HomeMy WebLinkAbout07-21-2010White River Valley Historical Society
Board Meeting MINUTES
July 21, 2010, 1:30 to 3 p.m.
Muckleshoot Room, White River Valley Museum
Board Members Present: Richard Artura, Ronnie Beyersdorf, Tom Campbell, Gator Chamberlain, Pat
Cavanaugh, Megan Evans, Mike Gerber, Doug Hedger, Jennifer Hamor, Julie Herren, Gerry Honeysette,
Judi Roland, Lisa Scarff
Excused: Clarissa Ruston, Mae Yamada
Not Excused: Ken Nelson
Staff Present: Kristen Bruhahn, Patricia Cosgrove, Erin Hash, Tara McCauley
1. Call To Order, Introductions, Approval of Minutes, President Mike Gerber called the meeting to
order and a motion was made to pass the minutes of our last board meeting with two corrections:
members excused should include Gator Chamberlain, staff present should include Kristen Bruhahn.
Board President Report
President Gerber review the museum Museum Calendar, and Director Cosgrove demonstrated
the museum's website: www.wrvmuseum.org, paying particular attention to the Whulshootseed
alphabet audio game.
III. Committees
A. Finance Committee
Treasurer Doug Hedger reviewed the second quarter Financial Statement, noting that we are ahead of
last year but that the overall annual performance will depend upon the success of the Halloween
Costume Ball.
Speaking for the Finance Committee, Treasurer Hedger proposed an increase in the Board and Officers
Liability Insurance carried by the Museum for board members that represent the Historical Society, from
one million per occurance and annual aggregate, to two million. The cost per year would increase by
$1,000 which he felt could be covered, causing a budget amendment made if passed. Board members
discussed this need, with Richard Artura supporting this move and attorney Tom Campbell noting that in
the event of a law suit the plaintiff would look for the source of the greatest insurance, and that would
be the City of Auburn not the Museum. Board members appointed by the City are coverd through their
policy at $22 million per occurance. Discussion continued, with Gator Chamberlain recommending that
the motion be tabled for discussion at a future meeting. The motion to increase Board and Officers
Liability Insurance was tabled.
The Finance Committee also recommended that the 'rainy day fund' ($5,350) be tapped to support a fill
in Curator of Collections for 20 hours a week and Cindy Tangen the PR consultant in between funds that
are available for these purposes through grants. Patricia Cosgrove stated that this did not need to go
before the board, so after some discussion, the motion was taken from the floor.
B. Mary Olson Farm Committee
Chair Judi Roland noted that the security system is being installed, that the utilities are almost complete,
and that the farm has been greatly cleaned up in preparation for the upcoming Summer Camp.
C. Halloween Costume Ball Committee
Chair Julie Herren encouraged board members to sell Program Ads and passed out the program ad order
form. She also asked members to send her their guest list, so that she and other committee members
can begin calling folks to invite them. In year's we have missed direct invitations to important people, so
the committee decided to take this approach. Lastly, she asked all to please bring in two bottles of wine
for the auction at the next board meeting.
IV. Staff Report
A. Curator of Education Tara McCauley reviewed plans for our first ever Hops & Crops
Harvest Festival, 9/25.
B. Patricia Cosgrove reviewed the next exhibit, Politics & Bedcovers, American Quilts and
Textiles which opened August 10.
V. Board Member Comments Around Table President Gerber
Adjourn