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Home My WebLink AboutITEM II-BCITY OF AGENDA BILL APPROVAL FORM * WASHINGTON Agenda Subject: Date: Permission to Advertise Pro~ect No. CP0817 -Phase C: White River October 26, 2010 Department: Attachments: Budget Impact: Public Works Budget Status Sheet Phase C, $ 0 Budget Status Sheet Phases A and B, Map Administrative Recommendation: Public Works Committee grant permission to advertise for bids for Project No. CP0817 - 2009 Sewer and Storm Station Replacement -Phase C, White River Storm Station Background Summary: This project replaces or retrofits three storm and sewer pump stations that are at the end of their service lives. The project has been phased to allow for separate construction contracts: Phase A: Dogwood Sewer Station Replacement (Under Construction) Phase B: Ellingson Sewer Station Replacement (Bids Open 111212010) Phase C: White River Storm Station Retrofit (To be advertised for bids) This permission to advertise is for the Phase C construction contract only. The Phase C construction contract includes maintenance, repairs, and retro-fits to the existing White River Storm Station. The work will include improvements to reduce maintenance costs and improve safety, including replacement of the existing backup generator, pumps, and electrical controls, and re-configuration of the station to allow maintenance beneath high voltage power lines and to conform to current fire safety codes. The Phase C project costs are expected to total $2,800,000, which matches the amount currently allocated for Phase C from the 432 Storm Fund. The total cost for Phases A and B combined is $4,700,000, which matches the amount budgeted for Phases A and B from the 431 Sewer Fund. The project costs for Phases A, B, and C are expected to total $7,500,000, which matches the total combined amounts from the 431 Sewer and 432 Storm Funds. W1101-2 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: Building ❑ M&0 ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board ®Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ®Public Works ❑ Human Resources Action: Committee Approval: Yes No Council Approval: Yes No Call for Public Hearing l I Referred to Until I I Tabled Until I l Councilmember: Wagner Staff: Dowdy Meeting Date:: November 1, 2010 Item Number: k t + •1~ BUDGET STATUS SHEET 2009 Sewer and Storm Replacement Project - Phase C -White Project No: CP0817 Project Title: River Storm Station Project Manager: Jacob Sweeting Consultant Agreement Initiation Date:1211512008 ~i Permision to Advertise Date: October 26, 2010 Advertisement Date: ~ Contract Award Award Date: ~ Change Order Approval Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Prior Years Funding (Actual) 2010 2011 Future Years Total 432 Fund -Storm (White River) 151,220 1,885,700 762,300 2,799,220 Total 151,220 1,885,700 762,300 0 2,799,220 Estimated Cost (Funds Needed) Prior Years Activity (Actual) 2010 2011 Future Years Total Design Engineering -City Costs 19,953 20,000 39,953 Design Engineering -Consultant Costs 131,267 382,000 513,267 Property Acquisition 0 Construction Estimate 2,000,000 2,000,000 Construction Contingency (10%) 200,000 200,000 Construction Engineering -City Costs 5,000 20,000 25,000 Construction Engineering -Consultant Costs 5,000 16,000 21,000 Total 151,220 412,000 2,236,000 0 2,799,220 432 Storm Budget Status 2009 2010 2011 Future Years Total *432 Funds Budgeted (151,220) (1,885,700) (762,300) 0 (2,799,220) Funds Needed 151,220 412,000 2,236,000 2,799,220 * 432 Fund Project Contingency 0 (1,473,700) 0 0 0 Funds Required 0 0 1,473,700 0 0 * in the Budget Status Sections indicates Money the City has available. W1101-2A 1 of 1 BUDGET STATUS SHEET Project No: CP0817 Project Title: 2009 Sewer and Storm Replacement Project -Phases Aand B - Dogwood and Ellingson Sewer Stations Consultant Agreement Initiation Date:12/15/2008 ~i Permision to Advertise Date: September 15, 2010 Advertisement Date: ~ Contract Award Award Date: ~ Easement Acquisition Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding 2009 (Actual) 2010 2011 Future Years Total 431 Fund -Sewer and Storm Pump Station Replacement 521,600 2,545,900 1,638,500 4,706,000 Total 521,600 2,545,900 1,638,500 0 4,706,000 Estimated Cost (Funds Needed) -Dogwood Station, Phase A Activity 2009 (Actual) 2010 2011 Future Years Total Design Engineering -City Costs 17,874 10,000 27,874 Design Engineering -Consultant Costs 326,250 136,958 463,208 Construction Contract Bid 734,108 734,108 Authorized Contingency 73,400 73,400 Construction Engineering -City Costs 25,000 25,000 Construction Engineering -Consultant Costs 20,000 20,000 Total 344,124 979,466 0 0 1,323,590 Estimated Cost (Funds Needed) -Ellingson Station, Phase B Activity 2009 (Actual) 2010 2011 Future Years Total Design Engineering -City Costs 14,536 15,000 29,536 Design Engineering -Consultant Costs 162,940 321,590 484,530 Property Acquisition - PSE Easement 42,000 42,000 Construction Estimate 500,000 2,078,000 2,578,000 Construction Contingency (10%) 208,000 208,000 Construction Engineering -City Costs 5,000 15,000 20,000 Construction Engineering -Consultant Costs 15,000 5,344 20,344 Total 177,476 898,590 2,306,344 0 3,382,410 431 Sewer Budget Status 2009 (Actual) 2010 2011 Future Years Total *431 Funds Budgeted (521,600) (2,545,900) (1,638,500) 0 (4,706,000) Funds Needed 521,600 1,878,056 2,306,344 0 4,706,000 * 431 Fund Project Contingency 0 (667,844) 0 0 0 Funds Required 0 0 667,844 0 0 * in the Budget Status Sections indicates Money the City has available. W1101-2B 1 of 1 ~ a~~~x s q;, PHASE A: DOGWOOD Fr ;f'Y SEWER STATION ~e oR sf - T °o 3 0 21ST ST SE ~ NI ~ - T SE 3]TH ST SE ~y ! P~\ ~1 E"'"DSO"R° PHASE B: ELLINGSON SEW R STATION a PHASE C: ITE RIVER ~ti~° STORMS TION o ~ eRSFY ~9Y SEWER AND STORM PUMP STATIONS AUBURN REPLACEMENT PROJECT .r~,N PROJECT #CP0817 N wiioi-zc~ VICINITY MAP I I