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HomeMy WebLinkAboutITEM V-A-1 CIIY OF * CITY COUNCIL MEETING MINUTES * WAS H I N GTON OCTOBER 18, 2010 7:30 PM I. CALL TO ORDER A. Flag Salute _ Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Councilmembers present: Rich Wagner, Sue Singer, Nancy . ' Backus, Bill Peloza, Lynn Norman and John Partridge. " Councilmember Virginia Haugen was excused. Directors and staff members present: City Attorney Daniel B: Heid; Finance Director Shelley Coleman; Information Services Director Lorrie _Rempher; Public Works Director Dennis Dowdy; Risk Manager Rob Roscoe; Chief of Police Bob Lee; Parks; Arts and Recreation Director Daryl Faber; Planning and Development Director Kevin Snyder; Environmental Protecfion Manager Chris Andersen; Principal Planner Jeff Dixon; Human Services Manager Michael Hursh; Planning Manager Elizabeth Chamberla.in; Assistant Police Chief Bob Karnofski; Assistant Police Chief Bill Pierson; Police Commander Scott Near; Police Sergeant Les Muterspaugh; Police Sergeant Doug. Faini; Police Officer Steve Bourdage, Jr.; Police Officer Mike Ashbaugh; Police Administrative Secretary Kathy Emmert; and City Clerk.Danielle Daskam. C. Announcements and Appointments 1. Announcements a) Proclamation - Teen Read Week Mayor Lewis declared the week of October 17-23, 2010 as Teen Read Week in the city of Auburn. Page 1 Citv of Auburn Council Meetinq Minutes Ocfober 18. 2010 Mayor Lewis read and presented the proclamation to Steven Bailey, Manager of the Auburn,Library. Mr. Bailey advised that the Library will sponsor special programs and events all week to encourage teens to read for enjoyment. b) Proclamation - 2010 Tree Steward Mayor,Lewis declared Mike Harbin, Sr. as 2090 Tree Steward in the city of Auburn. Mayor Lewis read and presented a proclamation to Mr. Mike Harbin, Sr., recognizing Mr. Harbin as the 2010 Tree Steward for his preservation of the Monkey Puzzle Tree (common name) (scientific name: araucaria araucana) located at 1708 East Main Street. Additionally, the tree is designated as a significant tree in Aubum. Mr. Harbin stated the tree is not native to North America; the species originated from Chile. He estimated the tree is 65 years old. The City of Auburn seeks to protect any unique, rare or endangered species of plants found within the city as part of its Comprehensive Plan. The Urban Tree Board works with the community to nominate tree stewards for their community service of preserving unique trees in the city. c) Proclamation - Vietnamese Freedom and Heritage Flag By proclamation, Mayor Lewis recognized the yellow flag with three red stripes as the Vietnamese Freedom and Heritage Flag in the city of Auburn. Mayor Lewis read and presented the proclamation to . Colonel Sanh recognizing the Vietnamese Freedom and Herifage Flag and encouraging county officials and , stafe legislators to pass legislation recognizing the yellow flag with three red stripes as the official flag of the Vietnamese American community. Colonel, Sanh infroduced Chin Nguyen, Colonel Sun Nguyen and Tuan Vu. The City Councilmembers were presented with pins and flower garlands as tokens of appreciation. Mayor Lewis was presented with the United States Flag and the Vietnamese Freedom and Page 2 Citv of'Aubum Council Meetinq Minutes October 18. 2010 Heritage Flag (yellow flag with three red stripes). Tuan Vu thanked #he Mayor and Council #oc their : recognition of the Viefnamese symbqls and Vietnamese community. d) Employee Recognition Mayor Lewis recognized Planning Manager Elizabeth Chamberlain, AICP; who is the recipient of the 2010 Barbara Grace Award from the Washington Chapter of the American Planning Association. The award is given annually to a professional planner who has distinguished her or himself with dedication to public service and professional accomplishment. Planning Manager Chamberlain has over seven years of professional experience, four of those years with the City of Auburn. She is a member of the American Institufe of Certified Planners. As Planning Manager, she manages current and long rahge planning activities for the City and is the lead staff person for downtown planning and development activities. e) Police Promotions - Mayor Lewis and Police Chief Lee announced the following promotions: Commander Bill Pierson to Assistant Police Chief Assistant Chief Pierson began his law enforcement career, in March of 1990 with the Auburn Police Departmenf. In addition fo being the department's first Community Policing Bicycle Officer he served as a Field Training Officer, Valley Swat Team Marksman, Narcotics Detective, Firearms Instructor, Range Master; Patrol Sergeant, Special Investigations Sergeant and Inspectional Services Sergeant where he inyestigated internal affairs issues, wrote State and Federal grants and acted as the, department'S Public Information Officer. As a, Commander, Assisfant Chief Pierson has managed Patrol Operations to include Traffic, K-9's, Mall Officers, a School Resource Officer and Parking Enforcement. Bill last served in the Administration Division managing the Training Unit, Community Response Page 3 Citv of Auburn Councii Meetinq Minutes October 18. 