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HomeMy WebLinkAboutITEM III-C CITY OF AUBURN E C1 PUBLIC WORKS COMMITTEE CITY OF October 4, 2010 WASHINGTON DRAFT MINUTES 1. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #1, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Bill Peloza, and Member Virginia Haugen. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Maintenance and Operations Manager Randy Bailey, Project Engineer Ryan Vondrak, Project Engineer Robert Lee, Street Systems Engineer Seth Wickstrom, Engineering Aide Amber Mund, Environmental Protection Manager Chris Andersen, Planning Manager Elizabeth Chamberlain, Transportation Planner Joe Welsh, Water Utility Engineer Cynthia Lamothe, Sanitary Sewer Engineer Bob Elwell, Transportation Manager/Grants Manager Chris Hankins, City Attorney Dan Heid, Finance Director Shelley Coleman, Planning Director Kevin Snyder, Citizens Wayne Osborne and Nick Perius, and Department Secretary Jennifer Rigsby. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee approve the Public Works Committee minutes for date September 20, 2010. Motion carried 3-0. B. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. CP0909, LAKELAND HILLS BOOSTER PUMP STATION IMPROVEMENT PROJECT Project Engineer Vondrak reported that the project is ready to advertise for bids and that the building permit has been submitted. The project will install a new booster pump station facility at the Lakeland Hills reservoir site, replacing the existing facility. Chairman Wagner asked why the total funds budgeted are $4.7 million and the estimated cost is only $2.9 million. Project Engineer Vondrak stated that the total funds budgeted reflects the combined budget for both the Lakeland Hills and Academy Drive Booster Pump Station replacements. It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee recommend Council grant permission to advertise for bids for Project No. CP0909, Lakeland Hills Booster Pump Station Improvement Project. Motion carried 3-0. C. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. CP0920, 2009 AC WATERMAIN REPLACEMENT PROJECT Project Engineer Lee stated that the project's scope includes the replacement of existing water mains in the Lea Hill service area in addition to replacing failing storm drainage pipes. Page 1 Public Works Committee Minutes October 4, 2010 DRAFT MINUTES The Committee and Project Engineer Lee reviewed the vicinity map. Member Haugen asked if the project is development driven. Assistant Director/City Engineer Selle answered that the project is independent of any developer requests. It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee recommend Council grant permission to advertise for bids for Project No. CP0920, 2009 AC Watermain Replacement Project. Motion carried 3-0. D. APPROVE CHANGE ORDER NO. 1 TO CONTRACT NO. 10-18 FOR PROJECT NO. CP1012, 2010 ARTERIAL AND COLLECTOR PAVEMENT PRESERVATION Street Systems Engineer Wickstrom explained that staff anticipated lower bids but the project bids came in almost at budget so Terrace Drive NW and Lea Hill Road are being removed from the project, as was discussed at the July 6, 2010 Public Works Committee Meeting. Wickstrom stated that the change order includes adding paving fabric to portions of I Street SE to help stabilize poor soils that have been encountered under the street during construction. Street Systems Engineer Wickstrom answered questions asked by Vice-Chair Peloza regarding the cost of the pedestrian crossing improvements compared to the cost of repairing the roads that have been removed from the project. The costs for the pedestrian improvements are approximately $19,000.00 and are funded through the Traffic Calming fund. Member Haugen stated that she was disappointed that Terrace Drive NW had to be removed from the project. It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee recommend Council approve Change Order No. 1 to Contract No. 10-18 for Project No. CP1012, 2010 Arterial and Collector Pavement Preservation. Motion carried 3-0. III. ISSUES A. ORDINANCE NO. 6325 FOR RENEWAL OF A PUBLIC WAY AGREEMENT FOR 360 NETWORKS INC Engineering Aide Mund stated that in the original ordinance the applicant is allowed to renew the Public Way Agreement for four five-year terms, in response to a questions asked by Vice- Chair Peloza. It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee recommend Council introduce and adopt Ordinance No. 6325. Motion carried 3-0. B. ORDINANCE NO. 6326 FOR RENEWAL OF A PUBLIC WAY AGREEMENT FOR AT&T CORPORATION Page 2 Public Works Committee Minutes October 4, 2010 DRAFT MINUTES Chairman Wagner asked if there were any differences between Ordinance No. 6326 and Ordinance No. 6325. Engineering Aide Mund answered that there are minor language changes but the agreements