the project's cost.
Assistanfi Director/City Engineer Selle stated that the Dogwood Pump Station is the
replacement of an existing pump station. Assistant City Engineer Gaub distributed a
photograph of the existing pump station and a map highlighting the current service area to the
Committee. Project Engineer Sweeting stated that`the exisfing pump sfation is approximately
30 years old. Project Engineer Sweeting answered questions asked by Member Haugen
regarding the design of the replacement pump station and the station's visual characteristics.
Assistant Director/City Engineer $elle explained that the sife is not like some of the newer
station sites that are on a separate piece of property that can be fenced in and screened. The
Dogwood Pump Station is an existing station located within the Right-of-Way.
Chairman Wagner asked if there are Design Standards that require landscaping for public
facilities such as the Dogwood Station. Assistant Director/City Engineer Selle answered that
there no such standards. Assistant.City Engineer Gaub said fhat because the station is in the
Page 1
Public Works Committee Minutes September 20, 2010
DRAFT MINl1TES
' Right-of-Way, the Engineering Design Standards would govem what is required, such as sight-
distance requirements verses ioning codes on a separafe property. Member Haugen asked if
anything could be installed near the station to improve its appearance. Project Engineer
Sweeting answered that there will be some landscaping, including some frees. Project
Engineer Sweeting explained how underground lines and structures influence what can be
planted near the site. Vice-Chair Peloza asked if a fence could be constructed to obscure the
view of the pump station. Project Engineer Sweeting said that a portion.would be:fenced off to
protect the emergency power supply. The fence will be black coated, slatted chain link:
Chairman Wagner asked how tall the fence is. Project Engineer Sweeting answered
approximately six-feet. The Committee discussed the fence around the generator at Les Gove
Park, behind the Senior Center. Member Haugen asked if fencing similar to that surrounding
the Tribal Cemetery could be used. Assistant Director/City Engineer Selle stated that type of
fencing is very expensive and difficult to repair or replace if damaged.
Project Engineer Sweeting answered questions asked by Member Haugen regarding the
Dogwood Pump Station Project budget of $1.3 million.
Chairman Wagner commented that Design Standards forpublic facilities should be reviewed
and that he, planned to discuss it with the Planning and Community Development Committee.
Project Engineer Sweeting reminded the Committee that staff is asking for permission to
advertise for bid on the Ellingson Sewer Pump Station at 41 St and A Streets and that the new
station will be located in a building and is not in the Right-of-Way, unlike the Dogwood station. .
Project Engineer Sweeting answered the Committee's questions regarding the budgets for
Phases A, B, and C of the 2009 Sewer and Storm Replacement Project. Sweeting stated that .
the Dogwood and. Ellingson Stations, Phases A and B, are being funding by the Sewer Fund:
The White River Station, Phase C, is funded from the Storm Fund.
It was, moved by Vice-Chair Peloza, seconded by Chairman Wagner, that the Committee
recommend Council grant permission to advertise for bids on Project CP0817, 2009 Sewer and
Storm Station Replacement - Phase B, Ellingson Sewer Station.
Chairman Wagner reminded Member Haugen that the motion was for permission to bid on the
Ellingson Station, not the Dogwood Station. Member Haugen stated that she was aware.
Motion carried 2-1. Member Haugen voted against the motion.
C. PERMISSION TO AWARD CONTRACT NO. 10-26 TO THE LOWEST RESPONSIBLE
BIDDER FOR PROJECT NO. CP1010, 2010 STORM REPLACEMENT AND REPAIR
PROJECT Project Engineer Cee stated that there was an agenda modification, which updated the agenda
bill and budget status sheet and reflected information tegarding the lowest responsible bidder.
Lee.stated that staff is asking for permission to award the contract to Reed Trucking and
Excavation lnc on their low bid of $126,407.90 wh;ich includes Washington State sales tax. The
low bid is approximately 24-25% below ttie Engineer's Estimate.
Project Engineer Lee reviewed the project vicinity map. The project scope includes cleaning
finro sform ponds at the Auburn Municipal Airport, the repair of damaged storm pipe at SE 31
Street and 125th Avenue SE, and cleaning the stormwater retention cells on Riverwalk Drive.
