HomeMy WebLinkAboutITEM VIII-B-1
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C I TY OF AUBURN AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Date:
Resolution No. 4648 October 12, 2010
Department: Attachments: Budget Impact:
Public Works Resolution No. 4648 and Exhibit "A" $ 0
Agreement
Administrative Recommendation:
City Council adopt Resolution No. 4648.
Background Summary:
Resolution No. 4648 authorizes the Mayor and City Clerk to execute an Emergency Water System Intertie
Agreement between the City of Auburn and Tacoma Water.
The City of Auburn and Tacoma Water are constructing an intertie with Tacoma's Pipeline #5 located on
B Street NW. The intertie will operate as a long term permanent source of water for the City. The
Emergency Intertie Agreement will allow the City to begin taking water as soon as the intertie is
operational (estimated to be November 1, 2010). Auburn, Tacoma, and Cascade Water Alliance (CWA)
Staff are working on developing a wholesale water agreement that incorporates the terms of an
agreement between Auburn and CWA. Because of its complexity, exactly when the wholesale
agreement will be complete is uncertain but Staff is estimating by mid 2011. The Emergency Intertie
Agreement will act as bridge until the wholesale agreement is in place and will create an additional waster
source to meet customer demands while critical maintenance is performed on existing wells and springs.
W1018-5
04.11
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O
❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv. ® Finance ❑ Parks
❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning
❑ Park Board ®Public Works ❑ Legal ❑ Police
❑ Planning Comm. ❑ Other ® Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Wagner Staff: Dowd
Meeting Date: October 18, 2010 Item Number: VIII.B.1
AUBURN* MORE THAN YOU IMAGINED
RESOLUTION NO. 4648
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR AND THE CITY CLERK TO EXECUTE
AN EMERGENCY WATER SYSTEM INTERTIE
AGREEMENT BETWEEN THE CITY OF AUBURN
AND THE CITY OF TACOMA
WHEREAS, pursuant to RCW 39.34, the Interlocal Cooperation Act,
Auburn and Tacoma have legal authority to cooperate with other localities on the
basis of mutual advantage and provision or services; and
WHEREAS, the Cities wish to enter into an Emergency Water System
Intertie Agreement in order to increase fire protection and emergency water
supply reliability for their customers;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
HEREBY RESOLVES as follows:
Section 1. That the Mayor and City Clerk are hereby authorized to
execute an Emergency Water System Intertie Agreement with the City of
Tacoma in substantially the same form as attached hereto as Exhibit "A," which
is made a part hereof as though set forth in full herein.
Section 2. That the Mayor is authorized to implement such
administrative procedures as may be necessary to carry out the directives of this
legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Resolution No. 4648
October 12, 2010
Page 1 of 2
Dated and Signed this day of , 2009.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B. Heid, City Attorney
Resolution No. 4648
October 12, 2010
Page 2 of 2
EMERGENCY INTERTIE AGREEMENT
BETWEEN
CITY OF TACOMA AND. CITY OF AUBURN
This emergency intertie agreement ("Agreement") is made by and between the City of Tacoma,
Department of Public Utilities, Water Division d/b/a Tacoma Water, a municipal corporation
(hereafter "Tacoma"), and the City of Auburn, a municipal corporation (hereafter "Auburn").
Tacoma and Auburn collectively shall be referred to as the "Parties" or either Tacoma or Auburn
may be referred to as "Party" when appropriate.
A. RECITALS:
WHEREAS, Auburn and Tacoma are responsible for operating and maintaining their
public water systems in accordance with federal, state and local laws and regulations, and
WHEREAS, the Parties recognize the responsibility of public water utilities to provide
for the highest quality of water and reliability of service to their customers at reasonable
cost, and
WHEREAS, the Parties further recognize that water resources are finite and vulnerable,
and the prudent use and management of these resources requires cooperation among
water utilities, and
WHEREAS, Auburn has requested that an intertie be established with Tacoma, to be
available in case of emergency need, and Auburn does have water system facilities
nearby that can be interconnected so as to be mutually beneficial to both utilities during
periods of system emergency, and
WHEREAS, the Parties recognize that Auburn intends to use this intertie for wholesale
service in the future,
NOW THEREFORE, it is agreed that Auburn and Tacoma may provide for interties of
water mains and the terms and conditions contained herein shall apply.
B. DEFINITIONS:
The definition of certain terms, as used later in this Agreement, are as follows:
INTERTIE: A physical connection between water mains of the two Parties to this
Agreement, at specifically identified points, where water may be transferred from the
supplies of one system to the transmission or distribution facilities of the other.
SURPLUS PRODUCTION CAPACITY: Volumetric rate of available water supply,
from the sources of the supplying water system, which can be transferred through an
Exhibit A
Resolution No. 4648
October 12, 2010
Page] of 4
intertie after all service requirements to the customers of the supplying system have been
met.
ISOLATION VALVE: A positive shut off valve which shall be installed at the point in
each water system which is used to accept or deliver water through the intertie. Each
connected system has sole responsibility for providing and operating their isolation valve.
INTERTIE CAPACITY: The flow capacity for water to be delivered through an
intertie as agreed upon by the Parties to this Agreement. Intertie facilities shall be
designed so as to be capable of conveying no less than the agreed upon flow.
EMERGENCY: Defined as resulting from a water shortage, a major water line break,
fire demand, contamination of the water supply system, mechanical equipment failure,
electrical equipment failure, or any other agreed upon emergency affecting the water
supply system.
