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HomeMy WebLinkAbout09-08-2010 * CITY OF * PLANNING COMMISSION September 8, 2010 WASHINGTON MINUTES 1. CALL TO ORDER Chair Judi Roland called the meeting to order at 7:00 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Commission Members present were: Chair Judi Roland, Vice Chair Kevin Chapman, Bob Baggett, Ron Copple, Michael Hamilton, Wayne Osborne, and Dave Peace. Commissioner Member Excused: Joan Mason. Staff present included: Planning Manager Elizabeth Chamberlain, Principal Planner Jeff Dixon, Senior Planner Hillary Taylor, and Administrative Support Clerk Tina Kriss. II. APPROVAL OF MINUTES A. July 7, 2010 Commissioner Peace moved and Commissioner Chapman seconded to approve the minutes from the July 7, 2010 meeting as submitted. MOTION CARRIED 4-0 Michael Hamilton and Robert Baggett abstained from voting due to their absence at the at the July 7, 2010 meeting. III. PUBLIC COMMENT There were no members of the public present for comments. IV. PLANNING DEPARTMENT REPORT Planning Manager Elizabeth Chamberlain briefed the Commission on both the South Division Street Promenade and City Hall Plaza projects and provided a handout to the Commissioners. Ms. Chamberlain informed Committee the bid for City Hall Plaza was advertised on August 12, with the bid opening August 26, 2010. R.L. Alia was awarded the bid on September 2, 2010. The pre-construction conference will be held on Friday, September 17, 2010 with construction commencing soon thereafter. Ms. Chamberlain stated the Marvel building and Charlie Wong building will be demolished; the City does not own Charlie Wong it is bank owned. The Liquidation Outlet is bank owned and will not be demolished at this time. Ms. Chamberlain briefed the Commission on the urban design concept for the promenade; the design is about 30% completed with KPG Inc. selected as the consultant. Planning Commission Meeting Minutes September 8, 2010 Chamberlain explained the promenade was funded with a $3M Economic Development Administration grant with the remaining funding from Local Revitalization Funding through the State of Washington; a percentage of the state sales tax is returned to the City ($250,000.00 a year for 25 years which the City can bond against). The local revitalization funds are specific to downtown and are unable to be used elsewhere. Commissioners asked if there is a current plan to develop in the Auburn Junction area. The goal of the project is to relocate the utilities from the alleyways to the street and upsize utilities for the future redevelopment. With the improvements and design complete the City feels it would be setting the stage for development and be providing substantial incentives for developer proposals. Spencer Alpert of Alpert Capital currently has a Development Agreement through October 2010 but there are no specific plans for development at this time. The City's economic development team is pushing and marketing the City of Auburn as a prime location to invest in for developers as well as for residential use due to the convenience of the train station and other amenities. Principal Planner Dixon discussed some of the City's development activity and status on projects/plats nearing completion or beginning development which will provide the City with several additional residential lots or development. The following list provides status of City projects nearing completion or beginning construction: o Kersey 1 B Plat is near completion - 167 SF lots o Auburn 40, now called Monterey Park - 239 MF & SF lots o Jovita Heights, now called Vista Pointe is near completion - 107 SF lots o Centoili Plaza, north of KFC on Auburn Way North is a commercial project just receiving final short plat and is ready to start the civil improvements; there is an additional development starting shortly on this short plat o Quality Inn (name may change) has begun the development process for a 70 room hotel located south of SR 18 and north of 6th Street between A Street SE and Auburn Way South V. PUBLIC HEARINGS A. 2010 Comprehensive Plan Amendment Changes Principal Planner Jeff Dixon presented a brief staff report summary; School Districts are required to update their 6-year Capital Facilities Plan (CFP) on an annual basis. Information contained in the school district's CFP serve as the basis for the City's collection of school impact fees on behalf of the school district. The CFP is adopted as part of the City's Comprehensive Plan and the actual impact fee assessed is subsequently set by ordinance by the City Council. Capital Facilities Plans are subject to environmental review (SEPA) and a Determination of Non Significance (DNS) was issued for each CFP by each school district and incorporated into the City's environmental determination. The Commission determined they would consider the Map Amendment (CPM) #1 prior to considering the Comprehensive Plan policy/text amendment changes of the School Districts CFPs. 2 Planning Commission Meeting Minutes September 8, 2010 Map Amendment (CPM) #1 Principal Planner Jeff Dixon stated the twenty-five map changes are all to reflect a change in city limits due to an annexation and thus are represented by a single map change number and Policy/Text (P/T) Amendments P/T #1 through #5, will be considered separately. The action requested is the Planning Commission incorporation of Map Amendment (CPM) #1 into the City's Comprehensive Plan. Mr. Dixon stated the City adopted Ordinance No. 6261 which annexed a piece of property located on the east side of Green River Road SE for municipal purposes that was intended to be used with the Mary Olson Farm, the annexation of this property required the City to amend