HomeMy WebLinkAboutPacific Rim Environmental Inc/Notice to Proceed AG-C-397 closed 2/23/2012
AGREEMENT FOR PROFESSIONAL SERVICES
AG-C-397
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and PACIFIC RIM ENVIRONMENTAL, INC. whose address is 6510
Southcenter Boulevard, Suite 4, Tukwila, WA 98188-2549, hereinafter referred to as
"CONSULTANT."
In consideration of the covenants and conditions'of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
See the "Proposal for Professional Consulting Services" letter, which is attached
as Exhibit "A" hereto and by this reference made a part of this Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
December 31, 2010 and can be amended by both parties for succeeding years.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
Agreement for Professional Services AG-C-397
September 2010
Page 1 of 12
3. COMPENSATION.
The total compensation for this Agreement shall not exceed $7,120.00.
Compensation shall consist of both a lump sum payment of $4,250.00, which shall be
due to the CONSULTANT upon completion of the Regulated Building Survey, Scope of
Work and Project Specifications, and Project Close-Out Manuals, as identified in Exhibit
"A", and a time and material basis, not to exceed $2,870.00, which shall be due to the
CONSULTANT upon completion of the non-lump sum tasks identified in Exhibit "A."
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
shall be negotiated and approved by the CITY prior to any effort being expended on
such services.
4. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for the
performance of any work under this AGREEMENT without prior written permission of
the CITY. No permission for subcontracting shall create, between the CITY and
subcontractor, any contractor or any other relationship.
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non-salary costs and
fixed fee costs for the subconsultant shall be substantiated in the same manner as
outlined in Section 3. All subcontracts exceeding $10,000 in cost shall contain all
applicable provisions of this AGREEMENT.
5. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
Agreement for Professional Services AG-C-397
September 2010
Page 2 of 12
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required. The CONSULTANT shall
perform its services to conform to generally-accepted professional engineering and the
requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or
acceptance of, nor payment for, any of the services, shall be construed to operate as a
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
6. INDEMNIFICATION/HOLD HARMLESS.
The CONSULTANT shall defend, indemnify and hold the CITY, its officers,
officials, volunteers, and employees harmless from any and all claims, injuries,
damages, losses, or suits, including attorney fees, arising out of or resulting from the
acts, errors or omissions of the CONSULTANT in performance of this Agreement,
except for injuries or damages caused by the sole negligence of the CITY.
7. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
Agreement for Professional Services AG-C-397
September 2010
Page 3 of 12
i .
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8. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise
I
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
CONSULTANT shall obtain insurance of the types and in the amounts described
below:
a. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Coverage shall be written on
Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
The CITY shall be named as an insured under the CONSULTANT'S
Commercial General Liability insurance policy with respect to the work
Agreement for Professional Services AG-C-397
September 2010
Page 4 of 12
performed for the CITY using the applicable ISO Additional Insured
endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington. If the consultant is a sole proprietor, the
parties agree that Industrial Insurance would be required if the
CONSULTANT had employees. However, the parties agree that a
CONSULTANT who has no employees would not be required to have
Worker's Compensation coverage.
d. Professional Liability insurance appropriate to the CONSULTANT'S
profession, with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit.
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability, Professional Liability, and Commercial General
Liability insurance:
a. The CONSULTANT'S insurance coverage shall be primary insurance as
respects the CITY: Any insurance, self insurance, or insurance pool
coverage maintained by the CITY shall be excess of the CONSULTANT'S
insurance and shall not contribute with it.
b. The CONSULTANT'S insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days prior written
notice has been given to the CITY by certified mail, return receipt requested.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A-:VII.
Agreement for Professional Services AG-C-397
September 2010
Page 5 of 12
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The CONSULTANT shall furnish the City with certificates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage required by this
section, before commencement of the work. The CITY reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at
any time. The CITY will pay no progress payments under Section 3 until the
CONSULTANT has fully complied with this section.
9. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or
where there is the presence of any sensory, mental or physical handicap.
10. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated,
prepared or obtained as part of providing services under the terms of this Agreement by
the CONSULTANT, shall belong to and shall remain the property of the CITY OF
AUBURN. In addition, the CONSULTANT agrees to maintain all books and records
relating to its operation and concerning this Agreement for a period of six (6) years
following the date that this Agreement is expired or otherwise terminated. The
CONSULTANT further agrees that the CITY may inspect any and all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable
time within the six (6) year period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of all drawings, documents, and items
Agreement for Professional Services AG-C-397
September 2010
Page 6 of 12
specified in this Section and information compiled in providing services to the CITY
under the terms of this Agreement.
11. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three-year period preceding this application/proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
Agreement for Professional Services AG-C-397
September 2010
Page 7 of 12
12. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
13. GENERAL PROVISIONS.
13.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
13.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT-and the CITY shall
proceed diligently with the performance of the services and obligations herein.
13.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
Agreement for Professional Services AG-C-397
September 2010
Page 8 of 12
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
13.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
13.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
13.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
13.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
13.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
13.9. This Agreement shall be administered by Todd Carter on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any
written notices required by the terms of this Agreement shall be served on or mailed to
the following addresses:
City of Auburn Pacific Rim Environmental, Inc.
Attn: Jacob Sweeting Attn: Todd Carter
25 W Main Street 6510 Southcenter Blvd, Suite 4
Auburn WA 98001 Tukwila, WA 98188-2549
Phone: 253.804.5059 Phone: 206-244-8965
Fax: 253. 931-3053 Fax: 206-244-9096
E-mail: jweeting@auburnwa.gov E-mail: tcarter@pacrimenv.com
Agreement for Professional Services AG-C-397
September 2010
Page 9 of 12
13. 10. All notices or communications permitted or required to be given under
this Agreement shall be in writing and shall be delivered in person or deposited in the
United States mail, postage prepaid. Any such delivery shall be deemed to have been
duly given if mailed by certified mail, return receipt requested, and addressed to the
address for the party set forth in 13.9 or if to such other person designated by a party to
receive such notice. It is provided, however, that mailing such notices or
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
13.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
Agreement for Professional Services AG-C-397
September 2010
Page 10 of 12
CIT UBU
.1
Peter B. Lewis, Mayor
Date OCT - 7 2010
ATTEST:
Danielle E. Daskam, City Clerk
APP ED A TO FORM:
D iel B. Hei At e
PACIFIC RI-MENVIRONMENTAL, INC.
BY:
Title: fi~Sn
Federal Tax ID # 1 I~ CD ) Z: 1
Agreement for Professional Services AG-C-397
September 2010
Page 11 of 12
P
PACIFIC RIM ENVIRONMENTAL, INC.
RE SEATTLE %vww. pacri menv.com ANCHORAGE
Exhibit A
September 22, 2010
Jacob C. Sweeting
Project Engineer Phone: 253-804-5059
City of Auburn
25 West Main Street
Auburn, WA 98001
RE: Regulated Building Material Survey - Vacant Residential Property
600 M Street, SE, Auburn WA
Dear Jacob,
Pacific Rim Environmental, Inc. (PacRim) is pleased to submit this proposal for professional consulting services at
the above referenced site located in Auburn, WA.
The approximately one acre site is occupied by a main residence, smaller cottage, large barn and several smaller
outbuildings. Based on the age of the buildings, it is possible for lead-based paint to be present on the interior
and/or exterior of the structures. We have included the cost of lead screen in the cost estimate.
PacRim will provide all equipment, materials and labor to complete the regulated building material inspection,
sample collection and analysis according to the following Scope of Services.
Scope of Services
Provide AHERA accredited building inspector to perform an inspection of the subject structure in accordance with
40 CFR 763.86, Washington Administrative Code (WAC) 296-62-07721, and current PSCAA regulations as
required for building demolition. Provide WA State DOC (Department of Commerce) certified lead inspector to
perform lead screening using Niton XRF.
Asbestos-Containing Materials (ACM)
1. Bulk sampling of suspect ACM.
2. Analysis of suspect ACM by a NVLAP accredited laboratory.
3. Quantity estimates of ACM.
4. Written report including recommendations based on the technician's observations, abatement (removal)
cost estimates, sample descriptions, and sample locations.
5. Statement of Compliance with W.A.C. 296-62-07721 Sign-Off Form.
Lead-Based Paints (LBP)
1. Perform limited screening of suspect lead-based paints both interior and exterior, utilizing a Niton
XRF portable sampling device.
2. Prepare final report including: Sample descriptions, locations, analytical results and
recommendations.
