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Home My WebLink AboutITEM V-C-6 * * CITY OF * , AGf NDA BILL APPROVAL FORN9 WASHINGTON Agenda Subject: Date: October 4, 2010 Acceptance of Reid`Middleton's Supplement No. 5 for Construction Mana ement Department: Attachments: Budget Status $heet, Budget'Impact: $57,957 Finance . Bid Tab, and Contract: Administrative Recommendation: City- Council to a rove Su lement No. 5 to Construction Mana ement contract with Reid Middleton. Background Summary: Gity Cou.ncil to approVe Reid Middleton's Supplement No. 5 for construction management for the Aubum Municipal Airport Runway Electrical Improvements for a projected additional cost of $57,957. The Consultant willprovide the required professional services for construction managemenUadministratiqn services fgr ttie installation of a new runway edge lighting system per Reid Middleton design and :in conformance with Federal Aviation Administration (FAA) requirements. This work will be performed under an FAA Airport Improvement Program (AIP) grant. N 1004-2 04.4.9.2 Reviewed by Council 8 Committees: ' Reviewed by Departrnents & Dlyisions: 0 Arfs Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O Airport Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner z Municipal Serv. ~ Finance ~ Parks ❑ Human Senrices p Planning & CD ❑ Fire. ❑ Planning ❑ Farc Board 0 Public Works [I Legal ❑ Police ❑ Planning Comm. ❑ Other Pu61ic Works ❑ Human Resources _ Action: Committee ApprovaL E]Yes ❑No • Gouncil Approval: C]Yes ❑No Call for Public Hearing Referred to Until Tabled Until Councilmember: Peloza Staff: Coleman Meetin Date: : Octo6er 4, 2010 Ifem Number: V.C.6 Aj jBLMN. ~k MORE THAN YOU IMAGINED . ~.d•• . _ . . . . . . . February 16, 2010 File No. 232007.004 . Mr, Steve Burke e„k'„ce,.{ . City of Auburn Pra„;,rlj 25 West Main Street Aubum, WA 98001 Reference: (1) Agreement for Professiona.l Services, dated June 28, 2007 ' Auburn Iviunicipal Airport - Phase 1 Taxiway Alterations and Improvements (2) Supplement No. 1, Construction Management, dated . January 14, 2009 (3) Supplement No. 2, Runway Electrical improveinents, dated January 14, 2009 (4) Supplement No. 3, Additional Engineering - Out of Scope, dated - January 13, 2010 - pending 4) Supplement No. 4, Additional Construction Management Engineering- Out of Scope Items, dated February 2, 2010 - pending Subject: SupplementNo. 5, Construction Management - Runway Electrical Improvements Dear Mr. Burke: ' This letter represents our proposal for construction management engineering services related to the Auburn Municipal Airport - Runway Electrical Improvements project; and shall serve as a supplement to our referenced master agreement. The terms and conditions established by the master agreement are unchanged except as noted below. A. SCOPE OF SERVICES See Exhibit A, Scope of Services, for Construction Management - Runway , ElectricalImprovements. - Reid Middleton, Inc. 728134th Street SW Suite 200 Everett, WA 98204 Ph: 425 741-3800 Foz: 425 741-3900 Mr. Steve Burke City of Auburn February 16, 2010 File No. 232007.004 Page 2 B. COMPENSATION For services described in Exhibit A; Reid Middleton shall lie'paid on a"time- plus-expenses" basis using the rates indicated in the master agreement. We estirriate the fee for this portion of the services to be $57,957, and will not exceed without prior written approval. We request the budget for the project be increased $57,957 to reflect this revised scope of services. The amended total forthe agreement inclusive of all sugplements is increased from $610,457 to $668,414. We. appreciate