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Home My WebLink AboutITEM V-C-2 * * CITY OF, ~ .~AGENDA BILL APPROVAL FORM WASH[NGTON Agenda Subject: Date: October 26, 2010 Final Pa Estimate No. 4 to Contract No. 10-05 Department: Attachments: Budget Status. Sheet; Budget lmpact: Public Works Final Pa Estimate No. 4 and Ma $ 0 - Administrative Recommendation: City Council approve Final Pay Estimate No. 4 to Contract No: 10-05 in the amount of $0, for a total contract price of $431,294.25, with Scotty's General'Construction and accept construction of Project No. CP0762, Les Gove Nei hborhood Im rovements - Phase 2. _ Background Summary: The purpose of this project was to perForm road maintenance as part of the SOS Program, including pavement overlays and pavement rehabilitation, and in conjunction with this, to replace and improVe the water system infrastructure in the neighborhood. ' The Les Gove Neighborhood Improvements- Phase 2 project included: • Providing approximately 940 square yards of pavement patching. • Providing reconstruction of.8pproximately.1,175 feet of asphatt concrete streets. • Providing a thin asphalt overlay on approximately 1,025 feet of local roads. • Construction of approximately 2,165 lineal feet of 8-inch ductile iron water mains, replacing existing deteriorating 4-inch and 6-inch water mains. Construction for this project began in June 2010 and was completed in September 2010. A project budget contingency of $250,645 remains in the 103 SOS fund; $654,377 remains in the 430 Water fund, $5,216 remains in the 431 Sewer fund and $217,939 remains in the 432 Storm fund. W1101-4 04.9.1. CR0762 Reviewed byCouncil & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O ~ Airport ❑ Finance ❑ Cemetery p Mayor ❑ Heanng Examiner ❑ Municipaf Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning 8 CD ❑ Fire 0 Planning ❑ Park Board ZPublic Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other 0 Pu61ic Works ❑ Human Resources , Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing Referred.to Urttil Tabled Until Councilmember: Wa ner Staff: Dowd Meetin Date: : Novemberl, 2010 Item Numberc V.C.2 AUBURN 'k MORE THAN /YOU IMAGINED BUDGET STATUS SHEET Project;No: CF0762 Proect TiUe: Les Gove Nei hborhood ImprovemeM Project Project Manager: Ryan Vondrak ' 0 InitiatioNConsultant AgreemeM Initiation Date: March 17. 2008 0 Pertnissfon to Adve►tise Phase 2 Date: Odober 26, 2010 Phase 1 Advertisement Date: March 17. 2009 Q Corrtract Award Phase 1 Award Date: April 20. 2009. 0 Project Update Phase 1 Acceptance Date: Mav 17. 2010 • Contract Final Acceptance Phase 2 Phase 2 Advertisement Date: April 20. 2009 Phase 2 Award Date: May 17. 201A The "Future Years" column indicates the projeded amount to be requested in future budgets. Funding Prior Years 2009 2010 FutureYears Total 103 Fund , SOS Program 148,316 914,257 250,000 1,312,573 ••103 Fund - SOS Program (2009 Carry Forward) . 285,700 285,700 430 Fund - Water Repair and Replacement Program 20,711 20,711 430 Funci - Water Utility Fund 212,858 774,056 225,900 1,212,814 431 Fund - Water Utility Fund (2009 Carry Forward) ~ 700,000 700,000 "431 Fund - Sewer Repair and Replacement Program 65,203 471,852 10,300 547,355 7432 Fund - Stortn Utility Fund 34,532 160,607 220,000 415,139 ~ Total 481,620 2,320,771 1,691,900 0 4,494,291 Activity Prior Years 2009 2010 Future Years To4al Dosign Phase 1 and 2:. '!