are basically the same. Engineering Aide Mund answered questions asked by Vice-Chair Peloza regarding the language in the bill that stated how many times the agreement may be extended. It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee recommend Council introduce and adopt Ordinance No. 6326. IV. DISCUSSION AND INFORMATION A. RESOLUTION NO. 4647 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF AUBURN AND PIERCE COUNTY FOR FUNDING THE ARMY CORPS OF ENGINEERS' PUYALLUP/WHITE RIVER WATERSHED GENERAL INVESTIGATION PROJECT Environmental Protection Manger Andersen provided the Committee with background information regarding Resolution No. 4647. In June 2008, the Pierce County Council passed Resolution R2008-74s, signaling the County's intention to pursue funding for Puyallup Levee repairs and requesting local governments in the Lower Puyallup River Watershed to participate in developing and funding work to bring the flood control system back into FEMA compliance. In 2008 and 2009, using federal funding and authorization under the Water Resources Development Act (WRDA), the Army Corps of Engineers conducted a reconnaissance study of the Lower Puyallup River Basin. The purpose of the study was to determine whether there is a federal interest in continuing to a General Investigation (feasibility level) evaluation for flood risk management. The study concluded that there is a federal interest in continuing into the feasibility phase, and recommended that based on the widespread impacts of the January 2009 flooding throughout the basin, that a future feasibility study should address the entire Puyallup watershed. The Corps has estimated that a feasibility study will cost approximately $6 million and will take approximately six years to complete. Corps participation in a feasibility level study requires a 50 percent local sponsor cost match, or a total of approximately $3 million local sponsor cost over the six-year period. Environmental Protection Manger Andersen described the proposed funding approach developed by the Pierce County Executive Task Force. The Cities' funding formula is based on three inputs: assessed real property value in the Puyallup/White River floodplain, population, and general fund budget. Staff determined that the formula does not appear to be an appropriate fit for the City of Auburn as the City does not have any appreciable real property improvements or population in the Pierce County floodplain. While the City's regional economic interests would be impacted by significant flooding of the Lower Puyallup River, the Pierce County portion of the City does not share the same level of localized flooding risks associated with the Puyallup/White Rivers as other cities participating. In further conversations with Pierce County staff, the County has acknowledged that the funding formula is not a good fit for Auburn, and has instead suggested that the City provide a fixed amount contribution paid in annual installments over the course of the six-year study period. Under the proposed Interlocal Agreement, Auburn would provide Page 3 Public Works Committee Minutes October 4. 2010 DRAFT MINUTES funding for the feasibility study for $4,167 per year for the six-year study period, or a total of $25,000. Chairman Wagner spoke about the importance of City participation even though there will probably be no improvements to the White River. The Committee formed a consensus in support of Resolution No. 4647. B. CITY HALL PLAZA STORM DRAINAGE Project Engineer Vondrak reported that the Notice to Proceed has been issued for the project and work will begin next week. Vondrak distributed copies of the stormwater management design for the extended plaza. The design includes the expanded Chamber Max system to the greatest extent possible, as requested by the Committee after the removal of the kiosk on the Extended Plaza. Chairman Wagner asked how much stormwater could be held by the chambers. Project Engineer Vondrak answered the total for both the City Hall Plaza and Extended Plaza is approximately 12,500 cubic feet. Vondrak stated the Promenade project would require 42,000 cubic feet of storage for its entire area as an impervious surface, in response to questions asked by Chairman Wagner. The Committee and staff discussed the ability to drive trucks and other vehicles onto the plaza areas over the Chamber Max system. Project Engineer Vondrak answered questions asked by Chairman Wagner regarding the height and width of the chambers. Chairman Wagner spoke about the importance of taking a bolder approach to technology in order to maximize stormwater management in the Downtown and urbanized areas. Vice-Chair Peloza reviewed the cross-section design drawing for the chambers. Member Haugen asked if there are City vehicles that are