maps 1.1 through 14.2 in the comprehensive plan. These maps are being revised to show a minor change in the City limit boundaries. Chair Roland opened the public hearing at 7:50 p.m. to receive comments about Map Amendment (CPM) #1. There being no one present to speak regarding Map Amendment (CPM) #1, Chair Roland closed the hearing at 7:51. Chair Roland opened discussion with Commissioners. Commission Member Chapman asked the difference between the downtown and urban center maps, Map numbers 3.3 & 3.4. Principal Planner Dixon answered Commission member Chapman stating the urban center maps and downtown maps refer to different designations; the urban center designation, Map No. 3.4 refers to a designation that came from the Puget Sound Regional Council (PSRC) where a specific area meets certain performance standards and then can be given priority for grant funding from the PSRC for meeting that criteria. The City then sought out this designation pursuant to PSRC's standards and was established as the planning area for the Auburn Downtown Plan adopted in May 2001. The downtown designation pursuant to Map No. 3.3 is for the purpose of implementing the goals and policies that refer to applying to Auburn's "downtown". Commissioner Peace moved and Commissioner Copple seconded to recommend inclusion of the Map Amendment (CPM) #1 into the City's Comprehensive Plan amendments. MOTION CARRIED 7-0 Policy/Text Amendments P/T #1 - Auburn School District Capital Facilities Plan 2010-2016 The Auburn School District provided the City with its annually updated CFP covering 2010-2016 which was adopted by the School Board on May 10, 2010. The School district has provided the City with their updated capital facilities plan as required annually to include a six-year period. The School District issued a Determination of Non- Significance (DNS) for the adoption of their capital facilities plan. The action requested by the Planning Commission is the incorporation their capital facilities plan into the City's Comprehensive Plan. 3 Planning Commission Meeting Minutes September 8, 2010 Mr. Dixon informed the Commission that Council takes a subsequent step to establish the amount of school impact fees and the reason for the adoption of the school's capital facilities plans are to give the city the authority for collecting those school district impact fees on behalf of the school districts. The impact fees for single-family dwellings is $5,266.33, a decrease, and for multi-family dwellings $1,518.22, an increase. The fee has decreased slightly from previous years for single family; however, an increase was requested for multi-family dwellings. Staff recommends that the Planning Commission recommend approval to the City Council of Policy/Text Amendments P/T #1 - Auburn School District capital facilities plan. Chair Roland opened the public hearing at 8:00 p.m. to receive comments about Policy/Text Amendment (P/T) #1, Auburn School District. There being no one present to speak regarding Policy/Text Amendment (P/T) #1, Auburn School District, Chair Roland closed the hearing at 8:01. Commissioner Copple moved and Commissioner Chapman seconded to recommend inclusion of the Policy/Text Amendment (P/T) #1, Auburn School District, into the City's Comprehensive Plan amendment. MOTION CARRIED 7-0 Policy/Text Amendment (P/T) #2 Kent School District Capital Facilities Plan 2010 - 2011 through 2015-2016 Principal Planner Jeff Dixon briefed the Commission regarding this amendment for the Kent School District; the Kent School District provided the City with its annually updated CFP covering 2010-2011 through 2015-2016 which was adopted by the School Board on June 23, 2010. The School District issued a Determination of Non-Significance (DNS). The proposed impact fees for single-family dwelling are $5,394.00 and for multi- family dwelling $3,322.00; the same impact fees as the previous years. City staff is recommending that Planning Commission recommend approval to the City Council of the Policy/Text Amendment (P/T) #2, Kent School District Capital Facilities Plan 2010 - 2011 through 2015-2016. Chair Roland opened the public hearing at 8:03 p.m. to receive comments about Policy/Text Amendment (P/T) #2, Kent School District Capital Facilities Plan 2010 - 2011 through 2015-2016. There being no one present to speak regarding Policy/Text Amendment (P/T) #2, Kent School District Capital Facilities Plan 2010 - 2011 through 2015-2016, Chair Roland closed the hearing at 8:03. Commissioners stated information regarding this text amendment, from page 31 of the CFP shows an increase in the single family impact fee by $92.00 and an increase in the multi-family by $56.00,. Mr. Dixon answered the Commission stating page 31 indicates the correct change in the fees and the staff report is inaccurate. Mr. Dixon pointed out the City's code specifically requires a letter be written and submitted by the District to the City when an increase is requested. Commissioners asked Mr. Dixon to correct the fee structure to agree with page 31 of the CFP and suggested the materials should include the letters from the District showing the requested fees. 4 Planning Commission Meeting Minutes September 8, 2010 Commissioner Chapman moved and Commissioner Osborne seconded to recommend inclusion of Policy/Text Amendment (P/T) #2, Kent School District Capital Facilities Plan 2010 - 2011 through 2015-2016, into the City's Comprehensive Plan. MOTION CARRIED 7-0 Policy/Text Amendment (PIT) #3, Dierinaer School District Capital Facilities Plan 2011 through 2016 The Dieringer School District provided the City with its annually updated CFP covering 2011-2016 which was adopted by the School Board on May 20, 2010. The School