*Nsign Engineering - City Costs 81,793 24,443 8,781 115,017 Design Engineenng - Consultant Costs 399,683 72,935 25,707 498,325 ""Consfruction Engineering - City. Costs 144 81,039 34,668 115,851 Construction. Engineering - Consultant Costs 15,750 15,750 • Design Subtotal 481,620 178,418 ' 84,906 744,943 Construction Phase L• Construction Contract Bid 1,859,884 192,952 2,052,836 -.i,~nc~e Order #1 173,777 173.777 :rc,~ i:;rde~ u'L 24.057 • 24,057 c,rder r3 84,636 84,636 1gr 7:4 20.000 20,000 (165.428) (165,428) Construction Phase 1 Subtotal 0 2,142,354 47,524 2,189,878 . Construction Phase 2: Construction Contract Bid 538,513 538,513 Changes (107.219) (107.219) Construction Phase 2 Subtotal 431,294 _ 431,294. PROJECT TOTAL,ESTIMATED COSTS 481,620 2,320,772_ 563,724 0 3,386,116 "Funds Budgeted are a portion of the overall Sewer Repair and Replacement Program, the Storm Util"ity Fund, and the SOS Program budgets. "'The in-house engineering budget was used for a portion of the City's cost for Design and Construction Engineering. W1101-4A BUDGET STATUS SHEET Project No: C00762 _ Project Title: Les Gove Neighborhood Improvement Pro ect Project Manager: Ryan Vondrak 103 Save OurStreets Bud et Status ' Prior Years . 2009. 2010 Future Years . Total `103 Funds Budgeted ( ) (148,316) (914,257) (535,700)0 (1;598,273) . 103 Funds Needed 148,316 914,257 ' 285,055 0 1;347,628 '103 Fund Project Contln ency O 0 0 250,645 0.' _ 250;645 103 Funds Required 0 0 0 0 0 430 Water Bud et Status Prior Years 2009 2010 Future Years Total '430 Funds Budgeted ( ) (233;569) (774,056) 925,900) 0 (1,933,525) 430 Funds Needed 233.569 77056 271,523 0 1;279,148. ` .430: Fund P[oject Contin enc 0 0 654,3770 654,377 430 Funds Re u(red 0 0 0 0 0 431 $ewer 8ud et Status - Prior Years 2009 2010 Future Years Total ` "431 Funds Budgeted ( ) (65,203) (471,852). _ (10.300)11 • 0 (547,355 431 Funds Needed 86,203 471,852 , 5,684 0 542,139 "431 Fund Project ConUn ency 0 0 51216 - 0 5,216 ) 431 Funds Required _ 0 0' 0 0 0 4326 torm Bud et Status Prior Years 2009 2010 Future Years Total `432 Funds Budgeted ( ) (34,532) (160,607) (220,000). 0 (415,139) 432 Funds Needed 34,532 160,607 2,061 0 197,200 *432 Fund Project Contingency (0 0 217,939 0 217,939 432 Funds Required 0 0 0 0 0 ) in the Budget Status Sections indicates Money the City has available. CiTY OF'AUBURN CO. N0,10-05 CP0762 !_es Gove Neighbortwod improvements-Phase 2 PAY ESTIUAATE #4 8 FINAL SCHEDULE A: Street Improvements ITEpy ~ ES7IAAATE I TOTAI PERIOO UNiT i ~ PERCENT EST. _ Np, ITEM DESGRIPTION QUANTITY ANTITY QUANTITY TYpE' ?UNIT COST TOTAI COST PERIOD COST QTM. $ ea.ez.aa $ 8.282.44 Ti % ~ ~i„a ~ o,aia~a.2 o_aI Eq. ndj. 20,000.00 2 Property,Ftestoration 1 0 Eq:lldj. 15.000.00, $ - $ - 0% 3 AAoMiizaHon 1 1 tS 18,900.00 S 18;900.00 $ - 10096 4' Cor►Wudion SIa SW(s) S 3 EA 550.00. $ 1.850.00 S - 100% 5 Ttaftic CoMnol SuperWsor 1 1. LS 500.00 $ 50D.00 $ 1 6 Tmffic Cordmf tabor (Mln. Bid $34 Per houO 1000 20 HR 34.00 $ 680:00 $ - 296 7 Portable.Chan9eable'MoSSage S18n 200 0 Day 60.00 - S - 0% 8 Removal of Cement Conorete SNewaMt end Drfveway Apiam 125 257:6 SY 5.00 $ 1,256.00 $ - 201 % 9 Removaf oE Curb aW Cutter 880 . 