Page 2
Public Works Committee Minutes September 20, 2010
DRAFT MINUTES
Vice-Chair Peloza spoke about the vandalism of the wildlife repellant netting at the airport storm
ponds. Chairman Wagner asked where the cost of the netting was reflecfed on the budget.
status sheet: Project Engineec Lee answered that the netting cost is funded by the Storm Utility _
Fund. Assistant Director/City Engineer Selle stated that the cost is a maintenanceLoperational
cost. and not a capital cost so it is nof included in the project budget. Vice-Chair Peloza asked if .
;
insurance will cover the cost of the netting. Assistant Director/City Engineer Selle answered
that insurance claims are handled by Risk Management. Vice-Chair Peloza requested that.a
possible claim be reviewed.
Member Haugen asked for larger more detailed vicinity maps.
Project Engineer Lee answered questions asked by Vice-Chair Peloza regarding the
construction schedule. Assistant Director/City Engineer Selle said that the project should be
able to be completed in the Fall of 2010.
It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee
recommend Council award Contract No. 10-26 to Reed Trucking and Excavation Inc, for Project
No. CP1010, 2010 Storm Drainage Repair/Replacement.
Motion carried 3-0.
II1. ISSUES
There were no issues.
IV. DISCUSSION AND INFORMATION A. RESOLUTION N0. 4636 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
INTERLOCAL AGREEMENT BETWEEN THE CITIES OF AUBURN AND KENT FOR THE
ESTABLISHMENT AND USE OF FIBER OPTIC CABLE AND EQUIPMENT DOWN THE 277T"
STREET CORRIDOR
Director of Information Services Rempher stated that Resolution No. 4636 authorizes an
agreement between the City, the City of Kent, and Valley Gommunications and the parties are
going to work together to use the grant funds accepted by Resolution Na 4643. Director
Rempher distributed a map of the fiber network. The grant funds will be used to bring the fiber
network from Valley Communications Center to the ITS Phase II fiber and all the way to the
Auburn Justice Center. This will set the City up to have a dedicated connection to the Valley
Cities in the future.
Chairman Wagner asked if#he left over capaeity could be sold. Director Rempher stated that it
could not because the grant dictates that it be used by the Valley Cities for public safety
purposes. Rempher stated that the ultimate goal is to be able fo connect to various emergency
management centers directly. Rempher said that a large part of the system has already been
built out toward Snohomish County and now plans are being made to expand toward Thurston
County, in response to questions asked by Chairman Wagner.
Vice-Chair Peloza asked how many strands are in one bundle. Director Rempher answered
, that there are 288 strands per bundle and.it takes 3-4 strands to make a connection. Traffic
Engineer Para brought in a section of cable as a visual aide. Vice-Chair Peloza asked if all of
the cable would be underground, Nefwork Communications Engineer Schmalz answered that
most of the cable will be underground and a small portion will be aerial. Vice-Chair Peloza
asked if any of the underground cable would be located in the ditches along 277t' Sfreet.
Schmalz answered that the cable is approximately 36-inches underground. Vice-Chair Peloza
Page 3
Public Works Committee Minutes September 20, 2010
DRAFT MINUTES
stated that he is concemed the cable may be damaged while maintenance is being preformed
in the ditches. Assistant Director/City Engineer Selle stated that, like any other underground
facility, the cable would be placed in a location within the rigtit-of-way so it does not conflict with
any other utility, at an appropriate depth so that surface activity will not affect it.
Director of lnformation Services Rempher reviewed the updated interlocal agreement, which
was disfribufed as a modifcation to the, agenda, and the changes that were made with the
Committee. Director. Rempher pointed out that Valley Communications Center is responsible
for the maintenance of the fiber.
Director Rempher answered questions regarding the scope of the project asked by Member
Haugen.
The Committee discussed Council procedure for announcing resolutions at the Council
Meetings.
B. RESOLUTION NO. 4643 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT BETWEEN THE.CITY OF AUBURN AND THE U.S. DEPARTMENT OF
. JUSTICE ACCEPTING GRANT FUNDS FOR THE DEVELOPMENT OFTHE VALLEY CITIES
BROADBAND NETV1/bRK .
Resolution No. 4643 authorizes acceptance of the grant funds referenced in the interlocal
agreement esfablished by Resolution No. 4636.
