HomeMy WebLinkAboutITEM III-B
" DRAFT
CITY OF - * ~ PLANNING & COMMUNITY
DEVELOPMENT COMMITTEE
' WASHING'TON October 25, 2010
MINUTES
1. CALL TO ORDER -
Chair Lynn Norman called the meeting to order at 5:00 p.m. in Annex Conference Room
2 located on the second floor of One Main Building, 1 East Main Street, Auburn, WA.
Committee members present were: Chair Lynn Norman, Vice Chair Nancy Backus and
Member Rich Wagner. Staff members present included: Planning & Development Director Kevin Snyder,
Planning Manager Elizabeth Chamberlain, Principal Planner Jeff Dixon, Environmental
Protection Manager Chris Andersen, Environmental Planner Jennifer Shih, M& O.
Manager'Randy Bailey, Community Services Manager Michael Hursh, Administrative
and Business Services Manager Darcie Hanson. Audience members present were: Wayne Osborne, Mike Newman Aubum School
District, Laura Moser Waste Management, Tanya Nascimento Federal Way School
District, Phil Olbrechts Hearing Examiner, Gwenn Escher Derdowski Kent School
District, Bruce and Rosella Mosby Mosby Farms, Lee A. Michaels R.W. Thorpe and
Associates.
II. HEARING EXAMINER ANNUAL REPORT
Phil, Olbrechts gave a brief overview of the 13 cases he has heard over the past year
and explained thatthe types of cases being heard in Aubum are not much different than
in our neighboring jurisdictions. He stated that for Special Home Occupation permits the
City could put a notice on the notice board that tells citizens to contact the City if they
woultl like to request a publie hearing, and if no one responds we do not have to hold
one, that could save some money for the applicant and the City.
Mr. Olbrechts asked the Committee if theywere happy with the reporting method and
format that he had been using and they concurred that it worked well for them.
Committeeasked Mr. Qlbrechts ifithe code on dangerous dogs was clear enough. He
stated that it was written well.
Committee questioned how Mr. Olbrechts deal with the new storm water manual and
issues that may come up with applicants wanting a iesser requirement fortheir
development.
The Committee thanked Mr. Olbrechts for his service.
III. CONSENT AGENDA
A. Minutes - October 11, 2010
Member Wagner moved and Chair Norman concurred to approve the Consent
Agenda as amended.
MOTION CARRIED UNANIMOUSLY 2-0
1V. ACTION
A. 2011 Annual Action Plan
Michael Hursh presented the 2011 Annual Action Plan required by the Department of
Housing and Urban Development. The Plan;is required to maintain the City's
relationship as a Community Development Block Grant entitlement recipient.
Mr. Hursh explained that the plan requires the City to report on projects and the
amount of general fund funds that are contributed to certain projects. Hursh
explained a public hearing had 6een held through October and that the plan will
hopefully be going to full Council on November 1 St '
Commiftee asked about the Multi Service Center mentioned on Page 8 of the plan.
Hursh explained that there was not a group in Auburn tha# was set up to run and
outreach and employment program and the center in Federal Way already has that "
program in place. We have funded this program with them for the past 4 years:
Gommittee members questioned what will happen to the funds designated for the
Community Center if not spent. Hursh explained fhe funds can be spent on another
project if needed. There is a process that has to be gone through to move the funds.
Vice Chair Backus moved to forward the 2011 Annual Action Plan to full Council for
approval; Member Wagner seconded.
MOTION CARRIED UNANIMOUSLY 3-0
V. DISCUSSION and INFORMATION
A. 2010 Comprehensive Plan Amendments
Chair Norman commended Jeff for the well laid out format of the packet material.
~
Jeff Dixon reported on the Planning Commission recommendations on the 2010
_ annual Comprehensive Plan Amendments. Mr. bixon explained the format of the
notebook that was given to the Commiftee as part of the meeting packet. He then
went through the list of amendments that had been reviewed by the Planning
Commission. He explained that the plarr would be brought forward to the Planning
and Community Development Commiftee in November and to full Council at the
December 6t', 2010 meeting.