PacRim Proposal 09222010-015 Page 1
Corporate Office Anchorage Office
6510 Sonthcenter Blvd., Ste. 41 Pllone (907) 569-8081
Seattle, Wk 98188 rnvtiv.pacrimenv.com
Phone: (206) 244-8965
Fax: (206) 244-9096
Universal Waste Inventory
1. Visual inspection of fluorescent light and other fixtures.
2. Inventory of PCB light tubes, ballasts and mercury switches.
3. Non-building components i.e. drums and containers will not be part of PacRim scope.
Scope of Services
Regulated Building Material Survey $ 2,500.00
Scope of Work and Project Specification Lump Sum $ 1,500.00
On-site Air Sampling Professional 5 shifts @ $520.00 per shift $ 2,600.00
Project Manager 2 hours @ $85.00 per hour $ 170.00
Air Samples 10 @ $10.00 Ea. $ 100.00
Project close out Manuals Lump Sum $ 250.00
Total Estimated Fee* $ 7,120.00
* Fee estimate is based on 5 shifts to complete project. Actual schedule will be determined by contractor and
scope of work developed from regulated building material survey performed by PacRim.
Insurance
Pacific Rim Environmental, Inc. maintains general and professional liability insurance in the amount of
$2,000,000.00 each. Certificates naming City of Auburn as additionally insured will be delivered upon request.
Terms
Net 30 days subject to PRE Standard Terms and Conditions.
If you have any questions regarding the above fee proposal, please contact our office at 206-244-8965.
Sincerely Proposal Accepted:
Signature:
Todd P. Carte,
Operations Manager Date:
Pacific Rim Environmental
PacRim Proposal 09222010-015 Page 2
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
• Internal invoice number and/or sequential numeric number (i.e.: progress payment # 10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement # (i.e.: AG-C-115).
• Project number(s) listed (i.e.: PR562).
• CITY'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e.: design,
right-of-way, or construction) or task order number.
• Direct salary (base salaries)
• Indirect salary (benefits)
• Direct non-salary (i.e.: mileage, reproduction fees (i.e.: printing, copying), communication
fees (i.e.: telephone), supplies, computer charges, subconsultants), indirect non-salary
(overhead). The CITY does not pay for CONSULTANT meals unless part of a task requires
travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be
broken down and backup information is to be attached to invoice. Project managers are to
inform CONSULTANTS as to what is required for break down information and if backup
information is to be attached. Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract - total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
• Percentage of work completed to date compared to total amount of work (if required by the
project manager).
• Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an
amendment in place.
• Invoices for previous year are due by January 151H
• For grant/special funded projects there might be other special information needed,
reference the LAG manual.
Consultant Invoices
Agreement No. AG-C-397
Page 1 of 2
V .
SAMPLE INVOICE
City of Auburn Invoice 5222
25 West Main Progress Payment 2
Auburn WA 98001 Invoice Date: February 10, 2002
Attn: Scott Nutter (Project Engineer) Project Name: Thomas Nelson Farm
Agency Agreement AG-C-010 Project PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel Hours Hour Rate Amount
Mike Jones, Principal in Charge 1 $ 125.00 $ 125.00
Carla Maker, Architect 5 $ 72.00 $ 144.00
Joe Smith, Word Processing 10 $ 48.00 $ 480.00
Consultant Personnel Subtotal $ 749.00
Expenses see attached documentation Char es Multiplier Amount
Mike Jones, Principal in Charge 20 miles x1.1 $ 7.59
Carla Maker, Architect $ 30.00 x1.1 $ 33.00
Joe Smith, Word Processing $ 29.00 x1.1 $ 31.90
Consultant Expenses Subtotal $ 72.49
Consultant Total: $ 821.49
SUB CONSULTANTS (see attached documentation)
Subconsultant Hours Hourly Rate Amount
ABC Environmental, Inc., Civil Engineer 10 $ 100.00 $ 1,000.00
Electrical Consulting, Electrical Engineer 5 $ 100.00 500.00
Mechanical Solutions, Mechanical Engineer 10 $ 100.00 MRF 1,000.00
Moving Company, Moving Consultant 2 $ 50.00 100.00
Subconsultant Subtotal $ 2,600.00
Subtotal x 1.1 Multiplier $ 2,860.00
Subconsultant Total: $ 2,860,00
TOTAL DUE THIS INVOICE $ 3'681.49
CONTRACT BREAKDOWN
Amount Total Invoiced % % Amount
Task Authorized Prior Invoiced This Invoice To Date Expended Completed Remaining
Original
Contract $ 22,000.00 $ 1,025.00 $ 2,681.49 $ 3,706.49 20% 25% $ 18,293.51
MRF* 2,500.00 0.00 1,000.00 1,0000.00 40% 45% 1,500.00
TOTAL $ 24,500.00 $ 1,025.00 $ 3,681.49 $ 4,706.49 $ 19,793.51
Note: MRF=Management Reserve Fund
* Received a written authorization of MRF on 1/10/01 for Mechanical Engineer task in the amount of
$2,000.00.