G. PROJECT NO. C524A, SCADA SYSTEMS IMPROVEMENTS UPDATE
Project Engineer Lee distributed SCADA System Comparison, SCADA System Improvements
Overview, and SCADA Maintenance Benefits handoufs fo the Committee.
Project Engineer Lee provided a brief review of the project. The SCADA System is the
Supervisory Controf and Data Acquisition (SCADA) program that controls how the City monitors
and controls the utility sites. The SCADA System has three differenf components, 1) the
Remote Telemetry Unit (RTU) or the devices at the remote sites that measure water levels,
pressures in tanks, flows in pipes, etc. 2) communications or how the information is collected
and relayed from remote sites to the command center, and 3) the command center which is
located and the Maintenance and Operations building. Project Engineer Lee reviewed the
- visual schematic of the SCADA System with the Committee.
Chairman Wagner verified that the Committee would have additional discussions with staff
regarding the system prior to implementation: Lee stated that more accurate cost information
will be presented to the Committee for discussion at the next Public Works Committee Meeting
during the Utility Bonding Projects topic.
Chairman Wagner asked if the new system's equipment would fit into the square footage
available at the Maintenance and Operations office. Maintenance and Operations Manager
Bailey answered that the existing system is massive and the proposed new system will include
two servers and desktop computers, so it is significantly smaller.
Maintenance and Operations Manager Bailey answered questions regarding the RTU asked by
Member Haugen. Member Naugen asked if there would be trained staff available at any given
time in cases of emergency. Bailey explained the user security levels of the system and that,
there would be trained operators always available. Assistant Director/City Engineer Selle
discussed the standby emergency procedures.
Page 4
Public Works Committee Minutes September 20, 2010
DRAFT MINUTES
Chairman Wagner asked how much of the project budget has been spent on pre-design.
Project Engineer Lee answered that the contract is approximately $86,000.00. The Committee
and staff talked about the beneft of the Committee going to the Maintenance and Operations
building; to look at the existing system. Director powdy suggested a pre-meeting be held on
Octqber 4, 2010 at 2:30 p.m.-at the Maintenance and Operations building. Chairman Wagner
and Member Haugen agreed. Vice-Chair Peloza stated that he would prefer to review a
photograph.
Maintenance and Operations Manager Bailey reviewed the SCADA System Comparison
handout. Bailey discussed the difference between the current system and the proposed system
in regards to the overall system, operator safety, system maintenance, and system '
communications.
Chairman Wagner asked if the operafor in trouble alarms would be available only at the
Maintenance and Operations building or at every utility facility. Maintenance and Operations
Manager Bailey answered the alarms would be at every facility allowing operators to notify other staff when they are in trouble.
Maintenance and Operations Manager Bailey spoke about the current system being proprietary,
the property of one vendor and the proposed new system being owned by the City and being
able to be supported by multiple vendors. Chairman Wagner asked how much experience is
required to troubleshoot and work with the proposed system's software. Bailey answered that
the City's operators, following completion of a training program, would be able to complete
approximately 90% of the maintenance on the system. A vendor may need to be contacted in
complex cases. Project Engineer Lee answered questions asked by Member Haugen -
regarding the number of vendors available to work on the new system and cost savings.
Maintenance and Opecations Manager Bailey responded to questions asked by Member
Haugen regarding the ability to expand the proposed new system and the dedicated telephone
lines that are used in the current system. Bailey explained that the leased phone lines cost
approximately $60,000.00 per year while the proposed redundant radio network would incur no
annual cost. Assistant Director/City Engineer Selle spoke about the reliability of the proposed
radio network versus the current telephone lines.
Maintenance and Operations Manager Bailey briefed the Committee on the upgrades
maintenance benefits, primarily operator safety, efficiency, and reliability, with a high priority on
safety.
Vice-Chair Peloza asked about the security of the utility facilities. Assistant DirectoNCity
Engineer Selle answered that the new SCADA system would provide the City with a lot more
capability for addressing security.
Project Engineer Lee discussed the project schedule. Lee said, assuming funding is not an
issue construcfibn would begin in 2010. The master control unit and initial sites would be
brought online in 2011. Following this implementation and trouble shooting, a number of sites
would be brought on line in 2011 and the project would be complete in 2012, bringing the
remaining sites online.
