HomeMy WebLinkAboutITEM II-ACITY OF
AGENDA BILL APPROVAL FORM
* WASHINGTON
Agenda Subject: Date:
Approval of Minutes October 26, 2010
Department: Attachments: Budget Impact: Public Works Minutes from October 18, 2010 $0
Administrative Recommendation:
Public Works Committee to approve the minutes of the October 18, 2010 Public Works Committee
meeting.
Background Summary:
W1101-1
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&0
❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning
❑ Park Board ®Public Works ❑ Legal ❑ Police
❑ Planning Comm. ❑ Other ®Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing I l Referred to Until I l
Tabled Until I I
Councilmember: Wa ner Staff: Dowd Meetin Date: November 1, 2010 Item Number:
k t + •1~
~ CITY OF AUBURN
PUBLIC WORKS COMMITTEE IT 0~
October 18, 2010
~ DRAFT MINUTES
~HIITOI
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on
the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Bill Peloza, and Councilmember John
Partridge. Member Haugen was excused from the meeting. Also present during the meeting were:
Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City EngineerlAssistant Director
Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Storm Drainage
Engineer Tim Carlaw, Water Utility Engineer Cynthia Lamothe, Project Engineer Leah Dunsdon,
Project Engineer Jacob Sweeting, Project Engineer Ryan Vondrak, Traffic Engineer Pablo Para,
Street Systems Engineer Seth Wickstrom, Planning Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, Environmental Planner Jennifer Shih, Citizens Wayne Osborne and Nick
Perius, and Department Secretary Jennifer Rigsby.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Vice-Chair Peloza, seconded by Councilmember Partridge, that the Committee
approve the Public Works Committee minutes for date, October 4, 2010.
Motion carried 3-0.
B. PERMISSION TO AMEND CONSULTANTAGREEMENT N0. AG-C-362 WITH BROWN AND
CALDWELL, INC. FOR ENGINEERING SERVICES FOR SEWER AND STORMWATER
MODELING SUPPORT
Chairman Wagner asked what the original contract amount was. Storm Drainage Engineer
Carlaw answered the annual contract amount was $50,000.00. Chairman Wagner asked about
the budget impact. Carlaw explained that the budget was increased by Budget Amendment No. 6.
Storm Drainage Engineer Carlaw answered questions asked by Chairman Wagner regarding
management of the five proposed tasks. Carlaw stated that the Utilities Section will be
managing the contract and individual tasks and will coordinate with Project Engineers as
needed for specific project impacts. Storm Drainage Engineer Carlaw verified that there will be
sufficient oversight of the computer modeling and coordination between the consultant and staff
for each task, in response to questions asked by Chairman Wagner.
Chairman Wagner asked if any tasks for the Downtown area were included in the contract. Storm Drainage Engineer Carlaw answered that the Downtown area is part of a separate
contract.
Vice-Chair Peloza asked for additional information regarding the cost breakdown for each task.
Storm Drainage Engineer Carlaw distributed the cost estimate spreadsheet forthe amendment
to Contract No. AG-C-362. Vice-Chair Peloza requested that the spreadsheet be included in
the agenda packet for future contract amendments. The Committee and staff reviewed the
spreadsheet.
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Public Works Committee Minutes October 18, 2010
DRAFT MINUTES
Chairman Wagner asked if the hydraulic model calibration is reviewed by staff. Storm Drainage Engineer Carlaw stated that it is.
Vice-Chair Peloza asked if staff performs price comparisons between consulting agencies in
order to verify that the City is receiving a fair rate. Assistant DirectorlCity Engineer Selle
answered the City works with a lot of consultant contracts and staff is aware of all of the
different multipliers which determine rates and that these rates are reasonable for the work
being contracted.
Councilmember Partridge asked if the City is being required to perform the tasks included in the
amendment. Storm Drainage Engineer Carlaw answered that the tasks have not been imposed on the City. Chairman Wagner included that the City is doing more in the area of stormwater
management due to NPDES requirements and the tasks will be needed for compliance.
Assistant DirectorlCity Engineer Selle responded to questions asked by Vice-Chair Peloza
regarding the selection process for tasks.