2010 Team, DARE, Accreditation and our valued Volunteers. Assistant Chief Pierson earned his Bachelor's of Arts Degree in Sociology with an emphasis on Public Policy Law and Social Control froin Washington State University. He is a graduate of the Leadership Instifute of South Puget Sound and holds State Certifications in First Level Supervision and Middle Management. Assistant Chief Pierson was accompanied by his wife Debby,, who pinned his badge, daughter, Emily, and ' son, Nicholas. Sergeant Scott Near to Police Commander Scott Near began his law enforcement career in April of.1989 with the Auburn Police Department. He held assignments as a Field Training Officer, Valley Swat Team Leader, Narcotics Detective, Narcotics K-9 Officer, Patrol Sergeant, Special Investigations Sergeant and Inspectional Services Sergeant where he 'investigated internal affairs issues, wrote grants and acted as the department's Public Information Officer: Commander Near earned his Bachelor's degree in Criminal Justice from Eastem Washington University, and is currently enrolled in the Leadership Institute of South King County. He is an accreditation assessor . for the Washington Association of Sheriffs and Police . Chiefs and oversees our department's defensive tacfics and use of force curriculum. Detective Doug Faini to Police Sergeant . Doug Faini began his law enforcement career in November 1995 with the Auburn Police Department. . He has held assignments as a Field Training Officer, Emergency Vehicle _Operations Instructor, Firearms Instructor, Narcotics K-9 Officer, Narcotics K-9 Master .Trainer, Narcotics Detective; Civil Disturbance Unit Team Leader and Hostage Negotiator. Page 4 Citv of Auburn Council Meetinq Minutes October 18, 2010 , Sergeant Faini earned his Bachelor's degree from Seattle - University1 and possesses his First Level Supervisory Certification. Sergeant Faini is the most decorated officer in the department earning three Medal of Distinction awards. 2. Appointments There was no appointment for Council consideration. D. Agenda Modifications There was no agenda modification. I1. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings 1. Proposed 2011 Annual, Action Plan for Community Development Block Grant Projects 03.4.1.7 , City Council conduct a public hearing on the proposed 2011 . Annual Action Plan for Community Development Block Grant (CDBG) projects. Human Services Manager Michael Hursh briefly spoke regarding the 2011 Annual Action Plan. The preparation of an annual action plan is required by the U.S. Department of Housing and Urban Development (HUD) in order for the City to receive federal funds under the CDBG program. A public hearing is required by HUD to gather public input about the proposed 2011 Action Plan section of the City's Consolidated Housing and Community Development Plan. A resolution to adopt the plan is scheduled for the November 1, 2010 Council meeting. Mayor Lewis.opened the public hearing at 8:13 p.m. There being no public comment; the hearing was closed. B. Audience Participation This is the place on fhe agenda where the public is, invited to speak to the Cify Council on any issue. Those wishing to speak are reminded to sign in on the form provided. No one from the audience requested to address the Council. Page 5 Citv of Aubum Council Meetinq Minutes October 18. 2010 C. Correspondence There was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Peloza reported the Municipal Services Comm_ittee met October 11, 2010. The Committee discussed the 2011-2012 Biennial Budget and budget process, solid waste rates, slum landlords, a new fleet vehicle purchasing plan, and false alarms. The next regular meeting" of the Municipal Senrices Committee is scheduled for October 25, 201:0. B. Planning & Community Development Chait Norman reported the Planning and Community Development Committee met on October 11, 2010. The meeting included a joint meeting with the Arts Commission to discuss their accomplishments and programs from the past year. The Committee approved Resolution No. 4651 relating to hearing examiner services, received a presentation from Councilmember Wagner on 1Nashington Stafe University's Integrated Design Experience (IDeX) Project, and, discussed regulations for brew pubs, Pacific Raceways, and possible code amendments. The next regular meeting of the Planning and Community Development Committee