Loading...
HomeMy WebLinkAboutITEM VIII-B-1 f C I TY OF AUBURN AGENDA BILL APPROVAL FORM WASHINGTON Agenda Subject: Date: Resolution No. 4648 October 12, 2010 Department: Attachments: Budget Impact: Public Works Resolution No. 4648 and Exhibit "A" $ 0 Agreement Administrative Recommendation: City Council adopt Resolution No. 4648. Background Summary: Resolution No. 4648 authorizes the Mayor and City Clerk to execute an Emergency Water System Intertie Agreement between the City of Auburn and Tacoma Water. The City of Auburn and Tacoma Water are constructing an intertie with Tacoma's Pipeline #5 located on B Street NW. The intertie will operate as a long term permanent source of water for the City. The Emergency Intertie Agreement will allow the City to begin taking water as soon as the intertie is operational (estimated to be November 1, 2010). Auburn, Tacoma, and Cascade Water Alliance (CWA) Staff are working on developing a wholesale water agreement that incorporates the terms of an agreement between Auburn and CWA. Because of its complexity, exactly when the wholesale agreement will be complete is uncertain but Staff is estimating by mid 2011. The Emergency Intertie Agreement will act as bridge until the wholesale agreement is in place and will create an additional waster source to meet customer demands while critical maintenance is performed on existing wells and springs. W1018-5 04.11 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ® Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board ®Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ® Public Works ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing Referred to Until Tabled Until Councilmember: Wagner Staff: Dowd Meeting Date: October 18, 2010 Item Number: VIII.B.1 AUBURN* MORE THAN YOU IMAGINED RESOLUTION NO. 4648 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE AN EMERGENCY WATER SYSTEM INTERTIE AGREEMENT BETWEEN THE CITY OF AUBURN AND THE CITY OF TACOMA WHEREAS, pursuant to RCW 39.34, the Interlocal Cooperation Act, Auburn and Tacoma have legal authority to cooperate with other localities on the basis of mutual advantage and provision or services; and WHEREAS, the Cities wish to enter into an Emergency Water System Intertie Agreement in order to increase fire protection and emergency water supply reliability for their customers; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, HEREBY RESOLVES as follows: Section 1. That the Mayor and City Clerk are hereby authorized to execute an Emergency Water System Intertie Agreement with the City of Tacoma in substantially the same form as attached hereto as Exhibit "A," which is made a part hereof as though set forth in full herein. Section 2. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Resolution No. 4648 October 12, 2010 Page 1 of 2 Dated and Signed this day of , 2009. CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: Danielle E. Daskam, City Clerk APPROVED AS TO FORM: Daniel B. Heid, City Attorney Resolution No. 4648 October 12, 2010 Page 2 of 2 EMERGENCY INTERTIE AGREEMENT BETWEEN CITY OF TACOMA AND. CITY OF AUBURN This emergency intertie agreement ("Agreement") is made by and between the City of Tacoma, Department of Public Utilities, Water Division d/b/a Tacoma Water, a municipal corporation (hereafter "Tacoma"), and the City of Auburn, a municipal corporation (hereafter "Auburn"). Tacoma and Auburn collectively shall be referred to as the "Parties" or either Tacoma or Auburn may be referred to as "Party" when appropriate. A. RECITALS: WHEREAS, Auburn and Tacoma are responsible for operating and maintaining their public water systems in accordance with federal, state and local laws and regulations, and WHEREAS, the Parties recognize the responsibility of public water utilities to provide for the highest quality of water and reliability of service to their customers at reasonable cost, and WHEREAS, the Parties further recognize that water resources are finite and vulnerable, and the prudent use and management of these resources requires cooperation among water utilities, and WHEREAS, Auburn has requested that an intertie be established with Tacoma, to be available in case of emergency need, and Auburn does have water system facilities nearby that can be interconnected so as to be mutually beneficial to both utilities during periods of system emergency, and WHEREAS, the Parties recognize that Auburn intends to use this intertie for wholesale service in the future, NOW THEREFORE, it is agreed that Auburn and Tacoma may provide for interties of water mains and the terms and conditions contained herein shall apply. B. DEFINITIONS: The definition of certain terms, as used later in this Agreement, are as follows: INTERTIE: A physical connection between water mains of the two Parties to this Agreement, at specifically identified points, where water may be transferred from the supplies of one system to the transmission or distribution facilities of the other. SURPLUS PRODUCTION CAPACITY: Volumetric rate of available water supply, from the sources of the supplying water system, which can be transferred through an Exhibit A Resolution No. 4648 October 12, 2010 Page] of 4 intertie after all service requirements to the customers of the supplying system have been met. ISOLATION VALVE: A positive shut off valve which shall be installed at the point in each water system which is used to accept or deliver water through the intertie. Each connected system has sole responsibility for providing and operating their isolation valve. INTERTIE CAPACITY: The flow capacity for water to be delivered through an intertie as agreed upon by the Parties to this Agreement. Intertie facilities shall be designed so as to be capable of conveying no less than the agreed upon flow. EMERGENCY: Defined as resulting from a water shortage, a major water line break, fire demand, contamination of the water supply system, mechanical equipment failure, electrical equipment failure, or any other agreed upon emergency affecting the water supply system. C. CONDITIONS 1. GENERAL: The intertie described in exhibits A and B attached to this document shall be governed by the terms of this agreement. No future interties shall be permissible without a subsequent and separate written agreement between the Parties, which agreement may supplement this agreement. Neither Party shall be obligated to agree to or execute any such agreement or permit the other Party to construct additional connections. 