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HomeMy WebLinkAbout07-22-2010 GOVE COMMUNITY CAMPUS COMMITTEE A DBURNLES F WASHINGTON July 22, 2010 MINUTES I. CALL TO ORDER Chair Rich Wagner called the meeting to order at 9:05 a.m. in Council Chambers located on the first floor of Auburn City Hall, 25 W. Main Street, Auburn, WA. Committee members present were: Chair Rich Wagner, Vice Chair Lynn Norman and Member Bill Peloza. Staff members present included: Director of Human Resources/Risk & Property Management Brenda Heineman, Parks, Arts and Recreation Director Daryl Faber, Finance Director Shelley Coleman, City Engineer/Assistant PW Director Dennis Selle, Project/Construction Manager Steven Burke, Community Services Manager Michael Hursh, IS Director Lorrie Rempher, Planning Director Kevin Snyder, Network Communications Engineer Colin Schmalz, and Human Resources Assistant Cheryl Abner Also in attendance were: Tom Bates, BLRB Consultant Ron Harpel, BLRB Consultant II. APPROVAL OF MINUTES Vice Chair Norman entertained a motion to approve the minutes of the May 11, 2010 meeting. Member Peloza seconded. Minutes approved unanimously 2-0. Discussion A. Human Service Benefits and Uses of the New Community Center Community Services Manager Michael Hursh gave an overview of human services and uses of the new Community Center. He explained the HUD funding mechanism within our community block grant. It is a mechanism that allows them to take a loan at a low interest rate to put into the building of the community center. There is approximately $2 million that Auburn is able to access. It is planned to be serviced over the next 15 to 20 years by a portion of our Federal Community Development Block Grant (CDBG). In conversations in Auburn within the community, there seems to be some opportunity for further definition of what the use of the actual structure will be. Page 1 Community Center Committee Minutes July 22, 2010 Manager Hursh and Director Coleman have been dealing with the King County Housing Authority. They are increasingly willing partners in this project because they see the value of this investment by the City as being very vital to what it is they are trying to do in improving the quality of life for their residents. Auburn received $452,000.00 in CDBG funds this year which was slightly up from last year. They normally receive $400-450,000.00 per year and $150,000.00 of that was dedicated to housing repair. If Federal funding formulas for CDBG continue as they have for the past 30 years to be based on population, then when the recent annexations of Lea Hill and West Hill are counted in the 2010 census, the City expects to receive about $150,000 each year in addition to the $450,000. B. Policies for Various Groups' Use of the Community & Activity Center Director Faber discussed the policies for various groups' use of the Community and Activity Center. There is a resident and non-resident rate which is the resident rate plus 25% on rentals. There is no official non-profit rate but it has been a policy of giving non-profits 50% off of the rental fee. We are evaluating a program of having a resident rate, a non-resident rate, a non-profit rate and a non-resident/non-profit rate. Director Faber plans to put together a fee structure and will present it to the Committee at the next meeting with an actual dollar figure with some options and opportunities for the Committee to review before going to the full Council. It is the intent of the new fee structure is to treat the Les Gove Community Campus as a whole so that there will not be inappropriate competition between, for example, the Community Center and the Senior Activity Center rentals. Depending on when the Community Center is completed, the City will be running the Activity Center and the Boys and Girls Club will be adding some programs when appropriate. Member Peloza asked how much modification will be required for the PRAB (Parks Recreation and Arts Building). Director Faber responded by saying the major tenant improvements are intended to be done via the Boys and Girls Club model. There will have to be some modifications but they said they would go in under existing conditions. Member Peloza recommended we incorporate an operations timeline into the existing financial Gantt chart. Vice Chair Norman stated that she wants us to be open and have a mechanism that people who are not part of a non-profit and do not have a lot of money are not excluded from using the facility. Page 2 Community Center Committee Minutes July 22, 2010 C. Activity Center Construction Update Project/Construction Manager Steve Burke reported that the Notice to Proceed for the construction of the Activity Center was issued June 7, 2010 with a contractual completion date of April 7, 2012. However, the contractor's schedule indicates a substantial completion date of February 4, 2012 which is approximately five weeks ahead of schedule. The schedule indicates that the test pervious concrete pours will start mid-September. We are still awaiting our pervious concrete sub-contractor's certifications which should be received next week. Manager Burke will provide the Committee with a master schedule to be placed in their mailboxes. Member Peloza recommended a new flag pole for the American flag and re- sitting the flag pole at the PRAB to another location. He suggested involvement of local service clubs in this endeavor, for example the Veterans of Foreign Wars (VFW). BLRB Architects Consultant Ron Harpel stated they want to be on target with selecting colors and getting them back to the contractor so materials can be ordered. It was recommended the committee plan to meet within the next two weeks or early September. The Color Committee members are Consultant Bates, Consultant Harpel, Director Heineman, Director Faber, and Manager Burke in addition to the Les Gove Community Campus Committee members. D. Community Center Design Elements Confirmation Consultant Harpel presented the Committee with handouts and illustrations of the design theme of the Community Center. There were brief discussions on the eight subjects outlined in the handouts: 1. The Community Center Design Should Encourage And Facilitate Public Use. 2. The Community Center And Gym Addition Should Provide Leadership By Example Regarding Design Expectations Of Our City Through Sustainability And Environmental Stewardship. 3. The Community Center Should Celebrate Our Community's History And Cultural Heritage. 4. The Community Center's Architectural Character Should Reflect That of The Pacific Northwest and Auburn Community. 5. The Community Center Should Be Designed For Long Term Durability And Ease Of Maintenance. (Quality, Cost, Schedule) 6. The Community Center Should Engender A Professional And Positive Atmosphere Supporting the Needs of Community Staff and City. 7. The Community Center Design Must Be Flexible To Accommodate Future Needs, Known and Unknown. 8. The Community Center Design Should Convey A Feeling of Warmth, Openness and Approachability. Page 3 Community Center Committee Minutes July 22, 2010 Consultant Harpel reported that they decided to go through United States Green Building Council (USGBC) and are on target to potentially exceed our goal of Silver LEED (Leadership in Energy and Environmental Design) certification. USGBC has gotten back with them and asked for clarifications on 17 items. BLRB is in the process of working with their consultants to clarify the USGBC questions. Consultant Harpel also reported they received $2.00 per sq. ft. in grant money from PSE which equated to $60,000.00 for LEED certification work. With the Community Center project on hold for the last two years, Consultant Harpel asked the Committee for anything BLRB needs to be aware of as designers. The following items were voiced by the Committee: i. Signage - Wayfinding ii. Safety, pedestrian cross-over from library to park iii. Library expansion to east iv. Look at solar lighting for flag pole v. Signage regarding sustainable features vi. Consider exposing rain water collection at entry so water flows in open gunnels to rain garden III. ADJOURNMENT There being no further business, the meeting adjourned at 11:10 a.m. APPROVED THE 7 DAY OF September, 2010. Rich Wagner, hair Cheryl Abner, H.R. Assistant Page 4