District issued a Determination of Non-Significance (DNS). The proposed impact fees for single-family dwellings is $4,296.00, an increase, and shows the payment exceeds the impact fees calculations for multi-family indicating they keep the same multi-family rate. However, the District is proposing same impact fees as the previous years. The actual fee is determined by the City Council. City staff is recommending that Planning Commission recommend approval to the City Council of the Dieringer School District Capital Facilities Plan. Chair Judi Roland opened the public hearing at 8:08 p.m. to receive comments about Policy/Text Amendment (PIT) #3, Dieringer School District Capital Facilities Plan 2011 through 2016. There being no one present to speak regarding Policy/Text Amendment (P/T) #3, Dieringer School District Capital Facilities Plan 2011 through 2016, Chair Roland closed the hearing at 8:09 p.m. Commissioner Peace moved and Commissioner Baggett seconded to recommend inclusion of Policy/Text Amendment (P/T) #3, Dieringer School District Capital Facilities Plan 2011 through 2016, into the City's Comprehensive Plan. MOTION CARRIED 7-0 Policy/Text Amendment (PIT) #4, Federal Way School District Capital Facilities Plan 2011 The Federal Way Public School District provided the City with its annually updated CFP covering 2011 which was adopted by the Federal Way School Board on May 25, 2010. The school district issued a Determination of Non-Significance (DNS). The proposed impact fees for single-family dwellings is $4,014.00, and increase and for multi-family dwellings $2,172.00, also an increase. City staff is recommending that Planning Commission recommend approval to the City Council of the Federal Way School District Capital Facilities Plan. Chair Roland opened the public hearing at 8:11 p.m. to receive comments about Policy/Text Amendment (P/T) #4, Federal Way School District Capital Facilities Plan 2011. There being no one present to speak Policy/Text Amendment (P/T) #4, Federal Way School District Capital Facilities Plan 2011, Chair Roland closed the hearing at 813 p.m. 5 Planning Commission Meeting Minutes September 8, 2010 Commissioner Copple moved and Commissioner Osborne seconded to recommend inclusion of Policy/Text Amendment (P/T) #4, Federal Way School District Capital Facilities Plan 2011, into the City's Comprehensive Plan amendment. MOTION CARRIED 7-0 Policy/Text Amendments (P/T) #5, Miscellaneous Policy/Text Amendments to Various Comprehensive Plan Chapters (Chapter 9, Appendix B) Policy and Text Amendment #5 is seven City initiated comprehensive plan policy and text amendments largely for the purpose of minor updates such as changes to some of the titles of the documents that are cited within our comprehensive plan, and other changes to create consistency between the current document in relation to some previous comprehensive plan and zoning code and regulation changes that the City made. This policy and code amendment consists of two parts; the first part is six strike through and underline changes to Chapter 9 which is titled The Environment; the second part of policy and code amend #5 is a change to Appendix B to incorporate by reference the City's preparation of a greenhouse gas inventory. Chair Roland opened the public hearing at 8:14 p.m. to receive comments about Policy/Text Amendments (P/T) #5, items A-G, Miscellaneous Policy/Text Amendments to Various Comprehensive Plan Chapters (Chapter 9, Appendix B). There being no one present to speak Policy/Text Amendments (P/T) #5, items A-G, Miscellaneous Policy/Text Amendments to Various Comprehensive Plan Chapters (Chapter 9, Appendix B), Chair Roland closed the public hearing at 8:15 p.m. Commissioners asked Mr. Dixon if the City Council commissioned the Greenhouse Gas Inventory by Cascadia Consulting Group, dated August 2010 under Resolution No. 4368. Mr. Dixon answered the Commission by stating the resolution itself did authorize the preparation of Greenhouse Gas inventory because Resolution No. 4368 was done June 30, 2008, and in 2009 the City contracted with the Cascadia Consulting Group to conduct the Greenhouse Gas Inventory. Due to the considerable amount of data collected for this inventory it took several months to prepare so, the inventory was not specifically authorized by the Resolution. Instead, the Resolution expressed general support for local, regional and national sustainability. Commissioners asked Mr. Dixon why the inventory was completed at this time. Mr. Dixon answered Commission stating that is increasing awareness and concern for the effect of carbon dioxide emissions on climate change. The City is not required to report at this time but there are efforts in the legislature to have jurisdictions report on emissions of greenhouse gases and to set specific targets. The City has conducted the inventory in anticipation of these future requirements and the desire to have a baseline of information to work from. Commissioner Hamilton moved and Commissioner Peace seconded to recommend inclusion of Policy/Text Amendments (P/T) #5, items A-G, Miscellaneous Policy/Text Amendments to Various Comprehensive Plan Chapters (Chapter 9, Appendix B), into the City's Comprehensive Plan amendment. MOTION CARRIED 7-0 6 Planning Commission Meeting Minutes September 8, 2010 VI. OTHER BUSINESS Chair Roland stated the next meeting will be held Tuesday, October 5, 2010. The November meeting will be held Wednesday, November 2, 2010 due to Election Day. Chair Roland and Mr. Dixon determined no meeting will be held September 21, 2010. VII. ADJOURNMENT There being no further business to come before the Planning Commission, Chair Roland adjourned the meeting at 8:22 p.m. 7