It was moved by Vice-Chair Peloza, seconded by Councilmember Partridge, that the Committee
recommend Council approve the amendment to Consultant Agreement No. AG-C-362.
Motion carried 3-0.
C. AUTHORIZATION TO CANCEL PREVIOUS AWARD OF CONTRACT N0. 10-11 FOR
PROJECT N0. C410A, 277T" WETLAND MITIGATION MONITORING (ANNUAL}
Project Engineer Dunsdon reported that the City is currently in year 7 for monitoring for the
mitigation site created for the S 277t" Street Project and has been working with the Watershed
Company to evaluate the performance of the wetlands and to prepare construction and permit
documents to address the deficiencies at the site.
Following the award of Contract No. 10-11, it was determined that there was a lot more water at the site than had been anticipated. Staff is doing more monitoring to try and determine
why
there is so much water. Project Engineer Dunsdon discussed the possible causes forthe
increase in water. Contributing factors may include two beaver dams located on Mill Creek
downstream of the site, the wetterthan normal summer, and the work recently done on the
Peasley Canyon Culvert. Due to the current water levels and inability to plant the majority of the
site, staff is recommending that the previous award of contract be canceled. Project Engineer
Dunsdon answered questions asked by Chairman Wagner regarding the affect the widening of
the Peasley Canyon Culvert may have had on the mitigation site.
The Committee and staff discussed the changes in hydrology at the Goedecke North site. Project Engineer Dunsdon reviewed possible options for addressing the site's deficiencies.
Vice-Chair Peloza asked if there were any consequences for not meeting the goals of the 10
year monitoring period. Dunsdon stated that it is realistic to expect that the 10 year monitoring
period will be extended in order to meet the monitoring period goals.
Assistant DirectorlCity Engineer Selle responded to questions asked by Chairman Wagner
regarding the calculation used to determine cost of monitoring wetland sites. Project Engineer
Dunsdon stated that the important part of maintaining a mitigation site would be to do it
consistently each year.
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Public Works Committee Minutes October 18, 2010
DRAFT MINUTES
Project Engineer Dunsdon answered questions asked by Chairman Wagner regarding the Mohawk mitigation site.
Project Engineer Dunsdon responded to questions asked by Councilmember Partridge
regarding the budget for the contract and the budget status sheet.
Chairman Wagner spoke about the responsibility of on-going costs for large projects, such as
construction of the 277t" double overpass.
It was moved by Vice-Chair Peloza, seconded by Councilmember Partridge, that the Committee
recommend Council authorize the cancellation of the previous award of Contract No. 10-11 for Project No. C410a, 277t" Wetland Mitigation Monitoring (Annual}.
Motion carried 3-0.
III. ISSUES
A. RESOLUTION N0.4648 AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE
AN EMERGENCY WATER SYSTEM INTERTIE AGREEMENT BETWEEN THE CITY OF
AUBURN AND THE CITY OF TACOMA
Utilities Engineer Repp distributed a Water Rate Service Comparison to the Committee, as requested by Chairman Wagner. Repp pointed out an error on the spreadsheet, under Auburn,
there should be no difference between winter and summer rates. Repp explained that a rate
comparison between agencies can be difficult because each agency has different rate
structures, for example, Lakehaven and the City of Tacoma base their rates on service meter
size and the City of Auburn does not do that but rather has a fixed base rate. The Committee
and staff reviewed the seasonal rate comparison.
Chairman Wagner asked how the City of Tacoma will determine how much to charge the City of
Auburn since they can not determine whetherwater isbeing used for single-family or
commercial. Repp answered that the City of Auburn will be charged one rate, under the City of Tacoma's commercial industrial large service customer rate for the wholesale provider in
addition to the City of Tacoma's base rate.
Utilities Engineer Repp discussed the terms of the agreement with the City of Tacoma and how
water rates are negotiated.
Chairman Wagner asked if the there are terms in the agreement which state how quickly the
City of Auburn would need to correct an emergency, for example, how quickly would the City
need to repair a well if it were to fail. Utilities Engineer Repp stated there were no such
conditions in the agreement. Repp explained that the agreement provides the City of Auburn the ability to activate the intertie that is currently under construction.