957 LF 3.50 $ 3,348.50 $ - 14196 10 Roadway ExcavaUar.laduding Haul 490 1834.77 CY 11.00 17,982.47 $ - 934% . 11 Unsuitabie.Founda8on Excavaflon Indudkng Haui 85, 0 CY 12:00 b - $ - 0% 12 C3ravel Botrow Ieducgng Hatd 70 0 TQN 14.00 $ - $ - 0% • 13 Subgtade Preparation 2530 4179 SY 1.50 $ 6,268:60 $ - 16596 14. Ctushed Surfadng;Top Course • 425 100028 TON ; 18.25 ; 15,254:27 - 2359L 15 CiusMd 3urfadtg!8aee Caume 410 711.73 TON' 15:2& $ 10.853:88 ' S - 174% ' 16 FpNN C1ass B 980 7158.92 . TON 88.00 $ 96,190.36 S - 1 17 HAAA Class G - 470 137.88 TON 82.00 11,308:16 ~ - 299G 18 In~l 15 5.85 3.85 TON 148.W S 50.80 569.80 2695 19 AsphakCold!PaOdtNbc 60 0 TON 90.00 $ - $ - 095 20. Planing Bitumiww Paverrent 120 84.6 SY 30.85 2,609.91 $ - 7196 21 Pavemerst Repak IndudirV Hauf 1005 998.68 $Y 6.00 $ 5,831.98 $ - 88l6 22 Tempora , ,PollutionlErosion Control 1 0 E4. Atl. 8,000.00 E - S 6% 23 Cemerd Concrete fiaflia Gurb and Chrtter : 748 897 LF 14.00 $ ! 3,958.00 $ - 134% 24 I ocCommercialiDrnrewaYflP►on 70 67 SY 78.00, 5,092.00 $ - 90% 25 Raised;Pavement Madcer lype3 30 114 114 EA 11.00 S 1.254.00. $ 1.254.00 38096 ' 26 ' Replace Nfoaument Type A:'(AAod 3 2 EA 400:00 $ 8W.00 $ 8796 . 27 Adjust Surfaoe Allonument w0 C Provided Case 1 1 FJ1. 200.00 $ Ceme~ ConaeSa 3lde S ~1'1~ waMc 125 251.6 SY 40.00 8 2!A300 29 Perrnanent 3~ning 1 1 1 !S 3,280.00 S 3,250.00 10095 ' 30 Paint t.hre 28 0 I.F 18.00 S S - 31 Plastic Crosswalk Shipe a~ 8top Bar 4 in wide 70 53.8 11.5 lF 850 S $ 97:757796 . SCHEOULE TOTAL $ 13,453.99 OCT ! ~ Period Dates Begk1: Aug.21,.2010 • . W1101-4B End: sept.e,2oto . . . . klprojlpel(:P0782 PE.xls 1 of 4 10115/2010 at 10:24 NN CITY OF AUBURN ' CO: IVQ, 10-05 CP0762 Les Gove Neighborhood lmprovements-Phase 2 PAY ESTIMATE #4 8 FINAL . SCHEOULE B: Waber Utility improvmerrts ITEM ESTIMATE TOTAL PERIOD UNIT PERCENT EST. NO. I7EIIA DE3CRIP710N QUANTITY QUANTITY QUAKtITY TYPE UWIT COST TOTAL COST PER(OD C09T ~ 1 MinocC 1 0 EQ. Adj. 20.000.00- $ - $ ~ ~ - w 2 Propetly,RestoraUon 1 0 Eq.Adj, 5.000.00 $ - $ - 096 S ULlity,PoNloNny 10 8 EA 250.00 $ 2,000.00, $ - ~ 4. Mlobilzation 1 1 LS 17.600.00 S 17,500.00 $ - 100% 5 TraiRc CoMrol Labor(Min: 8lf $34 Per trour) 440 84 HR 34.00 $ 1.836:00 $ - 12% 6 PortBbla;Changeable AAessege 5ign 20 0 Days 78.00 8 - $ - 0% 7 Renaval Asphatt Paveownt 1670 4179 SY 3.00 $ 12,557.00 S - ~ 8 Removal'oi Hydratd Assembb 2 2 EA 790.00 S 1,400.00 $ - 1009b 9 Removal of C3ate Va1ve Box 6 0 EA 900.00. $ _ _ 096 - 10 Unsuitable F atlon EzcavaUon Induding Haul 80 0 CY 12.00 $ - S - 0% - $ - 0% 11 Gravel Borrow Induding Haul 100 0 TON 14:00 $ 12 Shodng or Extra Eucavadon Cins B 9180 ' 0 SF 020' S - $ - 18 Pipe Poundadon Matertal a~ 354:31 TON . 18.00 i$ 8~3Z7.58 S - . 14 Impated Ptpe ~ ' - 18 SeIitP Trench,Bedc~i 265 SO~c83 'tOPI . 