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HomeMy WebLinkAboutITEM V-A-1 Ai7jBURNF„ - f* CITY COUNCIL MEETING MINUTES OCTOBER 4, 2010 7:30 PM WASHINGTON 1. CALL TO ORDER A. Flag Salute Mayor Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Councilmembers present: Rich Wagner, Sue Singer, Bill Peloza, Lynn Norman, Virginia Haugen, and John Partridge. Councilmember Nancy Backus was excused. Directors and staff members present: City Attorney Daniel B. Heid, Finance Director Shelley Coleman, Information Services Director Lorrie Rempher, Public Works Director Dennis Dowdy, Employee Relations and Compensation Manager John Fletcher, Chief of Police Bob Lee, Parks, Arts and Recreation Director Daryl Faber, Planning and Development Director Kevin Snyder, Environmental Protection Manager Chris Andersen, Development Services Manager Jeff Tate, and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements a) Appointment of Bob Lee as Auburn Chief of Police Mayor Lewis announced the appointment of Assistant Police Chief Bob Lee as Chief of Police for the City of Auburn. Mayor Lewis administered the oath of office and presented Chief Lee with his credentials. Chief Lee began his law enforcement career in 1981 with the Auburn Police Department. He spent over Page 1 City of Auburn Council Meeting Minutes October 4, 2010 six years in patrol and two years as an investigator until he was promoted to Sergeant in 1990. As Sergeant, Chief Lee was in the patrol division for two years and spent two years as a special investigations unit sergeant and two years as sergeant for the South King County Narcotics Task Force. In 1996, Chief Lee was promoted to the rank of Commander and was assigned to patrol, investigations, and administrative divisions. Chief Lee served as Assistant Chief for the last eight years. Chief Lee earned his bachelor's degree in criminal justice from Columbia Southern University and is a graduate of the FBI National Academy and the Leadership Institute of South King County. Chief Lee is a member of the Auburn Area Chamber of Commerce, the Washington Association of Sheriffs and Police Chiefs and the FBI National Academy Association Washington Chapter. Chief Lee was joined by his wife, Karen, who performed the pinning of the Chiefs badge. Chief Lee was also joined by his daughter, Brooke, and his son, Brett, as well as several other family members and friends. b) Proclamation - "Reaching Out Fair" Mayor Lewis read and presented a proclamation declaring October 7, 2010 as "Reaching Out Fair" in the city of Auburn to Auburn School Board Member Janice Nelson, Tamie Miller who serves as the advisor for the Friends of Rachel Club at Olympic Middle School, Olympic Middle School Principal Jason Helm, and Auburn School Board Member Craig Schumaker. School Board Member Nelson expounded on the Reaching Out Fair which was created in response to the Columbine tragedy. The fair focuses on middle school students and connecting the students with their community in a meaningful way. The fair will be held October 7t" beginning at 6:00 p.m. at the Performing Arts Center. c) Presentation regarding Sound Transit Budget Page 2 City of Auburn Council Meeting Minutes October 4, 2010 Rachel Smith, Government and Community Relations Officer for Sound Transit, addressed the Council regarding Sound Transit's 2011 Proposed Budget. She explained that the prolonged national recession has impacted Sound Transit's revenue forecast and the agency's ability to deliver Sound Transit 2 projects and services within the original framework. Sound Transit's revenues currently expected through 2023 are $3.9 billion, or twenty-five percent, lower than forecasted in 2008. Sound Transit's proposed 2011 Budget includes a program realignment of the Transit Improvement Plan. Ms. Smith stated that the South King County subarea is down most significantly in revenue - approximately $851 million or thirty-one percent. In order for Sound Transit to continue to implement a regional transit system with constrained revenues, the following recommendations have been made regarding the South King County subarea: • Proceeding as planned with adding four daily Sounder trips to the commuter rail in the south corridor Several projects will proceed as scheduled, but will be monitored and evaluated until revenue uncertainties are resolved: • Accelerate extension of light rail from SeaTac Airport to South 200th Street • Construction of permanent Tukwila Sounder Station The following group of projects is recommended for limited funding: • Building light rail from South 200th Street to South 272nd Street • Planning for building light rail from South 272nd Street to the Tacoma Dome • Facilities to improve access to Sounder Stations in Auburn and the City of Kent Page 3 City of Auburn Council Meeting Minutes October 4, 2010 Sound Transit is proposing to suspend all project activity on the extension of the Sound Station platforms. Sound Transit will hold four open houses where the public will have an opportunity to learn about proposed measures and offer views. A public