Projecf Engineer Lee discussed the order that sites would be brought online in response to
questions asked by Chairman Wagner. Assistant Director/City Engineer Selle stated that the order of implementation would not be determined until the project is further along in the design
phase. Chairman Wagner asked if construction were to begin in 2010, which site would be first.
Lee answered the frst consfruction site would be the Maintenance and Operations faeility, the
master control station.
Page 5
Public Works Committee Minutes September 20, 2010
DRAFT IIAI[VUTES
The Committee and staff continued discussion on the order which satellite facilities would be
brought online.
Lee and Bailey answered questions asked by Chairman Wagner about the radio modules used
in the radio network. Bailey described how the radio signals would be relayed from sifes to the
Maintenance and Operations facility: Viee-Chair Peloza asked what would be used as a power source for the radios. Maintenance
and Operations Manager Bailey answered that the powec source is 110, most of the utili#y
facilities have backup generators, and the system has computer backup batteries built in to the
radios.
The Cormmittee asked to discuss back up powerfor facilities at a future Public Works
Committee Meeting. Assistant Director/City Engineer 8elle and Maintenance and Operations
Manager Bailey answered questions regarding the size and cost of generators following
questions asked by Member Haugen.
D. TOILET REBATE PROGRAM
Water Qualify Coordinator Thom summarized the City's new Toilet Rebate Program forthe
Committee. Thom stated that the Water Utility is planning fo implement a rebated program to
encourage customers to replace their older, less efficient toilets with newer toilets. Doing so will
cut down on water consumption. The City identified the program in the Comprehensive 1Nater
Plan as one element that would comply with the requirements of the State of Washington VNater
Use Efficiency Rule: Thom said thaf the program was modeled after successful programs run
by water purveyors in the region.
Chairman Wagner asked if switching to low flow foilets will impact the sewersystem which
requires a certain amount of volume to operate. Wafer Quality Coordinator Thorn answered
that it would not have that much of an impact especially since areas, such as Lea Hill, have "
already been developed using low flow toilets.
Water Quality Coordinator Thom said that the rebated is based on availability of funds; in
response to a question asked by Chairman Wagner.
Thorn said information regarding the program would be available on the City's website along
with the rebate application.
Member Haugen spoke about the benefts using high efficiency foilets and encouraged more
publicity regarding the water consumption of older toilet versus the new toilets.
Water Quality Coordinator Thom answered questions asked by Chairman Wagner regarding
program eligibility and residents in mobile home parks, with indiyidual water meters.
Vice-Chair Peloza asked if the program was budgeted using the General Fund. Water Quality
Coordinator Thom answered that is it not. The program is funded though the Water Utility
Fund. Vice-Chair Peloza asked if there were grants available to fund the program. Water Utility
Engineer Lamothe said that staff hasbeen researching grant opporfunities.
Water Quality Coordinator Thom reviewed the materials that will be posted online regarding the
program.
Thorn answered questions asked by the Committee about the cost of purchasingthe low flow
toilets.
Page 6
Public Works Committee Minutes Seqtember 20, 2010
DRAFT MINUTES
The Committee and staff discussed the amount of the rebate and decided that $100 was
sufficient and if the demand for the rebate increased, the Committee could revisit the amount
and possibly make adjustments.
E. 8th STREET NE BUS STOP CONSOLIDATION
Transportation Planner Welsh explained that typically, King County Metro bus stops are spaced
1,000 feet apart and currently on 8t' Street NE the City has a pair of stops that are about 500
feet apart from nearby stops to the west and east. As staff was taking steps to improve safety
in the vicinity they analyzed the existing transit service and determined that there would be
operational and safety benefits to combining the stops along 8t' Street NE. Staff has contacted
King County Metro Transit, which supports eliminating the stops. Staff is proposing to request
that Metro remove the stops if supported by the Committee.
Chairman Wagner asked if the stops would be removed before the construction of the R Street
traffic signal. Transportation Planner Welsh confirmed that the stops would be removed prior to
signal construction. Assistant Director/City Engineer Selle said that staff will try to minimize #he
time gap between the stops being removed and construction of the signal, which includes a
pedesfrian crossing.
~The Committee supported staff's recommendation.