C. CONDITIONS
1. GENERAL: The intertie described in exhibits A and B attached to this document shall
be governed by the terms of this agreement. No future interties shall be permissible
without a subsequent and separate written agreement between the Parties, which
agreement may supplement this agreement. Neither Party shall be obligated to agree to
or execute any such agreement or permit the other Party to construct additional
connections.
2. PURPOSE: The intertie described in exhibits A and B attached to this document shall be
utilized only in emergency situations unless converted by mutual Agreement to a regular
wholesale service. Tacoma will first determine that surplus production capacity is
available before providing water for an emergency situation.
3. CAPITAL COSTS: The cost of construction of the proposed intertie, to include all
facilities and equipment necessary to deliver water, installation of the meter and vault and
connection to Tacoma Water's Pipeline 5 (STA 765+05) at "B" Street NW shall be the
responsibility of Auburn. As used in this paragraph, "cost of construction" shall include,
but not be limited to, all actual costs of labor, materials, permitting, equipment,
engineering, legal, publication, SEPA compliance, and any costs customarily incurred in
such projects. The meter and vault will be designed, constructed and owned by Tacoma.
Auburn has deposited $ 61,700.00 with Tacoma to cover the estimated costs. If Tacoma
determines that the initial deposit is not sufficient to pay for all costs of construction,
Auburn shall deposit such additional amounts with Tacoma as Tacoma requires to
complete design and construction of the project. If the cost of construction is less than
the deposit, Tacoma shall refund the remaining balance.
4. MAINTENANCE COSTS: Each utility shall be responsible for operating and
maintaining their facilities including isolation and flow control valves as applicable (see
Exhibit A). Vault and meter maintenance costs shall be the responsibility of Tacoma.
Exhibit A
Resolution No. 4648
October 12, 2010
Page 2 of 4
Should Tacoma ever need Auburn to relocate their infrastructure to accommodate a
Tacoma Water project, Auburn will do so at their own cost.
5. OPERATING PROTOCOL: The Party requesting water shall submit a written request to
the supplying Party and the supplying Party must give written permission prior to the
transference of any water to the requesting Party. Should a situation arise necessitating
the supply of water immediately a verbal request shall initially be sufficient followed by a
written request. Verbal authorization, however, must be obtained from the supplying
Party before obtaining any water. Each Party shall designate, in writing, a person or
persons who have authority to evaluate such a verbal request and determine whether such
a request should be granted.
6. NOTICE: All notices, requests, demands and other communications hereunder shall be in
writing and shall be deemed given if personally delivered or mailed, certified mail, return
receipt requested, or sent by overnight carrier to the following addresses:
If to Tacoma: If to City of Auburn:
Ms. Linda McCrea Mr. Dan Repp
Water Superintendent Utilities Engineer
PO Box 11007 1 East Main Street
Tacoma, WA 98411 Auburn, WA 98001
Phone: (253) 502-8245 Phone: (253) 804-5062
Fax: (253) 502-8694 Fax: (253) 931-3053
7. COMMODITY COST: Tacoma will supply Auburn with water at the wholesale water
service rate as identified in TMC Section 12.10.400, City of Tacoma Water Rates and
Regulations. Invoices will include a monthly ready to serve charge based on meter size
and consumption charges based on water used. Consumption charges will be at the
constant use rate for the first 30 days of use. If use exceeds 30 days the Superintendent
will have the discretion to reclassify the consumption charge to the summer season
peaking rate. These water rates are periodically adjusted and shall be applicable as set
forth in the rate schedule as adopted by the Public Utility Board and Tacoma City
Council.
8. CONVERSION OF SERVICE: Establishment of an emergency intertie and providing
emergency water shall not be considered a commitment of water availability for future
retail or wholesale service. Conversion of an emergency intertie to retail or wholesale
service will require an assessment of water availability, a decision to serve by the
appropriate body, payment of a system development charge, and a commitment to
comply with applicable rate and service policies.
9. INDEMNITY: Neither Party shall be liable for failure to deliver water to the other Party
at any time. If water is provided, it shall be provided only from surplus production and/or
storage capacity of the supplying utility as determined at the time of intertie operation.
Each Party understands and acknowledges that the other Party makes no warranties or
Exhibit A
Resolution No. 4648
October 12, 2010
Page 3 of 4
assurances as to water availability, pressure or volume at any given time relating to the
intertie.
10. TERMINATION OF SERVICE: Termination of this intertie agreement by either Party
shall be preceded by not less than one (12) calendar months written notice to the other
Party.
Dated this day of , 2010.
CITY OF TACOMA CITY OF AUBURN
By: By:
Linda McCrea, Water Superintendent Mayor
Approved as to form and legality Approved as to form and legality
By: By:
Chief Assistant City AttorneyAttorney
Exhibit A
Resolution No. 4648
October 12, 2010
Page 4 of 4
EXHIBIT A
EMERGENCY INTERTIE CONNECTION SPECIFICATIONS
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SITE PLAN
Intertle Location Connection Meter Elevation Operating Pressure Flow Capacity
(ft.) (psi) (gpm)
Size Size Tacomo Auburn Tacoma Auburn To/From Utility
Tacoma Water Pipeline 5
(STA 765+05) 12- 6' 44.21 45.24 309 80 2,200
At 'B' St. NW
(Auburn. WA)
EXHIBIT B
GENERAL LOCATION MAP
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