The Committee and staff discussed the cost of obtaining water through the Cascade Water
Alliance compared to the cost of pumping water from the City's wells.
Utilities Engineer Repp answered questions asked by Councilmember Partridge regarding the
specific terms and conditions of the emergency interties using the City's agreement with the City
of Bonney Lake as an example of an agreement with more specific conditions.
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Public Works Committee Minutes October 18, 2010
DRAFT MINUTES
Repp answered questions asked by Councilmember Partridge regarding the permitting and
construction fees associated with the intertie.
It was moved by Vice-Chair Peloza, seconded by Councilmember Partridge, that the Committee
recommend Council introduce and adopt Resolution No. 4648.
Motion carried 3-0.
B. RESOLUTION N0.4649 AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE
AN EMERGENCY WATER SYSTEM INTERTIE AGREEMENT BETWEEN THE CITY OF
AUBURN AND THE LAKEHAVEN UTILITY DISTRICT
Chairman Wagner asked if the City of Auburn will betaking equal amounts of water from
Lakehaven and the City of Tacoma. Utilities Engineer Repp stated that the Lakehaven intertie
would only be used in the case of a true emergency, such as a well failure. The Tacoma intertie
would be activated to provide permanent supply.
Chairman Wagner asked if the Lakehaven water is mixed with the City of Auburn water prior to
being delivered to customers. Water Utility Engineer Lamothe stated that the water is mixed.
Lamothe also pointed out the difference in capacity between the Lakehaven and Tacoma
interties.
Utilities Engineer Repp responded to questions asked by Councilmember Partridge regarding
the cost of the Lakehaven intertie.
It was moved by Vice-Chair Peloza, seconded by Councilmember Partridge, that the Committee
recommend Council introduce and adopt Resolution No. 4649.
Motion carried 3-0.
IV. DISCUSSION AND INFORMATION
A. FLEET PURCHASES - STATE VS LOCAL CONTRACTS
Director Dowdy reported to the Committee that for next year's budget, staff anticipates that
there will be approximately 10 vehicles that will need to be purchased. The City will probably be
purchasing these vehicles through local vendors that can meet the requirements of the City's
State contract. Director Dowdy stated that the goal is to purchase as many vehicles as possible locally. All 10 vehicles needed are street licensed and there should be no difficultly
locating
local vendors.
Chairman Wagner asked if the City asks local vendors to match the State contract amount.
Director Dowdy answered that the City can always refer to the State contract if fair quotes are
not received.
Director Dowdy stated that the City Attorney evaluated the contractual requirements and the
City does have the ability to proceed with purchasing from local vendors.
This was an informational discussion.
B. M STREET GRADE SEPARATION PROJECT -VISUAL ENHANCEMENT OPTIONS
Using a PowerPoint presentation, Project Engineer Sweeting provided a brief update on the
design of the project and presented some of the visual treatment options.
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Public Works Committee Minutes October 18, 2010
DRAFT MINUTES
Project Engineer Sweeting pointed out the location of the project and explained that the project will lower M Street SE and the connected side streets in order to grade separate the
road from
the BNSF tracks. Chairman Wagner asked why the project area extends so far to the west.
Sweeting answered that the existing storm and sewer lines are being rerouted to follow 6t"
Street and cross under SR18 and the railroad tracks via L Street. Engineer Sweeting clarified
that the majority of property acquisition is immediately adjacent to M Street SE. Chairman
Wagner asked why the project area extended along so far east and west on the railroad tracks.
Sweeting stated that will be the area of the tracks that are raised. Sweeting explained that staff worked with the Burlington Northern and Santa Fe Railroad (BNSF} to design the tracks,
raising
them four feet, reducing the impact on homes in the area by not having to lower the road as
much.