too heavy to drive onto the plaza areas. Mayor Lewis answered that there are but there are no intentions of allowing the heavy vehicles in the plaza. C. NATURAL GAS LINES Transportation Planner Welsh distributed a memo and map on gas pipelines in and through the City of Auburn to the Committee. Welsh reported that there are four major gas lines through the City. Welsh pointed out the locations of the BP Olympic Pipeline, Puget Sound Energy Pipeline, Enumclaw Natural Gas Pipeline, and Williams Northwest Pipeline. Member Haugen asked about the size of the pipes. Transportation Planner Welsh answered that the two Williams lines are approximately 30 inches and 36 inches in diameter. The BP line is approximately 14 inches wide and according to the Washington Utilities and Transportation Commission (WUTC), the Enumclaw line width is in the "teens" but there was no exact measurement available. Transportation Planner Welsh responded to questions asked by Chairman Wagner regarding the PSE lines, which vary in size. Page 4 Public Works Committee Minutes October 4, 2010 DRAFT MINUTES Transportation Planner Welsh explained that the City manages gas pipelines only when they cross the public Right-of-Way and they are managed, typically, under Franchise or Public Way Agreements. The agreements allow the City the ability to control the Right-of-Way and to control what the pipeline companies are doing within the Right-of-Way. When a company wants to do physical work on an existing line, they must apply for a Construction Permit. Welsh pointed out that the general operation of gas lines is regulated by the federal Office of Pipeline Safety (OPS) and its agent in Washington State is the WUTC. The WUTC inspects all interstate pipelines.and can make recommendations to the OPS but does not have enforcement authority over interstate pipelines. The WUTC is the lead inspector for intrastate pipelines and has enforcement authority over intrastate pipelines. Member Haugen asked how often the PSE lines are inspected. Transportation Planner Welsh said he was not sure since that is not a City responsibilitiy, but according to the WUTC website, the lines are inspected either annually or biannually. Director Dowdy reported that it was approximately 4-6 years ago when PSE made its last major upgrade of gas mains throughout the City. Transportation Planner Welsh responded questions asked by Member Haugen about how the pipelines cross over and go under rivers. D. LAKEHAVEN EMERGENCY INTERTIE AGREEMENT Utilities Engineer Repp reported that this is a new agreement to replace the older agreement, which had lapsed. The agreement lays out the terms for the intertie connection and updates the pricing with Lakehaven's current pricing structure for the peak season. Chairman Wagner asked if the City increases rates seasonally. Water Utility Engineer Lamothe answered that the City does not have a seasonal rate. The water utility rate is based on usage. Chairman Wagner recommended a seasonal rate be considered the next time the City's rate structure is reviewed. Vice-Chair Peloza asked for the flat rate for water. Lamothe answered the rate is $1.93/100 cf for residential customers. The final agreement will be brought to Committee for action at next meeting. E. TACOMA EMERGENCY INTERTIE AGREEMENT Utilities Engineer Repp stated that the Tacoma Emergency Intertie Agreement allows the City to take advantage of the intertie the City is putting in place and make the connection active on completion of construction. It allows the City to use the intertie while the City completes a long- term wholesale agreement with the Cascade Water Alliance (CWA) and City of Tacoma. Repp reported that construction on the intertie should be completed by the end of October. Repp pointed out that the City of Tacoma also has a seasonal water rate. Utilities Engineer Repp answered questions asked by Chairman Wagner regarding the engineering capacity of the flow of the intertie. Chairman Wagner asked if the intertie would be connected to the SCADA system. Repp answered that it would. Repp explained how the intertie will be managed for the two years prior to the new SCADA system coming online. Chairman Wagner requested a comparison table of the City's water rates and structure and those of Lakehaven and the City of Tacoma. Page 5 Public Works Committee Minutes October 4, 2010 DRAFT MINUTES Vice-Chair Peloza asked if the intertie project was budgeted in the 2010 budget. Water Utility Engineer Lamothe answered that was correct, the 2010 water budget. Staff distributed a vicinity map. The final agreement will be brought to Committee for action at next meeting. F. CODE UPDATE FOR SEWER METERS (Elwell - 10 mins.) Sewer Utility Engineer Elwell explained that the City generally bills non-single family residential