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Home My WebLink AboutITEM II-BAGENDA BILL APPROVAL FORM Agenda Subject: Award Contract 10-15 Date: November 3, 2010 Department: Attachments: Budget Status Sheet Budget Impact: Public Works Phases A&B, Budget Status Sheet $ 0 Phase C, Bid Tab Summa & Map Administrative Recommendation: City Council award Contract 10-15, Project No. CP0817 - 2009 Sewer and Storm Station Replacement - Phase B, Ellingson Sewer Station to Rodarte Construction, Inc. on their low bid of $1,684,357.00 plus WA state sales tax of $160,013.92 for a total contract price of $1,844,370.92 Background Summary: This project replaces or retrofits three storm and sewer pump stations that are at the end of their service lives. The project has been phased to allow for separate construction contracts: Phase A: Dogwood Sewer Station Replacement (Construction 2010) Phase B: Ellingson Sewer Station Replacement (Construction 2010 - 2011) Phase C: White River Storm Station Retrofit (Construction 2010 - 2011) This Phase B construction contract includes decommissioning of the existing Ellingson Sewer Station and replacing it with a new station that meets current standards. The new station will include measures to reduce maintenance costs and improve safety including a backup generator, maintenance vehicle parking, SCADA telemetry, safety fencing and bollards, and an improved underground pump room and stairwell. The 431 Sewer Fund currently allocates a total of $4,706,000 for the project (Phases A and B). Phase A is expected to cost $1,373,590 which leaves $3,332,410 available for Phase B. The estimated total Phase B costs are approximately $2,745,437. A project contingency of $586,973 remains in the 431 Sewer Fund. W1115-2 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&0 ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board ®Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ®Public Works ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing l I Referred to Until I I Tabled Until I I Councilmember: Wagner Staff: Dowdy Meeting Date:: November 15, 2010 Item Number: - - BUDGET STATUS SHEET Project No: CP0817 Project Title: 2009 Sewer and Storm Replacement Project -Phases Aand B - Dogwood and Ellingson Sewer Stations Consultant Agreement Initiation Date:1211512008 0 Permision to Advertise Date: November 04, 2010 Advertisement Date: 10/12/2010 0 Contract Award Award Date: 0 Easement Acquisition Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding 2009 (Actual) 2010 2011 Future Years Total 431 Fund -Sewer and Storm Pump Station Replacement 521,600 2,545,900 1,638,500 4,706,000 Total 521,600 2,545,900 1,638,500 0 4,706,000 Estimated Cost (Funds Needed) -Dogwood Station, Phase A Activity 2009 (Actual) 2010 2011 Future Years Total Design Engineering -City Costs 17,874 10,000 27,874 Design Engineering -Consultant Costs 326,250 136,958 463,208 Construction Contract Bid 734,108 734,108 Authorized Contingency 73,400 73,400 Construction Engineering -City Costs 30,000 30,000 Construction Engineering -Consultant Costs 45,000 45,000 Total 344,124 1,029,466 0 0 1,373,590 Estimated Cost (Funds Needed) -Ellingson Station, Phase B Activity 2009 (Actual) 2010 2011 Future Years Total Design Engineering -City Costs 14,536 15,000 29,536 Design Engineering -Consultant Costs 162,940 321,590 484,530 Property Acquisition - PSE Easement 42,000 42,000 Construction Contract Bid 200,000 1,644,371 1,844,371 Construction Contingency 100,000 100,000 Construction Engineering -City Costs 10,000 40,000 50,000 Construction Engineering -Consultant Costs 45,000 150,000 195,000 Total 177,476 633,590 1,934,371 0 2,745,437 431 Sewer Budget Status 2009 (Actual) 2010 2011 Future Years Total *431 Funds Budgeted (521,600) (2,545,900) (1,638,500) 0 (4,706,000) Funds Needed 521,600 1,663,056 1,934,371 0 4,119,027 * 431 Fund Project Contingency 0 (882,844) 0 0 (586,973) Funds Required 0 0 295,871 0 0 * in the Budget Status Sections indicates Money the City has available. W1115-2A 1 of 1 BUDGET STATUS SHEET 2009 Sewer and Storm Replacement Project - Phase C -White Project No: CP0817 Project Title: River Storm Station Project Manager: Jacob Sweeting 0 Consultant Agreement Initiation Date:1211512008 ~i Permision to Advertise Date: October 26, 2010 Advertisement Date: ~ Contract Award Award Date: Q Change Order Approval Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Prior Years Funding (Actual) 2010 2011 Future Years Total 432 Fund -Storm (White River) 151,220 1,885,700 762,300 2,799,220 Total 151,220 1,885,700 762,300 0 2,799,220 Estimated Cost (Funds Needed) Prior Years Activity (Actual) 2010 2011 Future Years Total Design Engineering -City Costs 19,953 20,000 39,953 Design Engineering -Consultant Costs 131,267 382,000 513,267 Property Acquisition 0 Construction Estimate 2,000,000 2,000,000 Construction Contingency (10%) 200,000 200,000 Construction Engineering -City Costs 5,000 20,000 25,000 Construction Engineering -Consultant Costs 5,000 16,000 21,000 Total 151,220 412,000 2,236,000 0 2,799,220 432 Storm Budget Status 2009 2010 2011 Future Years Total *432 Funds Budgeted (151,220) (1,885,700) (762,300) 0 (2,799,220) Funds Needed 151,220 412,000 2,236,000 2,799,220 * 432 Fund Project Contingency 0 (1,473,700) 0 0 0 Funds Required 0 0 1,473,700 0 0 * in the Budget Status Sections indicates Money the City has available. 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