18.00 $ 9.15e.e4 $ 18 hopoded Plpe Trench Badkftll 335 0 TON 18.00' , - S - 0% .17 Cofttrolled~Dwwq Fiff tor Trwieh Baddlil 10 Q CY 80.00 $ - - 0% 18 ConnedboExistirgWatecMain 8 6 EA 1.600.00 $ 9,000.00 S • - 100% . • 19 Spec~l.Gass 52 Dudpe lron Plipe tot.Water.Main, 8 Mch Diam. 2205 2161 LF 28.40 S 57,050.40 $ - 9896 20 C e, 8 trich Diam. 10 10 EA 918.00 $ 9.1~.00 $ - 1~ 21 Hydl'ant 4 4 EJ► 3.800.00 $ i5,Z00.00 3 - 10096 - 10046 22 W+a~r Servioe Conr~On,1 tnch Diam. 50 SO EA 800.00 $ 30,000.00 $ 23 Vl~r Service RelocaUOn, 1 Nrc;h Diam. 3 3 FA 1.500.00 3 4,500•00 $ - i~f+ 24 T Type A 20 20 2 CY 40.00 $ 800.00 $ 80.00 100% 2b Lewn Sod ' 150 248.65 SY 6.00 14 .90 _ 18496 8CHEDULE TOTAL S 80.00 Period Dates - Begin: Aug. 21, 2010 End: Sept 9, Zd10 • . W1101-4B h;WqPvetCP0782 PE.xl9 2;ot 4 10H 5/2010 at'10:24 AM CITY OF AUBURN CO. N0.10-05 PROJECT SUMMARY CP0762, Les Gove:Neighbofiood Improvements-Pfiase 2 ` PAY E3TiAAA7E #4 & FINAL - - Original Contract Contrad Change Amount Orelet'9 Tofal Payment This Period Percent/Cor►tract SCHEDULE A: Street ImprovemeMa Confract $ 298,850.75 $ - $ 236;362.55 $ 13,453.99 79°/6 Sales Tax (+9.5%) $ - $ - $ 21,176:32 $ _ Retainage (,596) $ - $ - $ (11,818:13) $ (672.70) Less Sales Tax Previousiy Paid in Error' $ - $ $ (21.178:32) . $ (21.178.3~ _ , . SCHEOUI.E TOTAL $ 298,880.75 $ - $ 224,544.42 $ (8,395.03) SCHEOULE B: Waber Utliity Improvmenrts . . Gorrtrad $ 218,870.00 $ - $ 178,09982 $ 80:00 8196 : Sales Tax (+9.5%) $ 20,792.65 $ - $ 16igi 1.88 $ 7.80 Retsinage (-596) $ - $ - $ (8;800.99) $ (4.00) SCHEDULE TOTAL $ 239,68265 $ $ 186,030.71 $ 83.60 , ' 8ales tax not applicabte on Schedule A per conhact documents. • . TOTAL CONTRACT AMOUNT TO DATE (including. Sales Tax) $ 431,294.25 . . TOTAL PAYMENT TO CONTRACTOR $ 410,575.13 $ (8,311.43) _ REFUND FROWCONTRAC7'OR (for Sales Tax Previously Paid in Errrn) $ 8,311.43 PAYMEtdT DUE CONTRACTOR: $0.00 . . Period Dates . 8egin: Aug. 21, 2010 _ , End: Sept. 9.2010 W1101-4B h:{projlpe1CP0762 PE.xls 3 of 4 - 10115/2010 at 10:24 AM CITY OF AUBURP! CO. NO. 10-05 CP0762 Les Gove ideighborhood Improvements-Phase 2 PAY ESTINIATE # 4 & FINAL COMTRACTOR: ' Sooriy's General Construction 20405 SE 344th Street . Aubum, WA 98092 . Phone: (253) 831-3477 . The undersigned has reviewed and approved this finai pay estirrrate. I agree that it is a Mue and cornect atatmnent shawing aii monies due me from the City of Aubum under this contract; that I have:carefully examined the final pay esNmafie ' estimate and undecstand it and that l hereby release the City of Aubum irom any and aq daims of whatsoever nature which'I. may have, arising out of this oontrac:t. whic:h are not set forth in tliis esdmabe. . PAYWIENT DUE ?O CONTRACTOR = $0.00 . Signatures: ' Contrador Date 10/15/2010 inspedor . Date Project Manager Date ~9 Jv City Engineer [)atie W1101-4B ' n:%Xroj%P9ticp0M PEjft a:ora 101%2010 at 1024 Ann ST N SCHOOL lst ST NE z ~ Z EAS MAIN S m w w w w w w lSt ST w ~ SE U~ E.._, U~ W 2nd ST SE ~ ~ ~ ~ ~ cn cn 3rd Q ~'ss 4 t h w ST SE BURLINGTON w NORTHERN ~ 5th ST SE w -18- BI ENT 6 t h S E ARK E-4 ' 7th cO s ~ SE 'a 8th ~ ~ ST SE ~ 11 i t E cn w cn C/D ST ~ E..._, Oth ST cn 1h 4~~ LES GO V SE PL PARK ~ Q ~ ST SE r Phase 2 LEGEND Construction Limits ~ PHASE I (2009-2010) CONSTRUCTION COMPLETE ~ PHASE 2 (2010) CONSTRUCTION COMPLETE CITY OF CITY OF AUBURN Drawn: October 2010 AliBUIRN CP0762, LES GOVE NEIGHBORHOOD WASHINGTON IMPROVEMENT PROJECT Vicinity Map w1101-4C SCALE: I"=600'