Sweeting presented conceptual drawings of what the grade separation will look like when
complete from both the northern and southern directions. M Street will be lowered with tiered
walls on both sides. At the tallest point, the walls will be 23 feet tall total. Chairman Wagner asked if the green grass depicted in the drawings will be usable space. Sweeting answered
that
on the east side, the grass area will be a portion of the City's stormwater pond facilities and on
the west side the grass area is a portion of an existing property owner's backyard. Sweeting
pointed out that there will be 25 feet on both sides of the tracks which will continue to be BNSF
Right-of-Way. Chairman Wagner asked if the Right-of-Way will be fenced. Sweeting
responded that there will be a fence along the top of the walls and along the BNSF right-of-way
to prevent access to the bridge.
Chairman Wagner asked how the residents that live in The Park Apartments will access their
parking lot in the new design. Project Engineer Sweeting said the new design calls for a new
driveway to be placed south along the proposed bypass road in the vicinity of 6t" Street. Using
the aerial map, Sweeting pointed out the Right-of-Way being acquired by the City for the project,
in response to questions asked by Chairman Wagner. Sweeting showed the Committee where
the bypass road and new driveway for the apartments will be constructed. The Committee and staff discussed the turn movements in and out of the future driveway. Mayor Lewis asked that
Council be updated on any turning restrictions as soon as staff is aware of what they may be.
Project Engineer Sweeting reviewed the simple visual treatment options that staff has been
reviewing with the design for the walls and fencing along M Street at the grade separation.
Chairman Wagner asked if one of the wall treatments was the same as the treatment that was
done on the 3rd Street (Booth) Bridge. Assistant City Engineer Gaub stated that one of the treatments was the same and the treatment for the 3rd Street Bridge was selected by the
Downtown Task Force. Mayor Lewis pointed out that some conformity between the wall
treatments may be beneficial. The Committee agreed that the treatment should be the same as
that used on the Booth Bridge.
Project Engineer Sweeting continued, explaining that the standard fence used along the
sidewalks would be black chain-link but there are other options available. Sweeting showed the Committee some of the fencing available. Sweeting stated that an upgrade in the fencing
would
be more expensive than the black chain-link, an approximate increase of about $30,000.00 -
$40,000.00. Assistant City Engineer Gaub stated that the standard black chain-link fencing was
used on A Street SE, under the railroad tracks, where the new sidewalk was constructed to
remove the stairs. The Committee discussed the fencing options. Sweeting pointed out that
there would be additional maintenance costs associated with the upgraded fencing, but it may
be less subject to damage than chain-link fencing. Mayor Lewis asked that the Committee look at the fencing on A Street SE before making a definite decision on the fencing. Subject to
the
Committee viewing the A Street SE fencing, they chose the enhanced fencing option.
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Public Works Committee Minutes October 18, 2010
DRAFT MINUTES
Project Engineer Sweeting reviewed the enhanced option for the tops of the walls, either a color
change along the top of the wall or the use of athree-dimensional wall cap. Sweeting stated that the three-dimensional wall cap would increase the cost by $35,000.00. Sweeting answered
questions asked by Vice-Chair Peloza regarding the tinting of the concrete wall cap. Vice-Chair
Peloza stated that he was not in favor of white concrete. Councilmember Partridge stated that
his preference would be to choose the upgraded fencing over the three-dimensional cap,
considering they are roughly the same cost. Project Engineer Sweeting will provide
photographs of examples of both the regular wall cap and three-dimensional cap forthe
Committee to review.
Councilmember Partridge asked about custom wall enhancements. Sweeting stated that the
enhancement options presented to the Committee are standard however custom enhancements
like those along I-5 near the Tacoma Dome would increase the cost a substantial amount, an
estimated $400,000.00.
Project Engineer Sweeting spoke about the East Auburn Station and the platform that previously was near the railroad L Street crossing location. Sweeting pointed out the open
space at the corner of 4t" Street and M Street and said that the design team has been
brainstorming on how to most effectively use the space, remaining in the project budget and
maybe paying tribute to the history of the area. Sweeting presented the proposed design for the
open space. The design is a pedestrian rest area with benches and bicycle racks. The same
architectural element of the center canopy of the old station platform would be incorporated into
a canopy over the benches on the corner as well as the same lighting design.
The Committee and staff discussed alternatives to the design and the cost of the proposed
design versus the alternatives.
Councilmember Partridge asked if there is a lot of pedestrian traffic in the project vicinity.