the opportunity to submit this proposed supplemental agreement. If the terms are acceptable, please sign your acceptance below and refurn one executed copy to Reid Middleton. Sincerely, ACCEPTED: Reid Middleton, Inc. " City of Auburn Kurt M. Addicott, P.E. BY Director, Airports Title Date Attachments kab\h\doc\23\071004\c6ntracts\ CA Runway - Supp SU.TR-SUPP 5_Runway CA.doc\rdh ° • 1 1 1 ' 1 Exhibit A - Scope of Services . Auburn Municipal Airport , Engineering Services - Runway Edge Lighting System ConstrucNon Management A. PROJECT UNDERSTANDING The Consultant will provide the required professional services to provide construction managemendadministration services for the installation. of a new runway edge lighting system per Reid Middleton design and in conformance with Federal Aviation Administration (FAA) requirements. This work will be performed under an FAA Airport Improvement Program (AIP) grant. ~ , . B. SCOPE OF SERVICES CONSTRUCTION MANAGEMENT - to be provided on a time-plus-expense ' compensation basis at standazd billing rates to match the level of effortneeded on the project. The level of engineering effort required through the construclion phase will depend on factors that cannot be fully defzned at the outset of the project , including the final scope of construction work, the length.and intensity of the contractor's construction schedule, the quality and quantity of administrative submittals provided by the eontractor to the engineer, the quality of the construction work produced, field conditions encountered on the site, and weaxher conditions which can influence schedule and quality. It is assumed for the purpose of establishing an iriitial construction phase engineering budget that the project will be constructed in a single phase by one;prime contractor over a ' continuous period of an assumed 8 weeks beginning with the pre-construction conference. The Ievel of effort assumed for construction administration/coordination and field engineering in the initial budget is 108 hours. Actual construction phase engineering expendituies will be periodically compazed to the budget as construction progresses and reported to the City. The following outlines in greater detail the Construction Management tasks and products to be provided: 1. Provide"management assessments of the project's progress to insure that all basic tasks as reflected in this construction phase scope aze being . performed. _ Auburn Municipal Airport ' Scope of Services Runway Edge Lighting System - Conshuction Engineering Page 1 of 4 February 16, 2010 - ~ ~ ~ ~ co . ~ 2. Coordinate with the City and FAA. 3. Support the City (and prepare applicaxion materials for) application for FAA or other funding grants. . 4. Update DBE goal and prepare DBE goal analysis for submittal to the FAA. _ 5. Conduct pre-bid meeting. 6. Assist the City witli construction bid advertising and interpretation of project requirements during the bid period. 7. Prepare bidding addenda. 8. Assist the City with bid evaluation prior to award. 9. . Provide review.of all material submittal and shop drawings for conformance to project design during consfiruction. • , 10. Provide response to requests for interpretaxion or clarification of design intent and project requireinents duririg the construction period. 