sewer customers based on metered water usage, however there are seven accounts that are charged based on sewer meters. Such instances include sites where the source of the wastewater is not metered potable water or sites where some of the water is removed through an industrial process. Elwell stated that over the past 10 - 15 years there have been some issues that have arisen with the sewer meter accounts. Staff is recommending changes be made to the City code to address the issues to make it easier to administer the accounts. The proposed changes clarify the application procedure for meters, clarify what users have to do in terms of calibration, assigns sewer meter reading to the City's water meter readers, and creates different consequences when a meter become inoperable and incentives to get the meter in working order again. Chairman Wagner asked why users are required to own the meters. Sewer Utility Engineer Elwell answered that staff reviewed standardization of the meters but as the different accounts were reviewed, realized there were several types of different applications with a wide range of flows. Sewer Utility Engineer Elwell answered questions asked by Chairman Wagner regarding the City's ability to revoke the right to discharge to the sewer system in lieu of continuing to allow discharge and charging based on water volume. Chairman Wagner asked "as a last resort" be included in the statement, "The city may also revoke the right to discharge to the sewer system." Utilities Engineer Repp provided a recent example of an instance when the City had to take that action. Repp stated that it is not an action that staff wants to use on a regular basis but it can be useful to achieve compliance in rare cases. Vice-Chair Peloza suggested "for non- compliance" be included. The Committee agreed. Staff and the Committee discussed other language that could be used for clarification. Sewer Utility Engineer Elwell clarified the proposed requirement to have sewer meters calibrated and the consequences for failure to do so in response to questions asked by Vice- Chair Peloza. Elwell stated that the code currently requires meters to be calibrated every year, but does not state what would happen if they were not. Vice-Chair Peloza asked how it is determined that a customer needs to install a sewer meter. Sewer Utility Engineer Elwell said the default account is set up based on water usage. But in the case where a customer comes in and applies for a sewer permit and had no method as to how their water would be metered, the City would then make the determination on how sewer flow would be monitored. Vice-Chair Peloza suggested adjusting the hours for starting meter reading from 7 a.m. to 8 a.m. as that was the start time in the past. Maintenance and Operations Manager Bailey responded that the meter readers use to work from 8 a.m. until 5 p.m. but now they begin their workday at 7 a.m. Mayor Lewis pointed out that sewer meter accounts were not residential Page 6 Public Works Committee Minutes October 4, 2010 DRAFT MINUTES accounts. The Committee and staff continued discussion about meter reading scheduling. Assistant Director/City Engineer Selle stated-that if a business were to request their meter be read later than 7 a.m., City staff would oblige as part of providing good customer service. The Committee came to an agreement that 7 a.m. is an acceptable start time. Chairman Wagner pointed out an error in Section 1 of the original ordinance with the wording. Elwell made note of it and will make the necessary corrections. The Committee and staff reviewed the draft informational handout for Sanitary Sewer Meters. Chairman Wagner suggested that the fact the City discourages the use of meters be included in the hand out, as it is included in the ordinance. Mayor Lewis agreed. Chairman Wagner requested that "and approved by the City Engineer" be included in the specifications for the meter in the informational brochure. Vice-Chair Peloza asked that the term "cut sheet" be changed to "specification sheet" or "manufacturing specifications sheet." Ordinance No. 6331 will be brought back to the Committee and Council for action in two weeks. G. UTILITY BOND PROJECTS Utilities Engineer Repp distributed a list of proposed projects that could be included in the Utility Project Bonding Plan. Repp reviewed the projects' estimated bond amounts (which are not necessarily equal to the total project cost) and the projects' schedules. Repp explained that under the rules for the bond sale if a project is going to be under construction 60 days prior to the bonds being sold, Council must approve a special resolution committing the bond money to the projects. Finance Director Coleman stated that the reimbursement language might be able to be included in the