hearing on November 4 will offer a formal opportunity for the public to comment on Sound Transit's Proposed 2011 Budget, Draft 2011 Transit Improvement Plan and Draft 2011 Service Implementation Plan. The budget and plans are scheduled to be adopted in December. Councilmember Wagner urged Sound Transit to be transparent regarding the amount of subsidy light rail receives compared to the Sounder and asked that Sound Transit provide the Council with information on the subsidies. Deputy Mayor Singer expressed concern with the additional Sounder trains planned in the South King County area while no further parking or station access is planned by Sound Transit in the south end. Mayor Lewis stated that Auburn worked with the original Regional Transit Authority and became the first city on the Sounder line with a parking garage. At the time the station was constructed, it was realized that one parking garage would not be sufficient. Later when Regional Transit Authority became Sound Transit, funding for the second garage was pulled and Auburn was told it would have to wait for the next revenue package. When the effort went forward in 2008 for the Sound Transit 2 ballot measure, Sound Transit assured Auburn that if the funding package passed Auburn's second parking garage would be built. Mayor Lewis objected to the current proposal to de-fund the second parking garage for Auburn and urged Ms. Smith to convey his objections to the Sound Transit Board. 2. Appointments There was no appointment for Council consideration. Page 4 City of Auburn Council Meeting Minutes October 4, 2010 D. Agenda Modifications Resolution No. 4644 was removed from the agenda. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Laura Moser, Waste Management, 701 2nd Street NW, Auburn Ms. Moser reported on the results of activities during the Mayor's Hunger Awareness Week food drive. Ms. Moser reported that Waste Management collected 8,321 pounds of food as well as some cash. Ms. Moser stated that Waste Management looks forward to conducting the food drive each year and reminded the public that the Auburn Food Bank has an ongoing need. C. Correspondence There was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Peloza reported the Municipal Services Committee met on September 27, 2010. The Committee reviewed and approved Ordinance No. 6330 and Resolution No. 4641. The Committee also reviewed contracts for Reid Middleton for professional services and Totem Electric for construction of airport runway lighting improvements. The Committee also discussed Resolution No. 4644 relating to Councilmembers' participation in the State Department of Retirement Systems, Resolution No. 4645 relating to court ordered home bound services, Resolution No. 4646 regarding a resource conservation grant from Puget Sound Energy, slumlord apartment complexes, and the dangerous dog ordinance. The next regular meeting of the Municipal Services Committee is scheduled for October 11, 2010 at 4:00 p.m. B. Planning & Community Development Chair Norman reported the Planning and Community Development Committee met September 27, 2010. The Committee conducted a Page 5 City of Auburn Council Meeting Minutes October 4, 2010 joint session with the Human Services Committee and received an update on the Committee's work. The Committee received a report from Human Services Manager Michael Hursh on a collaboration study relating to working relationships and information sharing at sister agencies. The Committee also considered Ordinance No. 6328 relating to abandoned or foreclosed properties and approved the award of a contract for the Game Farm Park Lighting project. The Committee discussed downtown development with master developer Spence Alpert and the City's site plan review process. The next meeting of the Planning and Community Development Committee is scheduled for October 11, 2010 at 5:00 p.m. in Annex Room 2. C. Public Works Chair Wagner reported the Public Works Committee met this afternoon at 3:30. The Committee approved contract administration items including advertisement for bids for the Lakeland Hills Booster Pump Station Improvement Project, advertisement for bids for the 2009 Watermain Replacement Project, and Change Order No. 1 for the 2010 Arterial and Collector Pavement Preservation Project. The Committee also approved Ordinance Nos. 6325 and 6326 relating to renewal of right-of-way agreements. The Committee discussed Resolution No. 4647 authorizing an agreement with the Army Corps of Engineers relating to the Puyallup/White River watershed, City Hall plaza storm drainage design, natural gas transmission lines in the city, emergency water intertie agreements, code update for sewer meters, bonding for utility projects, funding for pavement preservation, grant status update, water billing, and the capital project status report. The next regular meeting of the Public Works Committee is scheduled for October 18, 2010 at 3:30 p.m. D. Finance Vice Chair Norman reported the Finance Committee met this evening at 6:00. The Committee approved claims and payroll vouchers, Resolution No. 4645 relating to an agreement for electronic home bound services, and Resolution No. 4646 approving a resource conservation grant from Puget Sound Energy. The Committee discussed Resolution No. 4644 relating to Councilmembers' contributions to the state retirement system and postponed further consideration on the resolution. The Committee also discussed Ordinance No. 6328 relating to nuisance abatement. The next regular meeting of the Finance Committee is scheduled for October 18, 2010 at 6:00 p.m. Page 6 City of Auburn Council Meeting Minutes October 4, 2010 E. Les Gove Community Campus Committee Chair Wagner reported the next meeting of the Committee is scheduled for October 6, 2010. IV. