HomeMy WebLinkAbout06-16-2010White River Valley Historical Society
Board and Annual Meeting Minutes
6/ 16 / 2010, 1:30-3:00 p.m.
Location: Mary Olson Farm
Board Members Present: Richard Artura, Ronnie Beyersdorf, Tom Campbell, Pat Cavenaugh, Megan Evans, Mike
Gerber, Jennifer Hamor, Doug Hedger, Julie Herren, Judi Roland, Clarissa Ruston, Scarff, Lisa A
Board Members Excused: Gerry Honeysett, Ken Nelson, Mae Yamada
Board Members Not Present:
Staff Present: Erin Hash, Patricia Cosgrove, Tara McCauley
Call to Order and Approval of Minutes
A. President Gerber called the meeting to order and asked for the approval of the minutes.
MOTION CARRIED
Chair Report President Gerber
A. President Gerber reviewed the museum calendar especially noting: July 4t" Extavaganza,
Halloween Ball committee meeting, 3:30 PM, July, 12 2010, Finance Committee, 9:00 AM, July 22,
2010, and the Mary Olson Farm Committee 3:00 PM, July 28, 2010
B. Sign Up, July 4t" Celebration President Gerber
Board members were given a sign up sheet to volunteer at the museum during the 4t" of July
celebration.
C. Museology 101, Preview Summer Programs
Tara McCauley,
Curator of Education
The museum hosts 2 summer camps for children: the Living History and Extreme Environment
Camps. To find out what camp kids do at these camps, Curator Tara gave board members artifacts
to write up a Condition Report, and Board Members had fun with unusual historic items.
III. Committees
A. Finance Committee Treasurer Hedger
We are on track as we work through the year. The Halloween Ball will be very important. We are
ahead from last year due to Free Wednesdays. The 2011 audit check list has been revised. This will
more accurately reflect museum activity. A new procedure for the emergency and non-emergency
transfer of funds was reviewed. A motion to approve the procedure was requested, seconded and
carried. Patricia updated the board on grants (The OPM Report). Three new applications are
pending, and 1 new application is currently in development. As of June, 11 the Capital Campaign
needs an estimated $88,890.
B. Halloween Costume Ball Committee
Julie Herron
Program Ads: Megan will design the program. The structure and style of the ads was discussed. It
was suggested that pages of information regarding the history of the farm, museum past presidents,
etc., be added, or pictures of the board members as children for guests to guess "who is who".
Tickets and Sponsorship packets were provided to board members. More are available if needed.
B. Mary Olson Farm Committee Judi Roland
The committee is currently discussing the budget for Hops and Crops Harvest Festival, and is proud
to show off the work at the farm during this board meeting.
C. Community Connections Committee
Clarissa Ruston
Clarissa provided a calendar of events including Kid's Day, July 25, Pacific Day's parade, July 10,
Artrageous, August and the first Mary Olson farm special event, Hops&Crops.
IV. Staff Report
A. The board members toured the farm which included a demonstration of the hayfork and the
inside of the house
V. Around the Table Comments and Adjourn
Motion to adjourn requested and carried.
Next Board Meeting July 21, 2010 1:30 to 3 p.m.
Respectfully submitted by: Lisa Scarff