body of the bond ordinance. Chairman Wagner asked if the assumptions about debt service when the rate study was made are still valid. Finance Director Coleman answered that the assumptions have not changed. Assistant Director/City Engineer Selle answered questions asked, by Vice-Chair Peloza regarding the Project Totals versus the Proposed 2010 Bond Revenues amounts. Finance Director Coleman addressed questions from. Chairman Wagner regarding the timeline by which 85% of the project that needs to be completed. Chairman Wagner asked how staff would track the projects' schedules to ensure the 856/6 requirement is met.. Assistant , Director/City Engineer Selle stated projects would be tracked individually to make sure the schedules are maintained. The Committee and staff discussed the affects that permitting requirements may have on project schedules. Finance Director Coleman discussed the consequences of not meeting the 85% project completion requirement. H. PAVEMENT PRESERVATION FUNDING Assistant Director/City Engineer Selle distributed an Example Bonding Timeline and an Example Bonding Schedule for the Street Pavement Preservation and Arterial Street Programs. Page 7 Public Works Committee Minutes October 4, 2010 DRAFT MINUTES The Committee and staff reviewed the Example Bonding Timeline. Assistant Director/City Engineer Selle stated that staff is proposing doing alternate year bonding for the Save Our Streets (SOS) Program and the Arterial Streets Program. Bond amounts depict the City's annual project management capacity and have not been reviewed by Finance to assess funding sources and ability to pay. The Committee and staff reviewed the Example Bonding Schedule that indicates how much money is needed for the bond proceeds, total expenditures that would be available, debt service on the bond, and when the pavement rating will be at least a Pavement Condition Index (PCI) rating of 70. Selle said that staff is still in the process of accessing the impact on utilities to see how much utility costs would need to be incorporated into the program costs. The calculations are for 10-year bonds at a 4% interest rate and 85% of the bond proceeds must be spent within 18 months. Selle said that staff estimated 25% of the bond proceeds would be spent on design in the first year and 75% spent on construction in the following year. Director Dowdy reported that he and staff have been working with a group of Directors from other cities working on the Street Maintenance Utility (SMU). Director Dowdy stated that one of the criteria that the State Legislature is looking for is a formula and process that could be applied statewide. This is what the Directors group has been working on. Chairman Wagner asked if the Regional Fire Authority model of allowing each city to choose its own formula had been discussed. Mayor Lewis answered that the State Legislature was asking for two specific criteria for the SMU: 1) a formula that any city can adopt and 2) a requirement that each city must put the SMU out for a public vote. Director Dowdy reviewed the formula that the Directors group has been working on. Dowdy said that the goal of the group is to include the specific instructions on how to complete the formula so any consultant around the State could complete the necessary studies for a city, apply the formula, and develop a rate system. Director Dowdy explained how a city would work with a pavement condition engineer and consultant to develop its SMU rates. Director Dowdy spoke about how the annual burden would be distributed between each type of land use and how the utility would be billed to property owners. Director Dowdy asked for the Committee Members' policy guidance on questions that were included on the last page of the distributed whitepaper. The next SMU meeting is scheduled for October 15, 2010. Chairman Wagner asked for a map that includes freight routes. Director Dowdy discussed the results that the City of Edmonds and City of Des Moines are experiencing utilizing license fees to form a Transportation Benefit District (TBD). Dowdy stated that one challenge is that the Department of Licensing is the collection agent for the fees. Currently, the only non-voter approved measure the Council can take is a $20 license fee. Director Dowdy reviewed the voter-approved authorities that could be considered to fund a TBD, including an increase in property tax, increase in sales tax, up to a $100 annual vehicle licensing fee, or vehicle tolls. Dowdy stated that there are 20 cities that have formed TBDs and most of them have used the vehicle licensing fee mechanism. Chairman Wagner stated that the primary difference between the SMU and TBD is the TBD funds can be used to build new infrastructure and the SMU funds are for maintenance only. Director Dowdy confirmed that to be correct. Page 8 Public Works Committee Minutes October 4, 2010 DRAFT MINUTES Chairman Wagner requested additional traffic count data in order to see where the low volume and high volume streets are located. 