HomeMy WebLinkAbout05-19-2010White River Valley Historical Society
Board Meeting Minutes
5/19/2010, 1:30-3:00 p.m.
Board Members Present: Richard Artura, Ronnie Beyersdorf, Tom Campbell, Pat Cavanaugh, Megan Evans, Mike
Gerber, Jennifer Hamor, Doug Hedger, Julie Herren, Gerry Honeysett, Ken Nelson, Judi Roland, Clarissa Ruston,
Lisa A Scarff, Jennifer Traufler
Board Members Excused: Gator Chamberlain, Mae Yamada
Staff Present: Hillary Pittenger, Erin Hash, Patricia Cosgrove, Tara McCauley
1. Call to Order and Approval of Minutes
A. President Gerber called the meeting to order and asked for the approval of minutes. MOTION CARRIED
Chair Report
A. Mae Yamada Health Update: Mae is now home and doing well following a medical procedure.
B. Board Vacancies: Jennifer Traufler and Hugo Hernandez have vacated their board positions. The board
expressed their sadness at loosing Jennifer and wished her well in her new position in Tacoma.
C. President Gerber reviewed the museum calendar.
D. Museology 101 Presentation: Guest Curator Pauline Pierre led the board members on a tour of the
Household Lace exhibit explaining a bit about the history, use and types of lace.
III. Committees
A. Treasury and Committee Report: Net income is ahead slightly from last year in part because of the
successful Free Wednesdays campaign. Group tours are behind from last year.
B. Mary Olson Farm Committee: Judi Roland, Chair gave an update on the farm. Wallpaper in the house is
complete. The electrician will come next week to install lighting. Fences and the hayfork are complete. Utility
trenching will begin next week. Grants for the interpretive signage are in work. Still seeking a new caretaker.
C. Collections Management: Jennifer Traufler noted that during the committee meeting of April 12, 2010
Hillary introduced new artifacts to the members. All items were accepted, including clay casks and wood crate, a
doll, photographs, 2 kerosene lamps and a graduation dress.
D. Halloween Costume Ball Committee: Chair Julie Herron, noted that the band selection was discussed.
Due to a sizable increase in cost from the Casino, ticket prices will be $55. Continued from last year will be the
selling of "ghost tickets". The sponsorship flyer was discussed regarding the need to educate potential sponsors
on how their support for the ball helps the museum. Also discussed was the new program format that will
provide an opportunity to raise money by selling ads (business card size, half page, full page, etc).
E. Community Connections Committee: Clarissa Ruston noted that in June presentations will be made to
the Auburn and Kent school boards. They will be putting together a schedule of parades where the museum and
farm activities can be promoted.
A Task Force met to discuss school fees. Their recommendation for school year 2010/2011 is to charge $5
per child for all visits to the Mary Olson Farm and $3 (was $2) for visits to the museum, with a minimum tour fee
of $20. They furthermore recommended we open booking for farm tours to schools outside of the Auburn
District, including private and home school groups. For 2010/2011 the Auburn District will receive an invoice
noting the cost for each farm tour, waived. This subsidy will expire perhaps in two years.
IV. Staff Report
A. Erin Hash gave the board a preview of the new Auburn Our Story featuring Bob Scarff.
V. Around the Table Comments and Adjourn
Motion to adjourn requested and carried.
Next Board Meeting: June 16, 2010 1:30 to 3 p.m.
Respectfully submitted by: Lisa Scarff