F. GRANT STATUS UPDATE
The Committee reviewed the updated Grant Status Report that was distributed by
Transportafion Planner/Grants Manager Hankins. Nankins explained that comments and
recommendafions discussed at #he previous Public Works Committee Meeting have been_
incorporated into the updated version. Potential funding partners are now identified in the
Potential and/or Secured Funding column. The City funding contcibution is now separate from
the other funding for projects and sources of funding are now clearly identified. The Committee
also requested the status sheet be prepared utilizing 'a larger font size.
Chaicman Wagner stated that since the format has now been updated; the Committee should
discuss the grant statuses in more detail at the next Public Works Committee Meeting.
Chairman Wagner asked that abbreviations be written out.
G. PAVEMENT PRESERVATION FUNDING
Assistant Directot/City Engineer Selle stated the goal of the review was to provide the
Committee with information regarding the street pavement preservation program that will help
the Committee to make decisions relating to the program.
Selle rep"orted that there are currently 97 miles of classified streets with a total estimated
pavement preservation cost of $65 million to bring them up to current standards. For local
streets, the estimated cost is $25 million for 114 miles. . The City uses a Pavement Condition
Index Rating (PCI) target of 70 for each streef, which is the low-end of the "Good" range.
Assistant Director/City Engineer Selle went overthe different types of pavement preservation ,
treatments.that are utilized depending on the condition of the existing pavement.
Currently, the City budgets $1.5 million annual revenue stream for each of the local and arterial
preservation programs: At the current funding level, it would take over, 20 years to achieve a 70
PCI rating forall local streets but at the current rate of the,arterial preservation program the City
will not be able to catch up to meet the need. Selle said that there are three areas of the
. Page 7
Public Works Committee Minutes September 20, 2010 DRAFT MI9VUTES
preservation program for discussion: 1) the revenue stream, 2) bonding, and 3) adjusting
pavement strategies and/or standards.
Assistant Director/City Engineer Selle summarized how the pavement conditions are measured
using the PCI and the typical treatments appropriate for each type of pavement condition. Selle
stated that within the PCI fair and poor rated sfreets there may be some altemative strategies
that the City may want to consider looking at to lower the projected costs of tradition mefhods.
Vice-Chair Peloza asked about the decision making process that assigns a good rating versus
a fair rating. -Assistant Director/Cify Engineer Selle answered that the ratings are based on a
visual inspection of.the street, the streets are categorized according to the types and amount of
surface failures present, a pavement management software program analyzes the data and the
streets are assigned a PCI rating.
Assistant Director/City Engineer Selle reviewed the map of remaining arterial/collecfor street
work that shows which streets staff is recommending for rebuild; overlay, and streets fhat have
had patching work already done and still need overlay with the Committee. Selle next reviewed
the map showing examples of the pavement preservation program with altemative treatment with the Committee. Selle pointed out that the altematiVe treafinents, such as greater use of .
chip seals, may be less cost effective and may not have the same design life as the current
recommended treatments.
The Committee and staff discussed the cost benefits of treating more streets with chip seal.
Assistant Director/City Engineer Selle said there are some roads that could be treated with chip
seal instead of an overlay butthe treatment does not last as long. Selle wenf over some of the
other alternative treatment options, such as patching without overlay and chip sealing over
patching. Selle responded to questions asked by Member Haugen regarding crack seal
treatments and double chip seal treatments.
Assistant Director/City Engineer Selle spoke about the cost effectiveness of the different
treatments and the life of the treatment. Chairman Wagner commented that he felt that within
the next five years, there would be a Street Maintenance Utility and a good strategy may be to
concentrate, on the five-year sfreet treatments in anticipation of the utility.
-Finance Director Goleman stated that the debt service period should not exceed the design life
of the improvements. The Committee and staff discussed the project life for high volume
streets versus low volume streets. Chairman Wagner recommended locating the low traffic
volume :streets that could be more effectively treated using chip seal, double chip seal; or
patching. Member Haugen agreed with Chairman Wagner. Vice-Chair Peloza asked if there
are year restrictions on issuing bonds. Coleman answered thaf there are not, but it is more
difficult to sell a 5-year bond.
Assistant Director/City Engineer Selle reviewed two bonding scenarios for the arterial/collector
pavement preservation program. The Committee,and staff discussed how the bonding
scenarios would affect the average PCI ratings. Selle spoke about other considerations, such
as the bonding schedule where tFiere is an 18-month period when the majority of funds would
need to be spent. Staff would need to make sure to allot enough time for design and
construction.