Consultant Invoices
Agreement No. AG-C-397
Page 2 of 2
CITY OF * *
ADBURN Pe ter B. Lewis, Mayor
WASHINGTTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000
CI I Y Or AucsUi N
Gl~ ft' rnron (~~~(nE
October 14, 2010
OCT ] 4 2010
Todd Carter
Pacific Rim Environmental, Inc.
6510 Southcenter Boulevard
Tukwila, WA 98188-2549
RE: Agreement No. AG-C-397
Regulated Building Survey
Notice to Proceed
Dear Mr. Carter:
We recently received the certificate(s) of insurance evidencing your insurance coverage
as required per Section 8. This letter serves as your Notice to Proceed. For the City's
tracking and record keeping purposes, please reference AG-C-397 on all
correspondence and related material.
As the project manager, I am the designated contact for this agreement and all
amendments. Questions, assignments and coordination shall be routed through me.
You can contact me at 253-804-5059.
Sincerely
Jacob Sweeting, P.E.
Project Engineer
Public Works Department
JS/ja/jr
cc: Dani Daskam, City Clerk
Jacob Sweeting, Project Engineer
AG-C-397
AUBURN *MOPE THAN YOU IMAGINED
J -
J
AMENDMENT #1 TO AGREEMENT NO. AG-C7,397 BETWEEN
THE CITY OF AUBURN AND PACIFIC RIM ENVIRONMENTAL
RELATING TO PROJECT NO. C261 Al M STREET GRADE SEPARATION
THIS AMENDMENT is made and entered into this day, of✓ , 2010, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the `"CITY"), and pacific Rim Environmental (hereinafter referred to as
the "CONSULTANT'); as an Amendment to the Agreement between the parties for AG-C-397
executed on the 7th day of October, 2010;
The changes to the agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement fro Professional Services is extended to
December 31, 2011
2. SCOPE OF WORK: There is no change in the scope of work. >
3. COMPENSATION: There is no change to the amount authorized in the original agreement.
REMAINING TERMS UNCHANGED: That all other provisions of-the Agreement between
the parties for AG-C7397 executed on the 7th day of October, 2010 shall remain unchanged,
and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
PACIFIC RIM NVIRONMENTAL-~__- Ty -
By:
Aut orize re Pe &r B. b4vis, Mayor
ATTEST (Optional): ATTEST:
By:
Its: Danielle E. Daskam, Auburn City Clerk
Approved as to form (Optional): Appro d'as t
Attorney for (Other Party) Daniel B. Heid, Auburn City Aft `F
Amendment No. 1 for Agreement No. AG-C-397
_ Pacific Rim Environmental
Page 1 of 1
{
AMENDMENT #2 TO AGREEMENT NO. AG-C-397 BETWEEN
THE CITY OF AUBURN AND PACIFIC RIM ENVIRONMENTAL
RELATING TO PROJECT NO. C201A, M STREET GRADE SEPARATION
,7- I
THIS AMENDMENT is made and entered into this4 4t,\ day of f' , 2011, by and
between the CITY OF AUBURN, a municipal corporation of the State of ashington (hereinafter referred
to as the "CITY'), and Pacific Rim Environmental (hereinafter referred to as the "CONSULTANT'), as an
Amendment to the Agreement between the parties for AG-C-397 executed on the 7th day of October,
2010 and amended by agreement dated the 16`h day of December 2010.
The changes to the agreement are described as follows:
1. CONTRACT TERM: No changes to the agreement term.
2. SCOPE OF WORK: The scope of work is amended with the "Proposal for Professional Consulting
Services" letter, which is attached as Exhibit "A" hereto and by this reference made a part of this
Agreement.
3. COMPENSATION: The amount of this amendment is $23,315.00. The total contract amount is
increased to $30,435.00.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between the parties
for AG-C-397 executed on the 71h day of October, 2010, except as expressly modified by Amendment No.
1 executed on December 16, 2010, shall remain unchanged, and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first
above written.
PACIFIC RI VI NMENTAL I OF AUB
B
A ori~ g at a Peter B. Lewis, Mayor
ATTEST (Optional): ATTEST:
By:
Its: Danielle E. Daskam, Auburn City Clerk
Approved as to form (Optional): Ap o ed s t rm:
Attorney for (Other Party) iel , Auburn City orney
Amendment No. 1 for Agreement No. AG-C-397
Pacific Rim Environmental
Page 1 of 1
EXHIBIT A
' ` I't ~.:I t1 .