There were two.groups of amendments taken fo public hearing at the Planning
Commission:
Group one consisted of one map amendment and fve text and policy amendments
discussed. Dixon explained that the map amendment was related to the annexation
of the parking Jot property. fo'r the Mary Olsen Farm. Dixon then explained text and '
policy amendments one through four were forschool districts capital facilities plans
and impact fees. The fifth text and policy amendment is to Chapter 9 which is to
update some references to ofher documents related to storm drainage for cleanup
purposes.
Group two consisted of text and policy amendments six, seven and eight. Six was a
City initiated amendment to adopt the Capital Facilities Plan. Seven was also city
initiated to stay in compliance with state law which recognizes the transition to
electric vehicles and the need for future policy decisions related to charging stations
etc.
Committee had some concems with the word "providing" for charging stations. Dixon
clarified that it means providing for but it was agreed to change it to something thaf
did not indicate the city would be responsible for the stations. Sta'ff agreed to change
that wording.
Eight was the only privately initiated amendment which is for the Mosby Farms
proposed project af Highway 18 and Green Valley Road. The project consists of
three phases. The first one is a zoning text amendment and a policy amendment to
allow the use: Future phasing will be submittal of building and related permits and
some longer#erm development on their site.
Committee voiced concems on property sizes and size of green houses for example
in that zone. They want to make sure that the code specifies an agreed upon ratio of
development acceptable. Committee wants to allow the development to go forward
while protecting the RC zone. Zoning regulations are the concern which will be
worked on with the Committee later in the year.
Direcfor Snyder discussed a handout that Dixon handed out with some revised
language for the development regulations (LU-15) they discassed earlier. Committee
had some issues with the wording "small scale". Committee expressed desire to
change the wording which prohibits having a single family residence on the same
property as the commercial stand, stable, etc: Committee suggested staff make
some wording changes and bring back to them.
Committee questioned what "market factor" means. It was suggested to be added to
the text of the document.
Map 6.2 was noted as being different than the map provided at the Public Works
Committee meeting the previous week. Dixon clarified that the correct map will be
inserted into the main document.
Dixon reported that staff would be bringing this back to the Committee for further
discussion.
B. 65thvenue South Ravine Dumpsite Clean-up
Chcis Andersen handed out a map and gave a brief staff report on the 65t' Avenue
illegal dumpsite cleanup and then did a video presentation of the cleanup efforts.
Committee members commended staff for the cleanup.
C. Electric Vehicle Technology: An Overview
Staff presented'baekground information on electric vehicle technology and
supporting infrastructure. They also discussed some issues that will need to be
municipal policy considerations as the City moves forward with thinking about
charging stations. Staff handed out some materials on charging stations, House Biii 1481 Appendix A and a copy of the Power Point presentation.
D. Director's Report
Director Snyder had Mr. Dixon give a report on the meeting that he attended for the
Pacific Raceways Annual Meeting on October 13th. Mr. Dixon handed out a copy of,
the agenda from the meeting that he attended. Mr. Dixon reported that the property
owners in conjunction with King County would be doing a noise study to determine
impacts on surrounding properties.
Director Snyder reported that a new business was opening in the Downtown on,
November 1St called Cycle Therapy he also stated that another business that cannot
be named at this time is looking at relocating to Aubum.
Director Snyder also reported that he and Economic Development Manager Sharon
Patonai have been working with businesses to find business space within Aubum and that they have gotten positive feedback from those they have worked with. `
E. PCDC Status Matrix
A scrivener's error on Page 1 under item #3 was pointed out. The date for the
Committee of the Whole meeting should be 11-29 ratherthan 11-19.
VI. ADJOURNMENT
There being no further business to come before the Planning and Community
Development Committee, Chair Norman adjoumed the meeting at 7:30 p.m.
APPROVED THIS DAY OF
Lynn Norman, Chair Darcie Hanson, Administrative and
Business Services Manager