Project Engineer Sweeting answered that there is a lot of foot and bicycle traffic and that is what
is in part driving the need for the new sidewalks at the crossing and bicycle lanes.
The Committee and Mayor Lewis discussed moving the canopy further back into the space.
Chairman Wagner asked if the Arts Commission had been consulted regarding the project. The
Committee discussed the "1 % for Art" ordinance and decided that for projects such as these
large infrastructure projects visual enhancements similar to what is being proposed should more
that satisfy the art requirement. Chairman Wagner stated that it would probably be in the best
interest to move forward with a design such as the one proposed by Project Engineer Sweeting rather than having to make a decision based on the 1 % for Art ordinance. Mayor Lewis agreed.
Project Engineer Sweeting answered questions asked by Councilmember Partridge regarding
the gutter system for the canopy.
The Committee and staff reviewed the overall map of the project. Project Engineer Sweeting
answered questions asked by Chairman Wagner regarding the storm pond area. Mayor Lewis and staff discussed whether or not there would be some useable area surrounding the storm
pond facility for other uses. Project Engineer Sweeting stated that he would bring the
landscape plan for the pond area for the Committee to review.
The Committee and staff reviewed design for the access to The Parks Apartments and Eagles
facility.
Councilmember Partridge asked if M Street would be four lanes. Project Engineer Sweeting
responded that a center turn lane will be included, making M Street five lanes in width between
6t" and 4t" Streets. The Committee and staff discussed the possibility of re-channelizing M
Street all the way to Main Street as part of this project. Mayor Lewis asked staff to pursue the
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Public Works Committee Minutes October 18, 2010
DRAFT MINUTES
idea. The Committee discussed how re-channelizing the street all the way to Main Street would
affect on street parking.
C. SOUTH DIVISION STREET PROMENADE
Using a map, Project EngineerVondrak outlined the preliminary plan forthe utilities included in
the scope of the Promenade Project. Vondrak pointed out the outline for the proposed design
for the reservoir course for the permeable pavement. Vondrak stated that pervious pavement
will be throughout the corridor from Main Street to 2nd Street. Staff is still looking at the feasibility of extending the pervious pavement to 3rd Street and within the intersection
areas
along the corridor.
Vondrak explained the pattern design of the pavement. Vice-Chair Peloza asked why the
design alternates between pervious and impervious pavement. Vondrak answered it is forthe
visual look of the corridor. Chairman Wagner stated that an alternating design would also be
easier to repairwhen needed. Project EngineerVondrak stated that staff is also considering the possibility of coloring the pavement.
Project EngineerVondrak stated that in addition to the pervious pavement, staff is considering
storage tanks or oversized storm pipes for stormwater management within 1St Street SEISW.
Chairman Wagner asked if there are any cost estimates yet. Project EngineerVondrak said the
cost estimate has not been completed yet.
Project EngineerVondrak and Planning Manager Chamberlain answered questions asked by
Chairman Wagner regarding the cost of the projects aesthetics versus the cost of utilities and
the project funding.
Project EngineerVondrak reported that staff believes that the pervious pavement will provide
adequate stormwater detention for the entire project and staff is still researching the storage tanks to provide detention above and beyond the project requirements. Vondrak noted that
this
is still a preliminary plan. Vondrak answered questions asked by Chairman Wagner regarding
the need for more stormwater storage than what is included in the preliminary plan.
Vice-Chair Peloza asked what the ratio of pervious versus impervious surface will be. Assistant
Director/City Engineer Selle stated that approximately 25 - 35% percent will be pervious.
Assistant DirectorlCity Engineer Selle answered questions asked by Chairman Wagner
regarding the structural differential between the pervious and impervious surfaces.
The Committee and staff discussed the transition between the new roadway and the existing
pavement.
Planning Manager Chamberlain discussed the limits of the promenade project and the future redevelopment of the surrounding blocks.
The Committee and staff reviewed the preliminary design forthe promenade.
Planning Manager Chamberlain announced that there will bean Open House held regarding the
project on October 28, 2010 from 6:00 pm until 8:00 pm, at One East Main Street in the front
lobby.