Chairman Wagner asked about the utilities impact. Assistant Director/City Engineer Selle
answered that the utility impacts have been identified for the Save Our Streets (SOS) Program,
but not yet the Arterial/Collection Pavement preservation Program. For the entire SOS
Program, to complete all of the streets indicated on the map; staff has estimated the cost for
the amount of work that would need to be done for the higher priority utilities. Over the life of
the program, the City would need $10 million for the water utility, $7.5 million for sewer; and
Page 8
Public Works Committee Minutes September 20, 2010
- DRAFT MINUTES
$4.6 million for Storm. Chairman Wagner asked how long the life of the program is. Selle
answered right nowfor the SOS Program, 28 years, at the current funding.
Assistant Director/City Engineer Selle answered questions asked by Chairman Wagner
regarding the affects of the patching treatment on utilities.
Assistant Director/City Engineer Selle said that if the City were to issue preservation bonds, .
staff would want to start in June or July 2011, which would give staff time to design the projects
and have a full construction season in 2012 to complete construction.
Assistant Director/City Engineer Selle spoke about how much money is needed to bring alf of
the streets up to a PCI rating of 70, following questions asked by Vice-Chair Peloza. Selle
stated the City would need one bond for$65 million for arterials and another for $25 million for
Iocal streets to complete all of the street work in one bond issuance, which is not realistic.
Vice-Chair Peloza asked what the bonding limit is. Finance Director Coleman answered that
with the current revenue streams a$10 million dollar bond would cost $1.2 million per year.
The Committee and staff discussed the pros and cons of issuing bonds and using the funds to
complete less costly pavement preservation treatments in ocder to treat more streets..
Finance Director Coleman addressed questions asked by the Committee regarding the City's
taxing authority on utilities, both Cify owned and privately owned.
The Committee requested staff gather more information regarding options for increasing the
reVenue streams for the preservation programs. The Committee agreed that more information
would be beneficial.
Chairrnan Wagner requested more information regarding the development of the street utility.
Assistant Director/City Engineer Selle asked if there was more information staff could provide
regarding bonding. Chairman Wagner asked if the bonds could be extended, possibly from 10
years to 20 years. Finance Director Coleman stated that extending the bond period would
reduce #he yearly payment however recommended against paying for a pavement treatment
that may last only 10 or 12 over the course of 20 years. The Committee agreed that they
should consider the 10-year bonds.
Assistant Director/City Engineer Selle verified that the Committee wanted staff to explore using
less expensive pavement preservation strategies but with shorter design lives to try to minimize
the City's overall financial obligation for the preservation program until potentially a street
maintenance utility could be implemented. The Committee agreed. Selle said that staff will
also begin working on identifying where utility work will also need to be done related to the
arterial program.
H. REQUESTS FOR REIMBURSABLE SERVICES FROM ALGONA/PACIFIC
Maintenance and Opsrations Manager Bailey reported that the City of Pacific has requested to
buy into the City's decant facility, allowing them to dump at the facility and the City of Aubum
would then charge them per ton. The City Algona was also interested in using the decant.
facility, as well as having the City of Aubum do some street sweeping for them. Bailey stated
that the agreements would not affect the budget.
Staff explained the decant process following questions asked by Member Haugen. Chairman Wagner asked if the City's facility had enough capacity. Maintenance and
Operations Manager Bailey responded thatthe City of Pacific would be dumping 300 tons a
Page 9
Public Works Committee Minutes September 20. 2010
DRAFT AAINUTES
year and Algona 150 tons per year and the City of Aubum wip need to shorten the amount of
decant time and dump one extra time per year to accommodate both Pacific and Algona. Both
Cities are also agreeing to work with Aubum in the future to either expand the current facility or
construct a second facility.
Assistant Director/City Engineer Selle addressed questions asked by Member Haugen
regarding the possibility of building a new site in the Lea Hill vicinity.
Chairman Wagner stated that he felt the agreements were well worth it.
Mayor l.ewis arrived and announced that at the King County F/ood Control Supervisors
Meeting it was decided to move forward on a proposition that would allow the flood control
district to still have its full levee authority in 2011 and continue projects.