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on state, regional and local organizations. A. From the Council Deputy Mayor Singer reported on the first annual autumn wedding show held at Emerald Downs produced by the Auburn Tourism Board. Deputy Mayor Singer congratulated the Tourism Board and Tourism Director Debbie Luce on a successful event. Councilmember Wagner reported that he chaired the Valley Regional Fire Authority Finance Committee budget workshop meeting. Councilmember Partridge reported on his work on the Reaching Out Fair Committee and encouraged all to attend the Reaching Out Fair on October 7th. Councilmember Partridge also reported on a recent meeting of the Regional Law, Safety and Justice Committee. Councilmember Norman reported that she attended the Domestic Violence Awareness event at City Hall this past week and Police Chief Jim Kelly's retirement party. Councilmember Peloza reported on his attendance at the King Count Water Pollution Abatement Advisory Committee meeting, the King County Agricultural Commission meeting where discussion included the permitting process for agriculture drainage maintenance, and the Lower Green Subcommittee meeting. Councilmember Peloza announced that the Auburn International Farmers Market completed its second successful season on September 26th and plans are already underway for a third season beginning June 12, 2011. Councilmember Haugen reported that she attended the Hops and Crops Festival at Mary Olson Farm and commended the work of volunteers. Page 7 City of Auburn Council Meeting Minutes October 4, 2010 B. From the Mayor Mayor Lewis commented on successful events held in Auburn recently including the Hops and Crops Festival at Mary Olson Farm, the Auburn Autumn Wedding Show, programs at the Ave, Latino Health Fair, Disaster Fair, Sons of Italy event, and the Rotary Scholarship Show. The City of Auburn also hosted an Association of Washington Cities webinar on economic development and infrastructure. Mayor Lewis noted an increase in the number of pet license applicants at the City Clerk's Office recently. According to the Clerk's Office, 367 pet licenses have been sold at City Hall so far this year; 144 of which were sold during the month of September alone. As of September, the City Clerk's Office has also processed 2,264 public record requests and 1,429 passport applications. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted~by one motion in the form listed. A. Minutes 1. Minutes of the September 20, 2010, regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Payroll Payroll check numbers 529850 through 529941 in the amount of $317,990.67 and electronic deposit transmissions in the amount of $1,135,544.63 for a grand total of $1,453,535.30 for the pay period covering September 16, 2010 to September 29, 2010. C. Contract Administration 1. Public Works Project CP0920 04.11.1 CP0920 City Council grant permission to advertise for bids for Project No. CP0920, 2009 AC Water Main Replacement Project 2. Public Works Project No. CP1012 04.9.1 CP1012 Page 8 City of Auburn Council Meeting Minutes October 4. 2010 City Council approve Change Order No. 1 in the reduction amount of ($126,632.00) to Contract 10-18 with Northwest Asphalt, Inc. for work on project CP1012, 2010 Arterial & Collector Pavement Preservation. 3. Public Works Project No. CP0909 04.11.1 CP0909 City Council grant permission to advertise for bids for Project No. CP0909, Lakeland Hills Booster Pump Station Improvement Project 4. Airport Project No. CP0720 04.4.9.2 City Council to award No. 06-15, Project No. CP0720, to Totem Electric on their low bid of $281,301.12, including Washington State sales tax, for the Auburn Municipal Airport Runway Electrical Improvements Project. 5. Agreement for Professional Services 04.4.9.2 City Council approve Supplement No. 5 to Agreement for Professional Services with Reid Middleton, Inc., for construction management engineering services related to the Auburn Municipal Airport - Runway Electrical Improvements Project Deputy Mayor Singer moved to approve the Consent Agenda, with the exception of Public Works Project No. CP1001, which would be considered separately. Councilmember Wagner seconded. Councilmember Haugen requested the removal of claims vouchers from the consent agenda. MOTION TO APPROVE THE CONSENT AGENDA, EXCLUDING CLAIMS VOUCHERS AND PUBLIC WORKS PROJECT NO. CP1001, CARRIED UNANIMOUSLY. 