meeting is scheduled for October 25, 2010. C. Public Works Chair Wagner reported the Public Works Committee met this afternoon 3:30. ` The Committee approved finro contract administration items relating to sewer and stormwater modeling - . and cancellation of Project No. C410A relating to 277th wetland mitigation. The Committee approved Resolution Nos. 4648 and. 4649 relating to emergency water intertie agreements and discussed fleet purchases, the M Street SE Grade Separation Project, the.South Division Street Promenade Project, the 1 St Street NE Project, street maintenance utility legislation, and the capital project status.. report. The next meeting of the Public Works Committee is scheduled for November 1, 2010. D. Finance Chair Backus reported the Finance Committee met this evening at 6:00. The Committee approved claims and payroll vouchers and discussed Ordinance No. 6331 relating #o sewer meters, Resolution Nos. 4648 and 4649 relating to emergency water system intertie Page 6 City of Auburn Council Meetinct Minutes October 18, 2010 agreements, solid waste rates, and the August monthly financial report. The next meeting of the Finance Committee is scheduled for November 1, 2010 at 6:00 p.m.. E. Les Gove Community Campus Committee Chair Wagner reporfetl : the Les Gove Community Campus Committee met October 6, 2010. The Committee finalized material and color selections for the Activity Center, received an update on the Acfivity Center constrvction, and discussed alternative financing strategies for the Community Center. The nexf ineeting of the Les : Gove Community Campus Committee has not been scheduled at this time. F. Downtown Redevelopment , Chair Norman reported the Downtown Redevelopmenf Committee- met October 12, 2010. The Committee discussed South Division - Street Promenade fumishings selection and public art plans for the City Hall Plaza. _ G. Council Operations Committee Chair Wagner ;reported the Council Operations Committee will . meet tomorrow at 3:00 p.m. to discuss preparations for the City Council retreat. IV. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on sfate, regional and local organizations. A. From the Council Deputy Mayor Singer reported on her attendance at the Governor's Adviso,ry Board for the SR167/1405 Corridor. The Advisory Board , is reviewing Washington Sfate Department of Transportation's plans for #olling in the corridor. She also reported on the Aubum Reaching Out Fair for middle school students and the Suburban Cities Association Public Issues Committee meeting. Councilmember Wagner reported on his attendance at the Regional Access Mobility Partnership which is the Pierce County forum for discussing transportation , issues. Councilmember Wagner also reporfed on his attendance.at the monthly Senior Center coffee hour: and the Valley Regional Fire Authority meeting. ~ Page 7 City of Auburn Council Meetinct Minutes October 18, 2010 Councilmember Backus reported.that on August 26th she traveled to Poland, specifically to the City of Gdynia, which is the sister city of Seattle. While there she worked with Polish, Russian and American students, and also had the opportunity to meet with the Mayor of Gdynia and presented him with the key to the City of Aubum on behalf of the Mayor and City Council. Councilmember Backus reported that during her trip she became ill, which led to her absence from the Council for the past finro months. She thanked the Mayor, Council, and community for their support during her illness. ' Councilmember Peloza reported on the National League of Cities prescription discount card program. Since April 2009, Auburn citizens have saved approximately $49,000 using #he prescription discount card program. He reminded that the free prescription discount cards are availa6le at all City department counters. Councilmember Peloza also reported on his attendance at the Regional Water Quality Committee where discussion centered on the Brighfinrater Treatment Plant, _ which is anticipated to open in August 2011. Councilmember Peloza commented that the Lower Green Stormwater Subcommittee had made progress with drainage issues in Northwest Auburn; however, recently it was discovered that unknown persons dumped approximately 50 bales, of hay into the west and east side ditches on 279th Street off the West Valley Highway. King County is investigating the incident, and the bales of hay have been removed. Councilmember. Peloza also reported on his attendance at the King County Solid Wasfe Managemenf Advisory Board meeting. Additionally, Councilmember Peloza stated that he attended the funeral of BiIF Warren, who designed the monument at the Veterans Memorial Park. B. From the Mayor Mayor Lewis briefly commented on his attendance at a number ofi neighborhood groups and the Senior Volunteer