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HomeMy WebLinkAbout09-20-2010 n CITY OF ='f !BURN FINANCE COMMITTEE WASHINGTON SEPTEMBER 20, 2010 6:00 PM, CITY HALL ANNEX CONFERENCE ROOM 1 MINUTES I. CALL TO ORDER Vice Chair Lynn Norman called the meeting to order at 6:00 p.m. in Conference Room No. 1 located on the second floor of the City Hall Annex located at One East Main Street in Auburn. Vice Chair Norman and Member John Partridge were present. Chair Nancy Backus was excused. Present during the meeting were Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Finance Director Shelley Coleman, Planning and Development Director Kevin Snyder, Information Services Director Lorrie Rempher, Human Resources and Property/Risk Management Director Brenda Heineman, Environmental Protection Manager Chris Andersen, Planning Manager Elizabeth Chamberlain, Public Works Director Dennis Dowdy, and Deputy City Clerk Cathy Richardson. Wayne Osborne was also present. II. CONSENT ITEMS A. Approval of Minutes 1. Minutes of the September 7, 2010 Finance Committee meeting. Member Partridge moved to approve the Septemer 7, 2010 minutes. Vice Chair Norman concurred. MOTION CARRIED UNANIMOUSLY. 2-0. B. Vouchers Pagel Finance Committee Minutes September 20, 2010 1. Claims F4.9.5 Claims check numbers 398184 through 398504 in the amount of $2,909,872.02 and one wire transfer in the amount of $608,872.02 and dated September 20, 2010. 2. Payroll F4.9.2 Payroll check numbers 529749 to 529849 in the amount of $809,277.51 and electronic deposit transmissions in the amount of $1,108,420.50 for a grand total of $1,917,698.01 for the pay period covering September 1, 2010 to September 15, 2010. Committee members reviewed the vouchers and briefly discussed claims voucher numbers 101, 398185, 398205 and 398366. Member Partridge moved to approve the vouchers. Vice Chair Norman concurred. MOTION CARRIED UNANIMOUSLY. 2-0. III. ORDINANCES AND RESOLUTIONS A. Ordinances There was no ordinance for Committee consideration. B. Resolutions 1. Resolution No. 4636 A3.16.12, A5.3.37, F5.4 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Interlocal Agreement between the cities of Auburn and Kent for the establishment and use of fiber optic cable and equipment down the 277th Street corridor See Item 111. B.2 for discussion on Resolution No. 4636. Member Partridge moved to approve and forward Resolution No. 4636 to the full Council. Vice Chair Norman concurred. MOTION CARRIED UNANIMOUSLY. 2-0. Page 2 Finance Committee Minutes September 20, 2010 2. Resolution No. 4643 A5.3.37 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement between the City of Auburn and the U.S. Department of Justice accepting grant funds for the development of the Valley Cities Broadband Network Director Rempher distributed a map displaying the fiber network. Director Rempher stated that Resolution No. 4636 is an interlocal agreement with the City of Kent and Valley Communications Center with regard to installation of fiber optic cable and equipment down the 277th Street corridor. Resolution No. 4643 also authorizes use of grant funds received under Resolution No. 4643 in the amount of $150,000 for the Valley Cities Broadband Network. Director Rempher explained that Valley Communications will have control of the fiber as it comes into their building and will be used for public safety purposes throughout the region. The network is being constructed on land owned by the City of Kent and the City of Auburn is accepting the grant and will have fiscal responsibilities for the grant. Mayor Lewis thanked Director Rempher for all her work in coordinating efforts and garnering approval from the authorities for the cities of Auburn and Kent and Valley Communication Center. Member Partridge moved to approve and forward Resolution No. 4643 to the full Council. Vice Chair Norman concurred. MOTION CARRIED UNANIMOUSLY. 2-0. IV. DISCUSSION ITEMS A. Planning & Development Consultant Services Agreement A3.16.5 City Council grant permission to enter into a Consultant Services Agreement in the amount of $30,240 between the City of Auburn and Soundview Consultants LLC and authorize the Mayor to sign the agreement. Page 3 Finance Committee Minutes September 20, 2010 Environmental Protection Manager Chris Andersen stated that the consultant agreement with Soundview Consultants will provide environmental services for the City of Auburn Wetland Mitigation Assessment project. Manager Andersen explained that the City received grant funds in October 2009 in the amount of $33,885 to fund 75% of the project from the Environmental Protection Agency (EPA). The City's match of 25% is in the form of staff salaries. In response to questions from Member Partridge, Manager Andersen reported that staff has not yet submitted for cost reimbursement to date, however work is underway. The project will continue through 2011. B. July 2010 Financial Report Director Coleman reviewed the July 2010 Financial Report and reported that budgeted year-to-date revenues are up due, in part, to the timing of receipts for property taxes. Expenditures are under budget as of the end of July 2010. Member Partridge requested an update on gambling excise tax payments. In response to questions by Member Partridge, Director Coleman stated that the natural gas tax payments are received quarterly. Revenues for natural gas taxes are price sensitive. Natural gas tax revenues are down due to a number of reasons including weather related issues. Committee members briefly reviewed revenues and expenditures and complimented Director Coleman on the report format. C. Ordinance No. 6330 01.1, A1.3.2 An Ordinance of the City Council of the City of Auburn, Washington, repealing Chapter 6.08 of the Auburn City Code relating to animals running at large Director Heineman reported that Ordinance No. 6330 repeals Chapter 6.08 which was adopted in 1957. The 1957 code related to the impoundment by the City of animals running at large and related fees to be paid to the Chief of Police. The City subsequently adopted King County's comprehensive animal services regulations. This will bring the Auburn City Code into Page 4 Finance Committee Minutes September 20, 2010 compliance with King County regulations and is a housekeeping issue with regard to the outdated City Code. D. Resolution No. 4642 A1.17 A Resolution of the City of Auburn, Washington, approving and authorizing execution of an Interlocal Agreement with Pierce County, thereby amending the Pierce County Countywide Planning Policies Planning Manager Elizabeth Chamberlain reported that amendments to the Pierce County Countywide Planning Policies are specific to affordable housing. The amendments were approved by the Pierce County Regional Council in 2009 and by the Pierce County Council in February 2010. The City's Comprehensive Plan must be consistent with the Pierce County Countywide Policies. E. Ordinance No. 6320 04.4.9 An Ordinance of the City Council of the City of Auburn, Washington, related to the Auburn Municipal Airport, amending the qualifications for the Airport Supervisor, clarifying the authorization for the adoption of administrative rules, clarifying the enforcement procedures, removing or amending obsolete references, and amending Chapters 2.18 and 12.56 of the Auburn City Code Director Coleman briefly reviewed revisions to the Airport Supervisor qualifications and Auburn City Code Chapters 2.18 and 12.56, which define movement areas and traffic ways and clarify enforcement procedures. The amendments were approved by the Airport Advisory Board. F. Mayor's Report Mayor Lewis briefly spoke regarding the King County Council Flood Control Board. Page 5 Finance Committee Minutes September 20, 2010 V. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 6:28 p.m. APPROVED THE 44\- DAY OF OCTOBER 2010. Lynn o an, Vice Chair Cathy Rich rdson, Deputy City Clerk Page 6