1. GRANT STATUS UPDATE The Committee and staff reviewed the updated Grant Status spreadsheet. TIP #1 - A Street NW Phase 1: Chairman Wagner asked if the Pending & Future Grants include the entire funding gap for the project. Transportation Planner/Grants Manager Hankins answered that typically the requests are made to cover the funding gap. Chairman Wagner asked that the amounts be included with the pending grants. Chairman Wagner asked for some reformatting in the Potential or Secured Funding Sources & Partners to make it easier to read. Transportation Planner/Grants Manager Hankins answered questions asked by Chairman Wagner regarding federal appropriations and including specific Congress Members involved on the spreadsheet. Chairman Wagner asked that the grant data sheets that are used to discuss grant needs with members of Congress be included with the Grant Status Updates. TIP #3 - Auburn Way South Corridor Improvements (Phase 1): Vice-Chair Peloza asked how the pending grants would be distributed between Phase I and Phase 11. Transportation Planner/Grants Manager Hankins stated staff applied for two specific grant programs for the entire project funding need in each grant. Only one grant award would be required to fund the project. Vice-Chair Peloza asked that the amount applied for be included on the spreadsheet. Auburn Way South Corridor Improvements (Phase II): Transportation Planner/Grants Manager Hankins answered questions asked by Chairman Wagner regarding why the project was not yet included in the Transportation Improvement Program (TIP). The project will be included in next year's TIP update. Chairman Wagner asked if maybe Phase II could be divided into Phase II and Phase III. Assistant Director/City Engineer Selle answered that staff is reviewing options on how to complete portions of the corridor, primarily based on the amount of grant funds that can be obtained for the project. TIP #57 - Lea Hill Pedestrian Improvements: Chairman Wagner asked why the Tribe was included as a potential funding partner. Transportation Planner/Grants Manager Hankins stated that the Tribe being listed is a mistake and they will be removed and the potential funding partner should be the Auburn School District. CFP # 138 - West Hill Ponds Rehabilitation Project Stormwater Facility: Chairman Wagner asked if the project will be removed from the Grant Status spreadsheet if the project is included in the bonding program. Transportation Planner/Grants Manager Hankins answered that bonded projects would be removed from the spreadsheet. NPDES Permit Implementation: Utilities Engineer Repp answered questions asked by Chairman Wagner regarding the grant application process. WRIA 9 Stormwater BMP Retrofitting Plan: Transportation Planner/Grants Manager Hankins stated that this project is one that the City has been asked to participate in and is being Page 9 Public Works Committee Minutes October 4, 2010 DRAFT MINUTES managed by King County. Utilities Engineer Repp confirmed that there is City staff sitting on the technical. panel. Utilities Engineer'Repp stated that the program is just beginning and more information will be available once'the project starts up. Vice-Chair Peloza reported that the next WRIA 9 Forum Meeting is on November 10th and asked for any information regarding the program that may be available prior to the meeting. The Grant Status Update will be reviewed by the Committee every 6 months. Transportation Planner/Grants Manager Hankins responded to questions asked by Vice-Chair Peloza regarding what, happens to grant funding if it is not spent according to the specifications in the grant application. J. CAPITAL PROJECT STATUS REPORT Item 5 - CP1011 - Tacoma Pipeline 5'& B St NE Intertie: Assistant City Engineer Gaub reported that the City of Tacoma is working on their portion of the work and when they are finished the City of Auburn contractor will finish their work. Item 6 - CP0819 - Mill Creek/Peasley Canyon Culvert Replacement: Chairman Wagner commented on.howwell managed the project was. Chairman Wagner asked what else needs to be completed. Gaub answered the final paving needs to be completed as well as the traffic barrier and the guardrail. Item B - CP0715 - Mary' Olson Farm Parking Lot: Vice-Chair Peloza asked how the grasscrete in the parking lot is maintained. Staff answered that it will be mowed. Chairman Wagner asked about ADA accessibility due-to the steep-trail. Assistant City Engineer Gaub answered that the intent is to provide handicapped parking at the farm but they are required by code