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Home My WebLink AboutITEM II-DCITY OF AGENDA BILL APPROVAL FORM * WASHINGTON Agenda Subject: Date: October 26, 2010 Final Pay Estimate No. 4 to Contract No. 10-05 Department: Attachments: Budget Status Sheet, Budget Impact: Public Works Final Pa Estimate No. 4 and Map $ 0 Administrative Recommendation: City Council approve Final Pay Estimate No. 4 to Contract No. 10-05 in the amount of $0, for a total contract price of $431,294.25, with Scotty's General Construction and accept construction of Project No. CP0762, Les Gove Neighborhood Improvements -Phase 2. Background Summary: The purpose of this project was to perform road maintenance as part of the SOS Program, including pavement overlays and pavement rehabilitation, and in conjunction with this, to replace and improve the water system infrastructure in the neighborhood. The Les Gove Neighborhood Improvements -Phase 2 project included: • Providing approximately 940 square yards of pavement patching. • Providing reconstruction of approximately 1,175 feet of asphalt concrete streets. • Providing a thin asphalt overlay on approximately 1,025 feet of local roads. • Construction of approximately 2,165 lineal feet of 8-inch ductile iron water mains, replacing existing deteriorating 4-inch and 6-inch water mains. Construction for this project began in June 2010 and was completed in September 2010. A project budget contingency of $250,645 remains in the 103 SOS fund, $654,377 remains in the 430 Water fund, $5,216 remains in the 431 Sewer fund and $217,939 remains in the 432 Storm fund. W1101-4 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&0 ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board ®Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ®Public Works ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing I l Referred to Until I l Tabled Until I I Councilmember: Wa ner Staff: Dowd Meetin Date:: November 1, 2010 Item Number: k t + •1~ BUDGET STATUS SHEET Project No: CP0762 Project Title: Les Gove Neighborhood Improvement Project Project Manager: Ryan Vondrak InitiationlConsultantRgreement Initiation Date: March 17, 2008 ~ Permission to Advertise Phase 2 Date: October 26, 2010 Phase 1 Advertisement Date: March 17, 2009 ~ Contract Award Phase 1 Award Date: April 20, 2009 ~ Project Update Phase 1 Acceptance Date: May 17, 2010 ~ Contract Final Acceptance Phase 2 Phase 2 Advertisement Date: April 20, 2009 Phase 2 Award Date: May 17, 2010 The "Future Years" column indicates the projected amount to be requested in future budgets. Funding Prior Years 2009 2010 Future Years Total **103 Fund -SOS Program 148,316 914,257 250,000 1,312,573 **103 Fund -SOS Program (2009 Carry Forward) 285,700 285,700 430 Fund -Water Repair and Replacement Program 20,711 20,711 430 Fund -Water Utility Fund 212,858 774,056 225,900 1,212,814 431 Fund -Water Utility Fund (2009 Carry Forward) 700,000 700,000 **431 Fund -Sewer Repair and Replacement Program 65,203 471,852 10,300 547,355 **432 Fund -Storm Utility Fund 34,532 160,607 220,000 415,139 Total 481,620 2,320,771 1,691,900 0 4,494,291 Activity Prior Years 2009 2010 Future Years Total Design Phase 1 and 2: ***Design Engineering -City Costs 81,793 24,443 8,781 115,017 Design Engineering -Consultant Costs 399,683 72,935 25,707 498,325 ***Construction Engineering -City Costs 144 81,039 34,668 115,851 Construction Engineering -Consultant Costs 15,750 15,750 Design Subtotal 481,620 178,418 84,906 744,943 Construction Phase 1: Construction Contract Bid 1,859,884 192,952 2,052,836 173,777 173,777 24,057 24,057 84,636 84,636 20,000 20,000 Construction Phase 1 Subtotal 0 2,142,354 47,524 2,189,878 Construction Phase 2: Construction Contract Bid 538,513 538,513 Construction Phase 2 Subtotal 431,294 431,294 PROJECT TOTAL ESTIMATED COSTS 481,620 2,320,772 563,724 0 3,366,116 **Funds Budgeted are a portion of the overall Sewer Repair and Replacement Program, the Storm Utility Fund, and the SOS Program budgets. ***The in-house engineering budget was used for a portion of the City's cost for Design and Construction Engineering. W1101-4A BUDGET STATUS SHEET Project No: CP0762 Project Title: Les Gove Neighborhood Improvement Project Project Manager: Ryan Vondrak 103 Save Our Streets Budget Status Prior Years 2009 2010 Future Years Total *103 Funds Budgeted O 0 (1,598,273) 103 Funds Needed 148,316 914,257 285,055 0 1,347,628 *103 Fund Project Contingency 0 (250,645) 0 (250,645) 103 Funds Required 0 0 0 0 0 430 Water Budget Status Prior Years 2009 2010 Future Years Total *430 Funds Budgeted (233,569) (774,056) (925,900) 0 (1,933,525) 430 Funds Needed 233,569 774,056 271,523 0 1,279,148 *430 Fund Project Contingency 0 0 (654,377) 0 (654,377) 430 Funds Required 0 0 0 0 0 431 Sewer Budget Status Prior Years 2009 2010 Future Years Total *431 Funds Budgeted O 0 (547,355) 431 Funds Needed 65,203 471,852 5,084 0 542,139 *431 Fund Project Contingency 0 0 (5,216) 0 (5,216) 431 Funds Required 0 0 0 0 0 432 Storm Budget Status Prior Years 2009 2010 Future Years Total *432 Funds Budgeted O 0 (415,139) 432 Funds Needed 34,532 160,607 2,061 0 197,200 *432 Fund Project Contingency 0 (217,939) 0 (217,939) 432 Funds Required 0 0 0 0 0 * in the Budget Status Sections indicates Money the City has available. 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Phase 2 LEGEND Construction Limits PHASE I (2009-2010) CONSTRUCTION COMPLETE PHASE 2 (2010) CONSTRUCTION COMPLETE CITY OF AUBURN Drawn: October 2010 CITY OF AUBUIt1V CP0762, LES GOVE NEIGHBORHOOD WASHINGTON IMPROVEMENT PROJECT Vicinity Map W1101-4C SCALE: ~~~=6~~~