HomeMy WebLinkAbout09-20-2010
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CITY OF ='f
!BURN FINANCE COMMITTEE
WASHINGTON SEPTEMBER 20, 2010
6:00 PM, CITY HALL ANNEX
CONFERENCE ROOM 1
MINUTES
I. CALL TO ORDER
Vice Chair Lynn Norman called the meeting to order at 6:00 p.m. in
Conference Room No. 1 located on the second floor of the City Hall
Annex located at One East Main Street in Auburn. Vice Chair Norman
and Member John Partridge were present. Chair Nancy Backus was
excused. Present during the meeting were Mayor Peter B. Lewis, City
Attorney Daniel B. Heid, Finance Director Shelley Coleman, Planning and
Development Director Kevin Snyder, Information Services Director Lorrie
Rempher, Human Resources and Property/Risk Management Director
Brenda Heineman, Environmental Protection Manager Chris Andersen,
Planning Manager Elizabeth Chamberlain, Public Works Director Dennis
Dowdy, and Deputy City Clerk Cathy Richardson. Wayne Osborne was
also present.
II. CONSENT ITEMS
A. Approval of Minutes
1. Minutes of the September 7, 2010 Finance Committee
meeting.
Member Partridge moved to approve the Septemer 7, 2010
minutes. Vice Chair Norman concurred.
MOTION CARRIED UNANIMOUSLY. 2-0.
B. Vouchers
Pagel
Finance Committee Minutes September 20, 2010
1. Claims
F4.9.5
Claims check numbers 398184 through 398504 in the
amount of $2,909,872.02 and one wire transfer in the
amount of $608,872.02 and dated September 20, 2010.
2. Payroll
F4.9.2
Payroll check numbers 529749 to 529849 in the amount of
$809,277.51 and electronic deposit transmissions in the
amount of $1,108,420.50 for a grand total of $1,917,698.01
for the pay period covering September 1, 2010 to
September 15, 2010.
Committee members reviewed the vouchers and briefly
discussed claims voucher numbers 101, 398185, 398205
and 398366.
Member Partridge moved to approve the vouchers. Vice
Chair Norman concurred.
MOTION CARRIED UNANIMOUSLY. 2-0.
III. ORDINANCES AND RESOLUTIONS
A. Ordinances
There was no ordinance for Committee consideration.
B. Resolutions
1. Resolution No. 4636
A3.16.12, A5.3.37, F5.4
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Interlocal Agreement between the cities of Auburn and
Kent for the establishment and use of fiber optic cable and
equipment down the 277th Street corridor
See Item 111. B.2 for discussion on Resolution No. 4636.
Member Partridge moved to approve and forward Resolution
No. 4636 to the full Council. Vice Chair Norman concurred.
MOTION CARRIED UNANIMOUSLY. 2-0.
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Finance Committee Minutes September 20, 2010
2. Resolution No. 4643
A5.3.37
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Agreement between the City of Auburn and the U.S.
Department of Justice accepting grant funds for the
development of the Valley Cities Broadband Network
Director Rempher distributed a map displaying the fiber
network. Director Rempher stated that Resolution No. 4636
is an interlocal agreement with the City of Kent and Valley
Communications Center with regard to installation of fiber
optic cable and equipment down the 277th Street corridor.
Resolution No. 4643 also authorizes use of grant funds
received under Resolution No. 4643 in the amount of
$150,000 for the Valley Cities Broadband Network.
Director Rempher explained that Valley Communications will
have control of the fiber as it comes into their building and
will be used for public safety purposes throughout the
region. The network is being constructed on land owned by
the City of Kent and the City of Auburn is accepting the grant
and will have fiscal responsibilities for the grant.
Mayor Lewis thanked Director Rempher for all her work in
coordinating efforts and garnering approval from the
authorities for the cities of Auburn and Kent and Valley
Communication Center.
Member Partridge moved to approve and forward Resolution
No. 4643 to the full Council. Vice Chair Norman concurred.
MOTION CARRIED UNANIMOUSLY. 2-0.
IV. DISCUSSION ITEMS
A. Planning & Development Consultant Services Agreement
A3.16.5
City Council grant permission to enter into a Consultant Services
Agreement in the amount of $30,240 between the City of Auburn
and Soundview Consultants LLC and authorize the Mayor to sign
the agreement.
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Finance Committee Minutes September 20, 2010
Environmental Protection Manager Chris Andersen stated that the
consultant agreement with Soundview Consultants will provide
environmental services for the City of Auburn Wetland Mitigation
Assessment project. Manager Andersen explained that the City
received grant funds in October 2009 in the amount of $33,885 to
fund 75% of the project from the Environmental Protection Agency
(EPA). The City's match of 25% is in the form of staff salaries.
In response to questions from Member Partridge, Manager
Andersen reported that staff has not yet submitted for cost
reimbursement to date, however work is underway. The project will
continue through 2011.
B. July 2010 Financial Report
Director Coleman reviewed the July 2010 Financial Report and
reported that budgeted year-to-date revenues are up due, in part,
to the timing of receipts for property taxes. Expenditures are under
budget as of the end of July 2010.
Member Partridge requested an update on gambling excise tax
payments.
In response to questions by Member Partridge, Director Coleman
stated that the natural gas tax payments are received quarterly.
Revenues for natural gas taxes are price sensitive. Natural gas tax
revenues are down due to a number of reasons including weather
related issues.
Committee members briefly reviewed revenues and expenditures
and complimented Director Coleman on the report format.
C. Ordinance No. 6330
01.1, A1.3.2
An Ordinance of the City Council of the City of Auburn,
Washington, repealing Chapter 6.08 of the Auburn City Code
relating to animals running at large
Director Heineman reported that Ordinance No. 6330 repeals
Chapter 6.08 which was adopted in 1957. The 1957 code related
to the impoundment by the City of animals running at large and
related fees to be paid to the Chief of Police. The City
subsequently adopted King County's comprehensive animal
services regulations. This will bring the Auburn City Code into
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Finance Committee Minutes September 20, 2010
compliance with King County regulations and is a housekeeping
issue with regard to the outdated City Code.
D. Resolution No. 4642
A1.17
A Resolution of the City of Auburn, Washington, approving and
authorizing execution of an Interlocal Agreement with Pierce
County, thereby amending the Pierce County Countywide Planning
Policies
Planning Manager Elizabeth Chamberlain reported that
amendments to the Pierce County Countywide Planning Policies
are specific to affordable housing. The amendments were
approved by the Pierce County Regional Council in 2009 and by
the Pierce County Council in February 2010. The City's
Comprehensive Plan must be consistent with the Pierce County
Countywide Policies.
E. Ordinance No. 6320
04.4.9
An Ordinance of the City Council of the City of Auburn,
Washington, related to the Auburn Municipal Airport, amending the
qualifications for the Airport Supervisor, clarifying the authorization
for the adoption of administrative rules, clarifying the enforcement
procedures, removing or amending obsolete references, and
amending Chapters 2.18 and 12.56 of the Auburn City Code
Director Coleman briefly reviewed revisions to the Airport
Supervisor qualifications and Auburn City Code Chapters 2.18 and
12.56, which define movement areas and traffic ways and clarify
enforcement procedures. The amendments were approved by the
Airport Advisory Board.
F. Mayor's Report
Mayor Lewis briefly spoke regarding the King County Council Flood
Control Board.
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Finance Committee Minutes September 20, 2010
V. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:28 p.m.
APPROVED THE 44\- DAY OF OCTOBER 2010.
Lynn o an, Vice Chair Cathy Rich rdson, Deputy City Clerk
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