to provide stalls at the parking lot as well. Item 9 - CP1014 - Commercial .Building Demolition: Vice-Chair Peloza asked if staff had any additional information regarding the Liquidation Building. Assistant City Engineer Gaub answered that she has not heard anything,more regarding the building. Vice-Chair Peloza asked how far along the demolition on the Crites Building is. Gaub answered the demolition is at about 40% completion. Member Haugen asked if the lots would have crushed rock on them following building demolition. Gaub answered that.there will be crushed rock and where the Marvel Building was, the contractor will fence off the property as work begins on the plaza. Director Dowdy answered questions asked by Vice-Chair Peloza regarding weed control in the empty lots. Member Haugen asked how people would be kept off, the lots. Assistant City Engineer Gaub stated that the security of the sites is the responsibility of the contractor. Assistant Director/City Engineer Selle stated.that the Auburn Police Department would also investigate any suspicious activity as they would with any other property in the City. Item 8 - CP1012 - 2010 Arterial/Collector Pavement Preservation Project: Vice-Chair Peloza commended the work that has been completed on I Street NE. Item 14 - CP0701 - 8th and R Street Traffic Signal: Chairman Wagner asked if there was any feedback on the neighborhood informational sheet that was mailed to residents regarding the project. Director Dowdy stated that there was none. Page 10 Public Works Committee Minutes October 4, 2010 DRAFT MINUTES Item 13 - CP0914 - F Street SE/4th Street SE Signal: Assistant City Engineer Gaub reminded the Committee that with the construction of the signal and the channelization for the signal, including left turn pockets, some of the parking on 4th Street SE will be removed between E Street SE and G Street SE. Gaub distributed the informational flyer that will be mailed to residents. The Committee and staff discussed alternative parking locations for residents. Item 11 - C410A - S 277th Wetland Mitigation: Assistant City Engineer Gaub explained that there are two beaver damns at the site that are causing the site to be inundated with water. Staff is working on a resolution so that some site restoration work can be done. This may result in an extension of the permit timeframe required for monitoring because the site is currently not meeting its performance standards. Chairman Wagner asked that the location be included in the project description. Item 12 - CP1010 - Storm Drainage Repair/Replacement: Vice-Chair Peloza requested that staff investigate the possibility of getting the cost of replacement of the pond nettings paid through an insurance claim, as there are reports of vandalism. Item 23 - CP0915 - Well 1 Improvements: Chairman Wagner asked when the Committee would see the preliminary analysis report. Utilities Engineer Repp answered that the report is being updated and revised and said that the data from the well appear to be very positive. The Committee and staff reviewed the need for Well 1 Improvements to meet long-term demand. Item 32 - CP0916 - West Valley Highway - SR 18 to W Main: Chairman Wagner requested a Committee update at 50% design. Item A - CP0745 -White River Trail Extension: Chairman Wagner asked about the status of this project. Assistant City Engineer Gaub indicated that it was nearing completion and that the trail had been paved. Prior to the Grant Status Update, Vice-Chair Peloza asked, on behalf of a citizen, Finance Director Coleman how often the water meters are read. Coleman answered that the meters are read every other month. Coleman confirmed that water utility rates increased in January 2010, in response to a question asked by Vice-Chair Peloza. Vice-Chair Peloza asked if the amount due on water bills could be averaged out over the course of a year. Mayor Lewis pointed out that there is not City staff available to perform the calculations. Chairman Wagner pointed out that converting water billing to monthly did not decrease the number of water shut offs as staff had predicted. Member Haugen asked why the amount due on a water bill greatly fluctuates between months. Coleman answered that the consumption fees are billed every other month and in the months when consumption is not billed, the consumer is billed the flat water rate. The Committee and Finance Director Coleman discussed abnormal fluctuations in water bills. Mayor Lewis recommended that citizens who receive abnormal bills should contact the Finance Department. Page 11 Public Works Committee Minutes October 4, 2010 DRAFT MINUTES V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:06 p.m. Approved this day of 2010. Rich Wagner Jennifer Rigsby Chairman Public Works Department Secretary Page 12