HomeMy WebLinkAbout07-22-2010
GOVE COMMUNITY CAMPUS COMMITTEE
A DBURNLES F
WASHINGTON
July 22, 2010
MINUTES
I. CALL TO ORDER
Chair Rich Wagner called the meeting to order at 9:05 a.m. in Council Chambers
located on the first floor of Auburn City Hall, 25 W. Main Street, Auburn, WA.
Committee members present were: Chair Rich Wagner, Vice Chair Lynn
Norman and Member Bill Peloza. Staff members present included: Director of
Human Resources/Risk & Property Management Brenda Heineman, Parks, Arts
and Recreation Director Daryl Faber, Finance Director Shelley Coleman, City
Engineer/Assistant PW Director Dennis Selle, Project/Construction Manager
Steven Burke, Community Services Manager Michael Hursh, IS Director Lorrie
Rempher, Planning Director Kevin Snyder, Network Communications Engineer
Colin Schmalz, and Human Resources Assistant Cheryl Abner
Also in attendance were:
Tom Bates, BLRB Consultant
Ron Harpel, BLRB Consultant
II. APPROVAL OF MINUTES
Vice Chair Norman entertained a motion to approve the minutes of the May 11,
2010 meeting. Member Peloza seconded.
Minutes approved unanimously 2-0.
Discussion
A. Human Service Benefits and Uses of the New Community Center
Community Services Manager Michael Hursh gave an overview of human
services and uses of the new Community Center. He explained the HUD
funding mechanism within our community block grant. It is a mechanism that
allows them to take a loan at a low interest rate to put into the building of the
community center. There is approximately $2 million that Auburn is able to
access. It is planned to be serviced over the next 15 to 20 years by a portion of
our Federal Community Development Block Grant (CDBG).
In conversations in Auburn within the community, there seems to be some
opportunity for further definition of what the use of the actual structure will be.
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Community Center Committee Minutes
July 22, 2010
Manager Hursh and Director Coleman have been dealing with the King County
Housing Authority. They are increasingly willing partners in this project because
they see the value of this investment by the City as being very vital to what it is
they are trying to do in improving the quality of life for their residents.
Auburn received $452,000.00 in CDBG funds this year which was slightly up
from last year. They normally receive $400-450,000.00 per year and
$150,000.00 of that was dedicated to housing repair.
If Federal funding formulas for CDBG continue as they have for the past 30
years to be based on population, then when the recent annexations of Lea Hill
and West Hill are counted in the 2010 census, the City expects to receive about
$150,000 each year in addition to the $450,000.
B. Policies for Various Groups' Use of the Community & Activity
Center
Director Faber discussed the policies for various groups' use of the Community
and Activity Center. There is a resident and non-resident rate which is the
resident rate plus 25% on rentals. There is no official non-profit rate but it has
been a policy of giving non-profits 50% off of the rental fee. We are evaluating
a program of having a resident rate, a non-resident rate, a non-profit rate and a
non-resident/non-profit rate. Director Faber plans to put together a fee structure
and will present it to the Committee at the next meeting with an actual dollar
figure with some options and opportunities for the Committee to review before
going to the full Council.
It is the intent of the new fee structure is to treat the Les Gove Community
Campus as a whole so that there will not be inappropriate competition between,
for example, the Community Center and the Senior Activity Center rentals.
Depending on when the Community Center is completed, the City will be
running the Activity Center and the Boys and Girls Club will be adding some
programs when appropriate. Member Peloza asked how much modification will
be required for the PRAB (Parks Recreation and Arts Building). Director Faber
responded by saying the major tenant improvements are intended to be done
via the Boys and Girls Club model. There will have to be some modifications
but they said they would go in under existing conditions. Member Peloza
recommended we incorporate an operations timeline into the existing financial
Gantt chart. Vice Chair Norman stated that she wants us to be open and have
a mechanism that people who are not part of a non-profit and do not have a lot
of money are not excluded from using the facility.
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Community Center Committee Minutes
July 22, 2010
C. Activity Center Construction Update
Project/Construction Manager Steve Burke reported that the Notice to Proceed
for the construction of the Activity Center was issued June 7, 2010 with a
contractual completion date of April 7, 2012. However, the contractor's
schedule indicates a substantial completion date of February 4, 2012 which is
approximately five weeks ahead of schedule. The schedule indicates that the
test pervious concrete pours will start mid-September. We are still awaiting our
pervious concrete sub-contractor's certifications which should be received next
week. Manager Burke will provide the Committee with a master schedule to be
placed in their mailboxes.
Member Peloza recommended a new flag pole for the American flag and re-
sitting the flag pole at the PRAB to another location. He suggested involvement
of local service clubs in this endeavor, for example the Veterans of Foreign
Wars (VFW).
BLRB Architects Consultant Ron Harpel stated they want to be on target with
selecting colors and getting them back to the contractor so materials can be
ordered. It was recommended the committee plan to meet within the next two
weeks or early September. The Color Committee members are Consultant
Bates, Consultant Harpel, Director Heineman, Director Faber, and Manager
Burke in addition to the Les Gove Community Campus Committee members.
D. Community Center Design Elements Confirmation
Consultant Harpel presented the Committee with handouts and illustrations of
the design theme of the Community Center. There were brief discussions on
the eight subjects outlined in the handouts:
1. The Community Center Design Should Encourage And Facilitate Public Use.
2. The Community Center And Gym Addition Should Provide Leadership By
Example Regarding Design Expectations Of Our City Through Sustainability
And Environmental Stewardship.
3. The Community Center Should Celebrate Our Community's History And
Cultural Heritage.
4. The Community Center's Architectural Character Should Reflect That of The
Pacific Northwest and Auburn Community.
5. The Community Center Should Be Designed For Long Term Durability And
Ease Of Maintenance. (Quality, Cost, Schedule)
6. The Community Center Should Engender A Professional And Positive
Atmosphere Supporting the Needs of Community Staff and City.
7. The Community Center Design Must Be Flexible To Accommodate Future
Needs, Known and Unknown.
8. The Community Center Design Should Convey A Feeling of Warmth,
Openness and Approachability.
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Community Center Committee Minutes
July 22, 2010
Consultant Harpel reported that they decided to go through United States Green
Building Council (USGBC) and are on target to potentially exceed our goal of Silver
LEED (Leadership in Energy and Environmental Design) certification. USGBC has
gotten back with them and asked for clarifications on 17 items. BLRB is in the process
of working with their consultants to clarify the USGBC questions.
Consultant Harpel also reported they received $2.00 per sq. ft. in grant money from
PSE which equated to $60,000.00 for LEED certification work.
With the Community Center project on hold for the last two years, Consultant Harpel
asked the Committee for anything BLRB needs to be aware of as designers. The
following items were voiced by the Committee:
i. Signage - Wayfinding
ii. Safety, pedestrian cross-over from library to park
iii. Library expansion to east
iv. Look at solar lighting for flag pole
v. Signage regarding sustainable features
vi. Consider exposing rain water collection at entry so water flows
in open gunnels to rain garden
III. ADJOURNMENT
There being no further business, the meeting adjourned at 11:10 a.m.
APPROVED THE 7 DAY OF September, 2010.
Rich Wagner, hair Cheryl Abner, H.R. Assistant
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