Recognition luncheon where he spoke on the state of the City and the local economy. Mayor Lewis reported that some of the City's revenues are improving slowly. Indicators include smalf increases in the real estate excise tax reports, increases in home sales in Auburn, increases in applications for building permits, and increases in applications for business licenses. V. CONSENT AGENDA Page 8 Citv` of Aubum Council Meetinq Minutes October 18, 2010 All matfers listed on the Consent Agenda are considered by the Cify Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the October 4, 2010 regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 398818 through 399207 in the amount ofi $4,868,526.96 and dated October 18, 2010. - 2. Payroll Payroll check numbers 529942 to 530049 in the ainount of . $86,271.30 and electronic deposit transmissions in the - amount of $1,127,425.54 'for a grandtotal of $1,992,696:84 for the pay period covering September 30, 2010 to October 13, 2010. C. Contract Administration 1. Public Works Agreement Number AG-C-362 A3.16.9 City Gouncil grant permission to amend Consultant Agreement No. AG-C-362 with Brown and Caldwell, Inc. for , Engineering Services for sewer and stormwater modeling support. 2. Public Works Project Number C410A 04.9.1 C410A . City Council authorize tlie cancellation of the previous award of Contract 10-11, Project No. C410A, 277' Wetland Mitigation Monitoring (Annual) to R & R Fab & Crane on their low bid of. , $26,99141 plus WA state sales tax of $2,564.18 for a total contract price of $29;555.59. Deputy Mayor Singer moved and Councilmember Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 6-0. _ VI. UNFINISHED BUSINESS Page 9 Citv of Auburn Council Meetina-Minutes October 78. 2010 There was no unfinished business. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES.AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6332 03.5 PLT10-0004 An Ordinance of the City Council of the City of Auburn, Washington, approving the final plat of Jovita Heights Councilmember Norman moved and Councilmember Backus seconded to introduce and adopt Ordinance No. 6332. In response to questions from Councilmember Wagner regarding stormwater from the developrnenf, Mr. Mafit Webber, civil engineer with AHBL, explained that the discharge from the stormwater pond drains to the City of Algona. The project has obtained permits from the City of Algona and the Washington State> Department of Transportation for the stormwaterdischarge. MOTION CARRIED UNANIMOUSLY. 6-0. B. Resolutions 1. Resolution No. 4648 04.11 A Resolution of the City Council of the City of Au_burn,. Washington, authorizing the Mayor and the City Clerk to execute an Emergency Water System Intertie Agreement _ between the City of Aubum and the City of Tacoma Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4648. MOTION CARRIED UNANIMOUSLY. 6-0. 2. Resolution No. 4649 04.11 , Page 10 Citv of Auburn Council Meetina Minutes October 18. 2010 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and the City Clerk to execute an Emergency Water System Intertie. Agreement between the City of Aubum and the Lakehaven Utility District. Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4649. MOTION CARRIED UNANIMOUSLY. 6-0. 3. Resolution No. 4651 ' A4.5.2, A3.16.7 A Resolution of the City Council of the City of Aubum, Washington, authorizing the Mayor and City Clerk to execute an Agreement befinreen the City of Auburn and Phil A. Olbrechts and Olbrechts and Associates, PLLC for hearing examiner services Councilmember Norman moved and Councilmember . Backus seconded to adopt Resolution No. 4651. MOTION CARRIED UNANIMOUSLY. 6-0. IX. EXECUTIVE SESSION At 8:54 p.m., Mayor Lewis recessed the meeting for a five minute intermission and then to executive session for approximately thirly minutes in order to discuss real estate transaction(s) pursuant to RCW 42.30.110(1)(b) and (c) and pending/potential litigation pursuant to RCW 42.30.110(1)(i). Directors and staff required for the executive session included City Attorney Heid, Finance Director Coleman and Risk Manager Roscoe. At 9:25, 9:30, 9:35, 9:40, and 9:47 p.m., Mayor Lewis extended the executive session an additional five minutes each time. At 9:52 p.m., Mayor Lewis reconvened the meeting. X. ADJOURNMENT There being no further ;business to come before the Council, the meeting adjourned at 9:52 p.m. APPROVED THE DAY OF NOVEMBER, 2010. Page 11 Citv of Auburn Council Meetina Minutes October 18, 2010 Peter B. Lewis, Mayor Danielle Daskam, City Clerk City Council agendas and minutes are availab/e to the public at the City Clerk's Offrce, on the City websife, and via e-maiL Complete agenda packets are available for review at the City Clerk's Office and on the City website at http://www.aubumwa.gov Page 12 , -