2. PURPOSE: The intertie described in exhibits A and B attached to this document shall be utilized only in emergency situations unless converted by mutual Agreement to a regular wholesale service. Tacoma will first determine that surplus production capacity is available before providing water for an emergency situation. 3. CAPITAL COSTS: The cost of construction of the proposed intertie, to include all facilities and equipment necessary to deliver water, installation of the meter and vault and connection to Tacoma Water's Pipeline 5 (STA 765+05) at "B" Street NW shall be the responsibility of Auburn. As used in this paragraph, "cost of construction" shall include, but not be limited to, all actual costs of labor, materials, permitting, equipment, engineering, legal, publication, SEPA compliance, and any costs customarily incurred in such projects. The meter and vault will be designed, constructed and owned by Tacoma. Auburn has deposited $ 61,700.00 with Tacoma to cover the estimated costs. If Tacoma determines that the initial deposit is not sufficient to pay for all costs of construction, Auburn shall deposit such additional amounts with Tacoma as Tacoma requires to complete design and construction of the project. If the cost of construction is less than the deposit, Tacoma shall refund the remaining balance. 4. MAINTENANCE COSTS: Each utility shall be responsible for operating and maintaining their facilities including isolation and flow control valves as applicable (see Exhibit A). Vault and meter maintenance costs shall be the responsibility of Tacoma. Exhibit A Resolution No. 4648 October 12, 2010 Page 2 of 4 Should Tacoma ever need Auburn to relocate their infrastructure to accommodate a Tacoma Water project, Auburn will do so at their own cost. 5. OPERATING PROTOCOL: The Party requesting water shall submit a written request to the supplying Party and the supplying Party must give written permission prior to the transference of any water to the requesting Party. Should a situation arise necessitating the supply of water immediately a verbal request shall initially be sufficient followed by a written request. Verbal authorization, however, must be obtained from the supplying Party before obtaining any water. Each Party shall designate, in writing, a person or persons who have authority to evaluate such a verbal request and determine whether such a request should be granted. 6. NOTICE: All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed given if personally delivered or mailed, certified mail, return receipt requested, or sent by overnight carrier to the following addresses: If to Tacoma: If to City of Auburn: Ms. Linda McCrea Mr. Dan Repp Water Superintendent Utilities Engineer PO Box 11007 1 East Main Street Tacoma, WA 98411 Auburn, WA 98001 Phone: (253) 502-8245 Phone: (253) 804-5062 Fax: (253) 502-8694 Fax: (253) 931-3053 7. COMMODITY COST: Tacoma will supply Auburn with water at the wholesale water service rate as identified in TMC Section 12.10.400, City of Tacoma Water Rates and Regulations. Invoices will include a monthly ready to serve charge based on meter size and consumption charges based on water used. Consumption charges will be at the constant use rate for the first 30 days of use. If use exceeds 30 days the Superintendent will have the discretion to reclassify the consumption charge to the summer season peaking rate. These water rates are periodically adjusted and shall be applicable as set forth in the rate schedule as adopted by the Public Utility Board and Tacoma City Council. 8. CONVERSION OF SERVICE: Establishment of an emergency intertie and providing emergency water shall not be considered a commitment of water availability for future retail or wholesale service. Conversion of an emergency intertie to retail or wholesale service will require an assessment of water availability, a decision to serve by the appropriate body, payment of a system development charge, and a commitment to comply with applicable rate and service policies. 9. INDEMNITY: Neither Party shall be liable for failure to deliver water to the other Party at any time. If water is provided, it shall be provided only from surplus production and/or storage capacity of the supplying utility as determined at the time of intertie operation. Each Party understands and acknowledges that the other Party makes no warranties or Exhibit A Resolution No. 4648 October 12, 2010 Page 3 of 4 assurances as to water availability, pressure or volume at any given time relating to the intertie. 10. TERMINATION OF SERVICE: Termination of this intertie agreement by either Party shall be preceded by not less than one (12) calendar months written notice to the other Party. Dated this day of , 2010. CITY OF TACOMA CITY OF AUBURN By: By: Linda McCrea, Water Superintendent Mayor Approved as to form and legality Approved as to form and legality By: By: Chief Assistant City AttorneyAttorney Exhibit A Resolution No. 4648 October 12, 2010 Page 4 of 4 EXHIBIT A EMERGENCY INTERTIE CONNECTION SPECIFICATIONS AUMM OW kc Atreuta+ r 1 t!&JRN PR UBURN My CON 0WROL i i~ aownav~ ~ ~ o vl~l n ' i Z) TA04 Z' W ACOYA FWW100W"TM ALW C ; ~ v 2 I ~ E G SITE PLAN Intertle Location Connection Meter Elevation Operating Pressure Flow Capacity (ft.) (psi) (gpm) Size Size Tacomo Auburn Tacoma Auburn To/From Utility Tacoma Water Pipeline 5 (STA 765+05) 12- 6' 44.21 45.24 309 80 2,200 At 'B' St. NW (Auburn. WA) EXHIBIT B GENERAL LOCATION MAP F a~ ~ I r x }t v { r I >k f a i ~ F• 3 r`I ....a - u . ' r 111 _ _ ~ . j !"t _ ill 1 T,tdtit ~ { ~ 1 k ~ ~A ii