11. Provide technical assistance and recommendations to ttie City during construction: The construction budget for the project is estimated to be approximately $450,000, inclusive of taxes and contingencies, but exclusive of design ~ and projectmanagement fees, permit costs, testing, inspection, and other soft costs. The consultant will evaluate the feasibility of this budget, and keep the City apprised during each phase of the design. The consuttant will advise tlie City as to options.available for reducing construction costs to stay within the budget, if it appears likely that construction bid prices will exceed this budget. The projecf schedule is anticipated as follows: o Authorization ofthe Consultant Contract March 15, 2010 . AdverEisement for Construction Bid Mazch 15, 2010 . Bid Opening April 15, 2010 o Bid Award March 4, 2010 Aubucn Municipal Airport Scope of Services Runway Edge Lighting System - Consfrucrion Engineering Page 2 of 4 February 16, 2010 • Notice-to-Proceed with Construction • June l, 2010 _ • On-site construction June 1, 2010 - July 31, 2010 12. Assist the City in the construction contract award notification and contract execution pracedures. 13. Conduct Pre-Construction Conference. 14. Provide horizontal and vertical survey control per specifications. 15. Perform administrative tasks and provide coordination with the CiTy, FAA and Contractor necessary to allow for optimal construction progress . through the course of the project. 16. Provide resident project representative to monitor and document construction progress, confum conformance with schedules, plans and specifications, measure and document construction pay quantities, - document significant conversions or situations, and document input or visits by local authorities. , . . 17. Prepaze change orders if necessary. 18. Prepaze and submit weekly inspection reports to the FAA and City. 19. Prepare and confirm the contractor's monthly gayment requests. 20. Prepare and submit monthly FAA and Sta.te reimbursement requests. 21. Review construction payroll records as provided by the Contractor. 22. Conduct a final project inspection with City and airport personnel, the • FAA, and the consultant. 23. Prepare final closeout documents per FAA requirements. 24. Prepaze a's-constructed record drawings, (11" "x 17" and electronic pdf file) and the final Project Report with documentation from information furnished by the consulfant. 25. Provide record-drawing update of the ALP for submittal to the FAA reflecting changes made under the runway edge lighting system project. 26. Provide quality assurance testing, as necessary (sub-consultant). Auburn Municipa] Airport Scope of Services Runway Edge Lighting System - Construction Engineering Page 3 of 4 February 16, 2010 1 u ll i' 1 a C. ASSUMPTIONS 1. Specific permit applications with associated information to be provided are: • City pernuts not required e EnvironmentaT penmits not required. 2. The Engineer will establish and provide a horizontal baselirie and vertical benchmark prior to construction. All other construction surveying will be provided by the Contractor. 3. Hourly rates have been adjusted per the time period that the project wiIl be performed. Auburn Municipal Airport Scope of 5ervices Runway Edge Lighting System - Gonsfruction Engineering Page 4 of 4 February 16, 2010 . . ~ ~ ~ ~ • ~ Summary of' Estimated Fees PROJECT: Aubum Municipaf Alrport - Runway Edge Light(ng System CLIENT: Cily ot-Aubum JOB NUM9ER: 232007.004 DATE: 2115110 , " h:docX2310T004\conVadXca nirnva - su 5laubum en r fee - ca runwa .xls Sr. Proj Design Design Sr. Tech Proj Survey • • Principal Engineer Engineer Engineer Eng(neer . Writer PA Surveyor C[ew 2 TOTAL PROJEGT PROJECT TASK $57:90 $49.35 $42.65 $34.00 $26:25 _ $32:20 $27.00 $33.90 $55:00 HRS COST KA RH OB SV VC VF KB LF CONSTRUCTION MANAGEMENT . Based On 40 Working-Day Construction Schedule 1. ProjecCManagement 1 a 6 0 D 0 4 0 0 15 $619 2. Coordination:with City and FAA 0 2 4 4 0 0 0 0 U 10 $405 3. Grant Applicatlons 0 0 0 8 0 0 0 0 0 8 $272 4: QB.E Goal Update 0 0 0, 10 15 0 0 0 0 25 $734 5. Pre-Bid MeeGng,& Prep 0 0 6 10 0 0 0' 0 0 16 $596 6. Bidding AdvertisinglCoordinadoNQuesNons 0 0 2 8 0 0 0 0 0 10 $357 7. Addenda (Assume 1) 0 0 2 4 2 2 0 0 0 10 $338. 