HomeMy WebLinkAboutITEM II-CCITY OF -J
AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Cancel Previous Award of Contract 10-11
Date: October 12, 2010
Department:
Attachments: Budget Status Sheet
Budget Impact:
Public Works
and Vicinity Map
$ 0
Administrative Recommendation:
City Council authorize the cancellation of the previous award of Contract 10-11, Project No. C41 OA, 277th
Wetland Mitigation Monitoring (Annual) to R & R Fab & Crane on their low bid of $26,991.41 plus WA
state sales tax of $2,564.18 for a total contract price of $29,555.59.
Background Summary:
The purpose of this project is to monitor and maintain the wetlands created under the S. 277th St.
Reconstruction Project, Project No. PR562, in order to meet permit requirements during the 10 year
monitoring period.
The City has been working with the Watershed Company to evaluate the performance of the wetlands
and to prepare construction and permit documents to address the deficiencies. The construction work
planned for 2010 included an herbicide treatment, replanting and installation of a temporary irrigation
system.
On August 16th, City Council awarded Contract 10-11 to R & R Fab & Crane. Subsequent to the award,
but before the Contract was executed by the City, it was determined that the majority of the site was too
inundated to allow for replanting. The site has experienced large fluctuations in the water levels during
the monitoring period, increasing the mortality rate of the wetland mitigation plantings. Contributing to the
current high water levels is a beaver dam located on Mill Creek downstream of the site. Due to the
current water levels and inability to plant the majority of the site, City staff is recommending the previous
award of Contract 10-11 be canceled.
The City plans to reassess our strategy for the site and then meet with the permitting regulatory agencies
to discuss the site's status, issues and proposed strategies.
A project budget contingency of $60,289 remains in the 102 (Arterial Street) Fund for this year. Additional
funds are anticipated to be required in future years to address the deficiencies of the wetland mitigation
site.
W1018-4
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD
❑ Fire ® Planning
❑ Park Board ®Public Works
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other
® Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Wagner
Staff: Dowdy
Meeting Date: : October 18, 2010
Item Number:
* moRE THAN YQLJ IMAGINED
Au.Bu
BUDGET STATUS SHEET
Project No: C410A Title: South 277th Street - Wetland Mitigation Monitoring
Project Manager: Leah Dunsdon
O Project Initiation
Initiation Date: July 19. 2010 O Permision to Advertise Date: October 12, 2010
Advertisement Date: July 30, 2010 Cancel Previous Award of Contract
Award Date: August 16. 2010 ® Contract Final Acceptance
O Monitoring Period
Funds Budgeted (Funds Available)
Funding
Prior Years
2010
2011
2012
Future Years
Total
102 Fund - Unrestricted
90,140
113,500
25,000
25,000
25,000
278,640
Total
90,140
113,500
25,000
25,000
25,000
278,640
Estimated Cost (Funds Needed)
Activity
Prior Years
2010
2011
2012
Future Years
Total
Design Engineering & Monitoring - City Costs
3,136
15,000
10,000
7,500
7,500
43,136
Design Eng. & Monitoring - Consultant Costs
54,258
25,000
10,000
7,500
7,500
104,258
Construction Estimate
32,746
35,000
15,000
15,000
97,746
0
0
0
0
Other - Water Meter Permit Fees
6,461
6,461
Construction Engineering - City Costs
0
4,000
5,000
5,000
5,000
19,000
ConstructionEngineering - ConsultantCosts
0
2,750
1,500
1,500
1,500
7,250
Total
90,140
53,211
61,500
36,500
36,500
277,851
102 Arterial Street Budget Status
Prior Years
2010
2011
2012
Future Years
Total
102 Funds Budgeted
(90,140)
(113,500)
(25,000)
(25,000)
(25,000)
(278,640)
102 Funds Needed
90,140
53,211
61,500
36,500
36,500
277,851
(102 Fund Project Contingency)
0
(60,289)
0
0
0
(789)
102 Funds Required
0
0
36,500
11,500
11,500
0
W1018-4A
Project
Site
ACItTJOF
BURN
WASHINGTON
W1018-4B
CITY OF AUBURN
C410A, 277TH WETLAND MITIGATION
MONITORING (ANNUAL)
NOT TO SCALE
Figure 1
Vicinity Map