6-0. VI. UNFINISHED BUSINESS A. Public Works Project No. CP1001 05.2 CP1001 City Council approve award of Contract 10-28, Project Number CP1001, Game Farm Park Lighting Project, to Milne Electric Inc., Page 9 City of Auburn Council Meeting Minutes October 4, 2010 on their low bid of $91,445.00 plus Washington State sales tax of $8,687.28 for a total contract price of $100,132.28. Councilmember Norman moved and Councilmember Wagner seconded to approve Public Works Project No. CP1001. Councilmember Norman stated the project will improve lighting on two soccer fields. Parks, Arts and Recreation Director Faber advised that the project is funded by United States Department of Energy Efficiency Conservation Block Grant Program. The project will replace lights installed 30 years ago with more efficient lighting. It is estimated that the new lighting will save approximately $10,000 annually in energy costs. Deputy Mayor Singer spoke against the project stating she believes that the project is not the best use of federal stimulus funds. MOTION CARRIED. 4-2. Deputy Mayor Singer and Councilmember Haugen voted no. B. Claims Vouchers Claims check numbers 398505 through 398817 in the amount of $1,529,186.99 and dated October 4, 2010. Deputy Mayor Singer moved and Councilmember Wagner moved to approve claims vouchers. Councilmember Haugen expressed opposition to several vouchers in the approximate total of $6,500. She also expressed concern with some purchases made with vendors outside the City of Auburn. Mayor Lewis stated that the City has a long-term procedure on purchasing from Auburn businesses when possible. There are some specialized services or equipment that can only be obtained outside the city. MOTION CARRIED. 5-1. Councilmember Haugen voted no. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances Page 10 City of Auburn Council Meeting Minutes October 4, 2010 1. Ordinance No. 6325 03.10.9 An Ordinance of the City Council of the City of Auburn, Washington, relating to a Public Way Agreement with 360Networks (USA) Inc.; authorizing the renewal of PWA 05-52 and amending the terms of the agreement Councilmember Wagner moved and Councilmember Peloza seconded to introduce and adopt Ordinance No. 6325. MOTION CARRIED UNANIMOUSLY. 6-0. 2. Ordinance No. 6326 03.10.9 An Ordinance of the City Council of the City of Auburn, Washington, relating to a Public Way Agreement with AT&T; authorizing the renewal of PWA 05-51 and amending the terms of the agreement Councilmember Wagner moved and Councilmember Peloza seconded to introduce and adopt Ordinance No. 6326. MOTION CARRIED UNANIMOUSLY. 6-0. 3. Ordinance No. 6328 06.9.1 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 1.25.020, 8.12.080, and 8.20.030 of the Auburn City Code, and creating a new Section 1.25.065 of the Auburn City Code relating to nuisance abatement Councilmember Norman moved and Councilmember Wagner seconded to introduce and adopt Ordinance No. 6328. MOTION CARRIED UNANIMOUSLY. 6-0. 4. Ordinance No. 6330 01.1, A1.3.2 An Ordinance of the City Council of the City of Auburn, Washington, repealing Chapter 6.08 of the Auburn City Code relating to animals running at large Page 11 City of Auburn Council Meeting Minutes October 4, 2010 Councilmember Peloza moved and Councilmember Partridge seconded to introduce and adopt Ordinance No. 6330. MOTION CARRIED UNANIMOUSLY. 6-0. B. Resolutions 1. Resolution No. 4641 01.11 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an addendum to the Interlocal Agreement between the City of Auburn and the cities of Kent, Renton, Tukwila, Federal Way, Seattle and the Port of Seattle for the Valley Narcotics Enforcement Team ("VNET") Councilmember Peloza moved and Councilmember Partridge seconded to adopt Resolution No. 4641. MOTION CARRIED UNANIMOUSLY. 6-0. 2. Resolution No. 4645 A1.4 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreement between the City of Auburn and Home Bound Services, a division of MSSI Councilmember Norman moved and Councilmember Partridge seconded to adopt Resolution No. 4645. MOTION CARRIED UNANIMOUSLY. 6-0. 3. Resolution No. 4646 F5.5 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Resource Conservation Manager Grant Agreement between the City of Auburn and Puget Sound Energy Councilmember Norman moved and Councilmember Partridge seconded to adopt Resolution No. 4646. Page 12 City of Auburn Council Meeting Minutes October 4 2010 MOTION CARRIED UNANIMOUSLY. 6-0. 4. Resolution No. 4647 A1.17 A Resolution of the City of Auburn, Washington, approving and authorizing execution of an Interlocal Agreement with Pierce County, regarding funding the local obligation for the Army Corps of Engineers' General Investigation Project Councilmember Norman moved and Councilmember Wagner seconded to adopt Resolution No. 4647. MOTION CARRIED UNANIMOUSLY. 6-0. IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:49 p.m. APPROVED THE DAY OF OCTOBER, 2010. Peter B. Lewis, Mayor Danielle Daskam, City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov Page 13