D. 1ST STREET NE, AUBURN AVENUE TO AUBURN WAY N ROAD CLOSURE
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Public Works Committee Minutes October 18, 2010
DRAFT MINUTES
Street Systems Engineer Wickstrom reported that construction on 1St Street had started and the
work is going to be completed in two phases. The first phase is replacing 10 panels on the north side of the street with minimal impact to traffic. There will be more of an impact on
traffic
during the second phase. At that time, the street will be closed to eastbound traffic and
westbound traffic will still be maintained but will be limited at Auburn Avenue. The second
phase will probably begin October 28, 2010 and will take about two weeks to complete.
Chairman Wagner asked if the project includes asphalt treatment. Street Systems Engineer
Wickstrom answered that the project replaces concrete panels on the street with concrete. Mayor Lewis commented on the work completed on D Street NE where damaged concrete
panels were removed and replaced with new ones.
Vice-Chair Peloza complimented the map provided by Street Systems Engineer Wickstrom.
E. STREET MAINTENANCE UTILITY -POLICY FEEDBACK
Director Dowdy stated there was a meeting of the Valley Cities Directors, and others, on
October 15 regarding the SMU and the preliminary formula. Ashley Probart, from the
Associated Washington Cities, will be replacing the referendum language with the ballot
language to allow cities that want to adopt the SMU can place it on their local ballots. Director
Dowdy stated that Mr. Probart also provided clarification on the identity of the voters as defined
in the legislative measure. The voters would be the popular voters and not just property
owners.
Chairman Wagner asked if there are any large cities represented at the SMU meetings.
Director Dowdy stated that the Cities of Federal Way, Kent, and Renton are currently the
largest. Mayor Lewis stated that the plan is to gain the cooperation of the Valley Cities first and
then involve larger cities, such as the Cities of Spokane and Vancouver, and finally the Cities of
Tacoma and Seattle. The Committee discussed the current strategy for moving the SMU
legislation forward.
The Committee and Director Dowdy reviewed the policy questions from the Street Maintenance
Utility (SMU) white paper that was distributed at the last Public Works Committee Meeting.
Director Dowdy said the working group agreed that on the first key policy point each city should
decided what existing revenues, that are used to support street preservation, they would be
willing to sunset if the SMU is approved and a city implements it because every city has a different structure for funding streets. The Committee agreed. The Committee and staff
discussed what the sunset options andlor incentives would be for the City of Auburn.
Chairman Wagner suggested, for the next policy question, cities consider commercial and
industrial industries be able to ease into the full rate over a period of time. Mayor Lewis asked
that the amount in the reduction of property tax, after sunsetting the Save Our Streets Program
(SOS) tax, be compared to the rates for the SMU prior to allowing businesses to ease into the rate. Director Dowdy stated that the current language in the bill will allow cities to phase
in on a
reasonable schedule. The Committee and staff discussed how the City of Auburn could phase
in the SMU.
Director Dowdy spoke about the requirement to appoint an advisory committee which is
currently included in the SMU bill. The advisory committee would be a seven person committee comprised of typical rate payers. Director Dowdy stated that the advisory committee would
more than likely be how the businesses, freight industries, and ports would provide feedback on
the SMU to the Council, addressing key policy point three. Mayor Lewis asked Director Dowdy
to consult with Mr. Probart on why an advisory committee would be appointed for a utility.
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Public Works Committee Minutes October 18, 2010
DRAFT MINUTES
Mayor Lewis suggested incorporating a committee with a 3-5 year sunset date to assist in
establishing a new utility. Chairman Wagner agreed.
Chairman Wagner stated that, as in the forth key point, setting a higher Pavement Condition
Index (PCI} Rating for freight routes over residential was favorable but not as the highest
priority.
The Committee agreed that the Washington State Truckers Association should be included in
the formation of the advisory committee.
