HomeMy WebLinkAboutITEM V-C-2
CITY OF_
AUBU~ AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Cancel Previous Award of Contract 10-11 Date: October 12, 2010
Department: Attachments: Budget Status Sheet Budget Impact:
Public Works and Vicinity Ma $ 0
Administrative Recommendation:
City Council authorize the cancellation of the previous award of Contract 10-11, Project No. C41 OA, 277th
Wetland Mitigation Monitoring (Annual) to R & R Fab & Crane on their low bid of $26,991.41 plus WA
state sales tax of $2,564.18 for a total contract rice of $29,555.59.
Background Summary:
The purpose of this project is to monitor and maintain the wetlands created under the S. 277th St.
Reconstruction Project, Project No. PR562, in order to meet permit requirements during the 10 year
monitoring period.
The City has been working with the Watershed Company to evaluate the performance of the wetlands
and to prepare construction and permit documents to address the deficiencies. The construction work
planned for 2010 included an herbicide treatment, replanting and installation of a temporary irrigation
system.
On August 16th, City Council awarded Contract 10-11 to R & R Fab & Crane. Subsequent to the award,
but before the Contract was executed by the City, it was determined that the majority of the site was too
inundated to allow for replanting. The site has experienced large fluctuations in the water levels during
the monitoring period, increasing the mortality rate of the wetland mitigation plantings. Contributing to the
current high water levels is a_ beaver dam located on Mill Creek downstream of the site. Due to the
current water levels and inability to plant the majority of the site, City staff is recommending the previous
award of Contract 10-11 be canceled.
The City plans to reassess our strategy for the site and then meet with the permitting regulatory agencies
to discuss the site's status, issues and proposed strategies.
A project budget contingency of $60,289 remains in the 102 (Arterial Street) Fund for this year. Additional
funds are anticipated to be required in future years to address the deficiencies of the wetland mitigation
site.
W1018-4
04.9.1 C41 OA
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O
❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD ❑ Fire ® Planning
❑ Park Board ®Public Works ❑ Legal ❑ Police
❑ Planning Comm. ❑ Other ® Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Wagner Staff: Dowd
Meeting Date: October 18, 2010 Item Number: V.C.2
AUBURN *MOPE THAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: C41 OA Title: South 277th Street - Wetland Mitigation Monitoring
Project Manager: Leah Dunsdon
O Project Initiation
Initiation Date: July 19. 2010 O Permision to Advertise Date: October 12, 2010
Advertisement Date: July 30, 2010 0 Cancel Previous Award of Contract
Award Date: August 16. 2010 Q Contract Final Acceptance
Q Monitoring Period
Funds Budgeted Funds Available
Funding Prior Years 2010 2011 2012 Future Years Total
102 Fund - Unrestricted 90,140 113,500 25,000 25,000 25,000 278,640
Total 90,140 113,500 25,000 25,000 25,000 278,640
Estimated Cost Funds Needed
Activity Prior Years 2010 2011 2012 Future Years Total
Design Engineering & Monitoring - City Costs 3,136 15,000 10,000 7,500 7,500 43,136
Design Eng. & Monitoring - Consultant Costs 54,258 25,000 10,000 7,500 7,500 104,258
Construction Estimate 32,746 35,000 15,000 15,000 97,746
,,n Stnjchon Contract Bid (CANCELED) 0 0
A-11horized Contingency (20%) (CANCELED) 0 0
Other - Water Meter Permit Fees 6,461 6,461
Construction Engineering - City Costs 0 4,000 5,000 5,000 5,000 19,000
Construction Engineering- Consultant Costs 0 2,750 1,500 1,500 1,500 7,250
Total 90,140 53,211 61,500 36,500 36,500 277,851
102 Arterial Street Budget Status
Prior Years 2010 2011 2012 Future Years Total
102 Funds Budgeted (90,140) (113,500) (25,000) (25,000) (25,000) (278,640)
102 Funds Needed 90,140 53,211 61,500 36,500 36,500 277,851
(102 Fund Project Contingency) 0 60,289 0 0 0 789
102 Funds Required 0 0 36,500 11,500 11,500 0
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CITY OF CITY OF AUBURN Figure 1
WI C410A, 277TH WETLAND MITIGATION
AD RT T~ ~T
LASHIINGGTTO~N MONITORING (ANNUAL) Vicinity Map
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