HomeMy WebLinkAboutITEM V-C-5
CIlY OF-. ~ *
r AGENDA BILL APPROVAL FORM
WASH[NGTON
Agenda Subject: Date:
Award Contract 10-28 Se tember 29, 2010
Department: Attachments: Budget Impact:
Parks Budget Stafus Sheet, Bid Tab $ 0
Summa and Vicin'i Ma
Administrative Recommendation:
City Council approve award of Contract 10-28, Project Number CP1001, Game Farm Park Lighting
Project, to Milne Electric Inc., on their low bid of $91,445.00 plus WA state sales tax of $8,687.28 for a
total contract price of $100,132.28.
BackgroundSummary:
The pu_rpose of the project is t_o install Musco Green Lighting on the two.Turf Soccer Fields located at
Aubum's Game Farm Park. These lights will allow for more fieldsto be utilized at night, take advantage
of energy efficient lighting systems, and get the City one step closer to systemizing the City's parks
' lighting.
The project is funded with by a Federal Energy Efficiency and Conseniation Block grant.
A project budget contingency of $0 remains in the 321 fund.
L1004-3
05.2 CF1001
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O
❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal 8erv. p Finance 0 Parks
~ Human Services 0 Planning & CD ❑ Fire ❑ Planning
Q Park Board pPublic Works ❑ Legal ❑ Police
❑ Planning Comm. ❑ Other 0 Public Works ❑ Human Resources
Action •
Committee Approval: ❑Yes ❑No
Council Approval: OYes ❑No Call forPublic Hearing
Referred to Until
Tabled Until
Councilmember: Norman Staff: Faber
Meetin Date: October 4, 2010 Item Number: V:C.5
A.V BURN * MORE THAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: CP1001 Project TIUe: Game Farm Park LI htin Pro ect,
Project Manager. Ryan L Yondrak
0 Project Initiation
Initiation Date: WA Q Permision to Advertise Date: September 29, 2010
Advertisement Date: September14, 2010 ~ ContractAward
Award Date: 0_ Change Order Approval .
0 Contract Final Aoeeptance
The "Future Years" column indicates the projected' amount to be requested in future budgets.
Funds Bud eted Funds Available
Funding Prior Years 2010 2011 Future Years Total
321 Fund - Federal Energy Efficiency and
ConservaGon Block Grant 242,100 242;100
Total 0 242,100 0 0 242,100
Estimated Cost Funds Needed
Acbvity Prior Years 2010 2011 ' Future Years. _ Total
"Design Engineering - City Costs 0 0
Project_ Material Procurement 127,300 127,300
Con"struction Contract Bid 100,132 100,132
AuthorizeG Contingency 14,668 14,668
'Construction Engineering - C' Costs 0 0
~ - Total 0 242.100 0 0 242,100
'In-house engineering costs will not impact the 321 Fund. The Engineering budget will be used for these costs.
321 Bua et status
Prior Years 2010 2011 Future Years Total
`102 Funds Budgeted O 0 (242,100 0 0 (242,100)
. 102 Funds Needed 0 242,100 0 0 242,100
'102 Fund Project Contin ency O 0 0. 0 0 0
102 Funds Requfred 0 0 0 0 0
in the Budget Status Sections indicates Money the City has available.
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H:iPROJ\CP1001-Gam,e Farm Park LightinglBudget\Ga.me Farm Park BudgetStatusSheet.xls 1 of 1
; BID TABULATION
BID TOTALS SUMMARY
Project Name: CP1001, Game Farm Park Lighting, Contract 10-28
Prepared by: City of Aubum
Bid Date: 9/28/10
ENGINEER'S ESTlMATE: $ 95,200.00 AVERAGE BASIC. BID AMOUNT: $ 113,33333
BASIC 81D SPREAD AMOUNT: $ 34,466.00 Basic BID Amount Spread $ Spread % _
LOW BIDDER: Milne Electric, Inc. $ 91,445.00 -$3,755.00 -3.94%
Second Bidder: Duchess Construction, Inc $ 122,644.00 $27,444.00 28.83%
Basic BID (Tax not Included) Totai BID (Tax Included)
Milne Electric,. Inc. $ 91,445.00 $ 100,132.28
High,Mountain Electric, Inc 125,911.00 $ 137,872:55
Duchess Construction, Inc $ 122;644.00 $ 134,295.18 ' L1004-3B
9/29/2010 (8:34 AM)
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L1004-3C