Assistant DirectoNCity Engineer Selle discussed the current decant procedures.
Chairman Wagner asked if there will be an.interlocal agreement to take action on. Bailey
. stated that there are contracts for services and the amounts are so little that they fall under the
Mayor's authority. Algona's contracf would be approximately $12,000.00 per year and Pacific
approximately $21,000.00 per year. Selle said that the Mayor intends to execute the contracts and wanted to inform the Committee.
Maintenance and Operations Manager Bailey stated his support for a regional facility.
Chairman Wagner agreed.
1. CAPITAL PROJECT STATUS REPORT
Item 6-CP0819 - Mill Creek/Peaslev.Canvon Culvert Replacement: Chairman Wagner asked
a6out the projecYs sfatus. Assistant City Engineer Gaub stated that the culvert is in place.
Backfilling and roadwork is in progress this week. Gaub stated that the project is on scfiedule
and the road should.be open this coming weekend. .
Item 8- CP1014 - Commercial Buildinq Demolition: Vice-Chair Peloza_asked if the Liquidation '
building would be demolished.. Assistant City Engineer Gaub answered that since this is a
private building, she did not know. Director powdy stated that the contractor has made some
offers to the owners of the Liquidation building, but staff is not aware of the. owner's response.
Item 12 - CP0914 - F Street SE/41" Street SE SiQnal: Vice-Chair Peloza asked if the status of
the project had changed. Assistant City Engineer Gaub responded that there are no changes,
the pce-construction meeting has-been held and construction should start in October.
Item 25 - CP1006 - Lakeland Hills Reservoic 6: Chairman. Wagner encouraged staff to hold a
neighborhood meeting as soon as possible. Assistant City Engineer Gaub said that Project
Engineer Dunsdon has been working with the residential representative on setting up a meeting
when the design phase is a little further along. Currently, staff would not be able to tell
residents the dimensions or other constraints regarding the location of the reservoir.
Chairman Wagner spoke about the possibility of including mature trees in the landscape
design.
Vice-Chair Peloza recommended staff meet with the residential representative prior to the
neighborhood meeting to discuss design concerns. Gaub, answered that Project Engineer
Dunsdon has been in contact with the representative and. staff is aware of her concems.
Page 10 '
Public Works Committee Minutes September 20. 2010
DRAFT MINUTES
Member Haugen asked if the Committee should limit their involvement in the issue. Chairman
Wagner stated that the Committee sfill needs to communicafe with citizens, but the
neighborhood meeting should be conducted and attended by City staff.
Item 28..- CP0756 - Lea Hill Pump Station Decommissioninq: Assistant City Engineer Gaub'
stated that the second phase for the decommissioning will be moving forward for consfrucfion in -
2011 but in the interim there will be a small contract done to channelize some manholes in
order to bypass the Rainier Shadows Lift Station and take that into the Verdana Station when
that station is ready to be brought online.
Chairman Wagner requested further discussion on the project at one of the Public Works
Committee Meetings in October.
Item 32 - CP0916 - West Vallev- Hiqhwav: Assistant City Engineer Gaub reported that staff is
currently waiting for the Corps to provide jurisdictional determination on a ditch. If the Corps
takes jurisdiction of fhe ditch, it will affeet the design of the roadway. Gaub said the next step in
the design process is a Value Engineering Study, which is required under the TIB funding
process.
Item F- MS1003 -AirportStorm Waterlnventory[Survev` Vice-Chair Peloza asked if the
project should go through the Municipal Services Committee. Gaub answered that she will look
info this.
Item C- CP0922 - Gitv Hall Plaza Improvements: Chairman Wagner asked abouf the
additional stormwater technology that was requested by the.Committee. Assistant City
Engineer Gaub stated that the project is out for construction and the additional stormwater
` management was addressed by addendum to the contract prior to receiving bids. Staff will
bring the changes to the Committee#or discussion at a future meeting.
ADDITIONAL D/SCUSSION
' Director powdy spoke about the Street, Maintenance Utility sub-committee meeting and it is the
AWC's top priority this legislative session. The Committee will be updated on the progress,
V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was
adjourned at 6:21 p.m.
Approved this day of , 2010.
Rich Wagner Jennifer Rigsby
Chairman Public Works Department Secretary
Page 11
~