Director Dowdy discussed the possibility of entering a condition into the bill that would allow
cities to use an optional process of formulating an SMU, equivalent to the process currently
being developed by the Directors. Chairman Wagner commented that the SMU did not make it
through the legislature last year because there was no standardized formula for determining
rates and allowing for equivalent processes would undermine the work the Directors are doing
to create the standardized formula that the legislature is asking for. Mayor Lewis asked how would allowing for equivalent processes address what the legislature said they wanted which
was to provide a formula. Chairman Wagner stated that may not be a policy to support. The
Committee, Director Dowdy, and Traffic Engineer Para continued discussion about why this
policy would be a good idea.
The Committee discussed requiring a minimal frequency of updating pavement system ratings
of the PCI for accountability and to inform rates changes. Director Dowdy stated that this would probably be a function of the advisory committee to provide accountability. Mayor Lewis
stated
that accountability should be the role of City Council and not a responsibility to be charter to an
advisory committee. Chairman Wagner agreed.
Director Dowdy stated that there was a consensus among the directors that a requirement for a
common process and formula to set SMU rates statewide should be available to all cities with
the options to use an equivalent process. The Committee and staff discussed that policy becoming a problem in the legislative process.
The Committee and staff discussed the strategy of bringing larger cities on board.
Chairman Wagner and Mayor Lewis commended the work that the directors and staff were
doing on the SMU.
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Public Works Committee Minutes October 18, 2010
DRAFT MINUTES
F. CAPITAL PROJECT STATUS REPORT
Item 7 - CP1012 - 2010 Arterial/Collector Pavement Preservation Project: Assistant City
Engineer Gaub provided clarification on the project locations following questions asked by Vice-
Chair Peloza.
Item 9 - CP0819 -Mill Creek/Peasley Canyon Road Culvert Replacement: Vice-Chair Peloza
asked when the stripping would be completed. Assistant City Engineer Gaub answered that the stripping is scheduled forthis week, depending on the weather conditions, and the barrier
and
the guardrail still need to be completed.
Item 11 - CP0701- 8t" and R Street Traffic Signal: Chairman Wagner asked if there is a
neighborhood meeting scheduled to discuss property access with the citizens. Assistant City
Engineer Gaub said that there is not a meeting scheduled but staff will consult with the Mayor
regarding possibly scheduling a meeting.
Vice-Chair Peloza asked that staff look at the stripping on 8t" Street NE because the arrows do
not appear to direct turn movements correctly. Assistant City Engineer Gaub pointed out that
the stripping that has been completed was for the revision to the travel lanes and that the signal
channelization has not yet been completed. Vice-Chair Peloza commented on the restriction of
left turns from the apartment complexes on 8t" Street NE. Chairman Wagner responded that
the project's design, although not ideal, was the best solution at this time. Chairman Wagner spoke about how a neighborhood meeting may help to facilitate a better solution.
Item 23 - CP1005 -South Division Promenade Project: Vice-Chair Peloza asked if the funding
is considered stimulus money. Assistant City Engineer Gaub answered that it is not stimulus
funds. Vice-Chair Peloza asked if there were funds from the General Fund being used for the
project. Assistant City Engineer Gaub answered there are no funds coming from the General
Fund. Assistant City Engineer Gaub explained the City match requirements for the State Local Revitalization Financing Bonds. Vice-Chair Peloza asked if the project is included on the
Grant
Status Update spreadsheet. Assistant Director/City Engineer Selle answered that it is not
included because all of the funding is already secured.
Item F - MS1003 -Airport Storm Water InventorylSurvey: Vice-Chair Peloza asked if the
insurance company had been consulted about the vandalism to the bird netting at the storm
ponds. Assistant Director/City Engineer Selle stated that the netting has been repaired by the airport and was not vandalized but that some of the contract airport employees thought
that
birds had been getting trapped in the netting and had cut small holes for the birds to escape.
The netting is now repaired and the City is satisfied with the repairs.
Additional Discussion
Prior to the Capital Project Status Update, Vice-Chair Peloza asked if water utility rates would be discussed at the meeting. Mayor Lewis answered that the topic should be on the Municipal
Services Committee Meeting agenda and would consult with Finance Director Coleman about
the topic.
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Public Works Committee Minutes October 18, 2010
DRAFT MINUTES
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 5:56 p.m.
Approved this day of , 2010.
Rich Wagner Jennifer Rigsby
Chairman Public Works Department Secretary
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