8. Bid Evaluatlon / Recommendation 0 2 2 4 0 4 0 0 0 12 $449 9. Revlew Materiat Submittals and Shop Drawings 0 0 0 6 0 0 0 0 0 6 $204 10. Respond to RFis 0 0 2 8 0 0 0 0 0 10 $357 11. Technicel Assistance/Recommendations to City 0 2 2 4 0 0 0 0 0 8 $320 12. Construction Award 8 CoMract.Execution Procedures 0 2 2 6 U 6 0 0 0 16 $581 13. Pre=Conshuction Conference 8 Prep 0 0 6 10 0 0 Q 0 0 16 $596 14. Provlde Horizontel & VerUpi Sunrey Control 0 0 0 0 0 0 0 4 8 12 $576 15: Construction AdministratioiUCoorcUnation 0 10 20 15 15 0 0 0 0 80 $2,250 • 18. Field EngineeBng.by ResWeM Engineer (6 hrs.Q 8 wks) 0 0. 8 42 0 0 0 0 0 48. $1,884 17. Prepare'Ghange Orders (Assumel) 0 0 2 4 2 0 • 0 0 0 8 $274 18: Priepare!Dafly & Weekiy.Reports 0 0 0 0 8 0 0 0 0-- 8 $210 19. Pay EsBmates (Assume 3) 0 0 0 .12 0 0 0 0 0 12 $408 20. FAA Reim6ursement Requests (Assume 3) 0 0 0 9, 0 0 0 0 0 9 $306 21. Payrolf Records Review (4 hrs @ 8 wks) 0 0 0 0 32 0 0 0 0 32 $840 22. Cordud Final Inspections 0 0 0 6 0, 0 0 0 0 6 $204 23. Project Ctoseout Documents 0 5 5 20 5 5 0 0 Q 40 $1,432 24. Record Drawings 0 0• 0 4 6 0 0 0 0 10 $294 25. Update ALP Drawing 0. 0 0 2 4 0 0 0 0 8 $173 28. QualityAssurance Testing - See Subconsultants 0 0 0 0 0 0 0 00 0 $0 SubtoWl - Oirect Salary Cost . 1 27 67 196 89 17 4 4 8 413 $14,479 TOTAL DIRECT SALARY COST 1 27 67 196 89 17 4 4 8 413 $14,479 . lrMlaUon Facto[ OA of,proJect expected atter July 1, 2010) 409/6 41k $232 Overhead Factor-Percentage of Direct Salary Cost 186,80% $27,047 Fixed Fee - PercerNage of Direct Salary Cost and Overhead' _ 15% 86,229 TOTAL,LABOR FEES , E47,987 Page 1 Summary of Estimated Fees PROJECT: Auburn Municipal Airport - RumNay Edge Lightlng System - CUENT: City of'Aubum~ :IOB NUMBEf2: 232007.004 DATE: 2H5H0 h;doc123%0710041conVactica rumNay - supp 5laubum engr fee - ca rurnvay.xis EXPENSES: Mileage (Round Trip to Airport) 11 Trips @ 90 Miles @ $0.650 $644 Mileage (Round Trip to FAA) 1 Trips @ 70 Miles @ $0.850 $46 Pdnting (Plans BSpecs) 20 Sets @ $50.000 $1,000 Processing Fee - Percentage of:Expenses 15% $150 Subtotal - Ecpenses $1,839 SUBCON9ULTANT3:' Electrical $7.071 Quality Assurance Lab Testing - None $0 Handting Fee - Percentage of Subconsuttants 15% $1,061 Subtotal - Subconsultants $8,132 Total Coostructibn Management $57,957 Page.2 . r Estimate for Engineering Services ELCON ASSOCIATES, INC. ENGINEERS - CONSULTANTS Project: Auburn Airport Runway Electtical Improvements Client. No: 5667 Elcon No: 5667-030:01 Phase: Construction Management Budgeted Labor By Category in Manhours Revision: 2J12/2010 . ENGINEERING SERVICES PrinapaU Project Senior Senior Jr. Eng./ Sr. Sec:/ Sr Pro' Mgr Manager Engineer Engineer Designer Desf ner CADD Account Clerical Total 1. Bid kickoff meeting 4 4 2. RFIs dunng bidding (3 @ 2hrs ea) 6 6 3. Cons#ruction kickoff meeUng 4 4 _ Reviewsubmittals (12 @:0.33 firs ea) 4 4 5. RFIs during construction (4 @,2 hrs' ea) 8 8 6. (2) Mtgs and inspections during construction 8 8 . 7. Final inspection (day and night) & punch list 10 10 8. As-built Dwgs 4 6 10 9. . ' 10. 12. 13. 14, 15. 16. 17. 18. 19. . . 20. 21. Total Labor Hours: 48 6 54 Elcon - Fee - CA Runway - Revised.xls Page 1 of 1 . Printed: 2/16/2010 - ~ ,