SEN17f LE' wrw~~.pacrin~cnv.com ANC 11.0 RAGE
Proposal for Professional Consulting Services
April 18, 2011
Jacob C. Sweeting
Project Engineer Phone: 253-804-5059
City of Auburn
25 West Main Street
Auburn, WA 98001
RE: Scope of Work and Specifications - M Street Project Multiple Sites
Dear Ryan,
Pacific Rim Environmental (PacRim) is pleased to submit this proposal for Asbestos Consulting
Services to facilitate the removal and disposal of regulated building materials prior to the planned
demolition of the existing structures at the sites. The nine (9 sites are further described below.
PacRim will prepare a scope of work and project specification to address the proper removal of
regulated building materials. PacRim will conduct a pre-bid project site walk with pre-qualified asbestos
contracting firms for the purpose of obtaining competitive bids for the project.
PacRim will provide an experienced project manager on-site during all phases of regulated building
material abatement. The project manager will function as the primary point of contact between
contractor and owner; provide quality control, conflict resolution and visual inspections of the work area
during abatement. The project manager will- perform visual clearance inspections and clearance air
sampling of each completed work area to ensure all regulated building materials Identified have been
properly removed.
It is our understanding that the owner wishes to complete the abatement and demolition at the sites in
phases. The project specifications and scope of work will be prepared to reflect the owners desired
schedule for project completion.
Site Description
312 M Street SE
318 M Street SE
324 M Street SE
327 M Street SE
328 M Street SE
401 M Street SE
406 M Street SE
414 M Street SE
418 M Street SE
Proposal 0418 2011-01 5 Pape 1 of 2
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Seattle, WA 98188
i'IuNie: (200) 24.1-8905
Fax: ('?o(i) -.44-9096
EXHIBIT A
Scone of Services
Scope of Work and Project Specification Lump Sum $ 7,500.00
On-site Air Sampling Professional 30 shifts @ $520.00 per shift $15,600.00
Sr. Project Manager 10 hours @ $85.00 per hour $ 850.00
Air Samples 50 @ $10.00 Ea. $ 500.00
Project close out Manuals Lump Sum $ 1,000.00
Total Estimated Fee $25,450.00
The fee for Project Specifications Includes a pre-bid project meeting and job walk with pre-qualified
asbestos abatement contractors, preparation of all addenda as needed, bid evaluation and award
recommendation. The City of Auburn will provide current terms and conditions, commonly referred to
as the front end and back end bid package documents for Inclusion in the project specification.
Fee for Project Management and Air Sampling is an estimate and will be billed according to the
number of shifts the contractors need to complete the project.
Terms
Net 30 days from project completion. Subject to PacRim standard terms and conditions.
Insurance
Paclfic*Rim Environmental, Inc. maintains General and Professional liability insurance in the amount of
$2,000,000.00 each. Certificates naming City of Auburn as additionally insured will be delivered upon
request.
If you have any questions, please contact our office at (206) 244-8965.
I
Sincerely,
'Todd .,Carter
Operations Manager
Pacific Rim Environmental, Inc.
Proposal 04182011.015 Page 2 of 2
cJTY OF
AUBURN
WASHINGTON
4 .t6.9
Peter B. Lewis, Mayor
February 23, 2012
25 West Main Street * Auburn WA 98001 -4998 * www.auburnwa.gov * 253 - 931 -3000
Todd Carter
Pacific Rim Environmental
6510 Southcenter Boulevard, Suite 4
Tukwila, WA 98188 -2549
RE: Agreement for Professional Services, AG -C -397
Project No. C201A, Regulated Building Survey 600 M Street
Dear Mr. Carter:
This letter is to inform you that the above- referenced Agreement for Professional
Services is being closed at this time. Our records indicate that we processed the
final payment for this agreement on August 30, 2011 for invoice #37837 in the
amount of $5,890.00. If you feel that this Agreement for Professional Services
should not be closed, or if there are any outstanding invoices, please inform me
by March 7, 2012.
Thank you for your firm's professional services in work related to the C201A,
Regulated Building Survey 600 M Street project. If you should have any
questions, feel free to give me a call at 253.804.5059.
Sincerely,
Jacob Sweting
Project Engineer, P.E.
Department of Public Works
JS /ad /hg
cc: Dani Daskam, City Clerk
AG -C -397
C201A