The URL can be used to link to this page

Home My WebLink About11-01-2010 * CITY OF , FINANCE COMMIT'i'EE * WASHINGTON NOVEAIIBER 1, 2010 6:00 PM, CITY HALL ANNEX CONFERENCE ROOM 1 MINUTES t. CALL TO ORDER Chair Nancy Backus called the meeting #o order 6:00 p.m. in Conference Room No: 1 located on the-second floor of the City Hall Annex located at One East Main Street in Auburn. Chair Backus and Vice Chair Lynn Norman were present.. Member John Partridge was excused. Present during the meeting were Mayor Peter B. Lewis, City Attomey Daniel B. Heid, Finance Director Shelley Coleman, Employee Relations and Compensation Manager John Fletcher; Planning and Development Director Kevin Snyder, and City Clerk Danielle Daskam. Wayne Osborne was also present. II. CONSENT ITEMS A. Approval of Minutes 1. Minutes of the October 18, 2010 Finance Comanittee meeting. Vice Chair. Nocman moved and Chair Backus seconded to approve the October 18, 2010 minutes. MOTION `CARRIED UNANIMOUSLY. 2-0. B. Vouchers ' 1. Claims . F4.9:5 . Claims check numbers 399208 through 399563 in the . amount of $1,791,406:74:and dated November 1, 2010. . 2. Payroll F4.9:2 . _ Page 1 , Finance Committee Minutes November 1. 2010 Payroll check, numbers 530050 to 530149 in the amount of $330,675.92 and electronic deposit transmissions in, the amount of $1,131,079.70 for a grand total of $1,461,755.62 . for the pay period covering October 14, 2010 to October 27, 2010. Committee members reviewed the vouchers and briefly discussed claims vouchers 399248, 399263 and 399287. Vice Chair Norman moved and Chair Backus seconded to approve the claims and payroll vouchers. MOTION CARRIED UNANIMOUSLY. 2-0. C. Contract Administration - 1. Public Work Project No. CP0913 City Council approve Final Pay Estimate Na 3 to High Mountain Electric, Inc., Contract No. CP0913 in #he amount of $26,461.34 and accept construction of Project No. , CP0913, Generator Additions - Senior Center and Parks, Recreation and Arts Building. Committee members reviewed 1he request for final pay estimate and acceptance of Project No. CP0913. Vice Chair Norman moved and Chair Backus seconded to ap,prove the claims and payroll vouchers. MOTION CARRIED UNANIMOUSLY. 2-0. III. ORDINANCES AND RESOLUTIONS A. Ordinances There was no ordinance for Committee action. B. Resolutions 1. Resolution No. 4650 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract for public defense services for January 1, 2011 - December 31, 2012 befinreen the City and the Law Offices ofi Matthew J. Rusnak - Page 2 finance Committee Minutes November 1. 2010 Employee Relations and Compensation Manager John Fletcher explained that the City currently contracts for public defense services with Matthew J. Rusnak. Mr. Rusnak is providing effective and efficient public defense services for . the City: The City proposes a finro year renewal of the contract with a contract amount of $315,000 per year for 2011 and 2012. In response to a question from the Committee, Mr. Fletcher explained that the City looked into the feasibility of bringing public defense services in-house; however, it is not recommended at this time. Vice Chair Norman moved and Chair Backus seconded to approve Resolution No. 4650 and forward it to the full Council. MOTION CARRIED UNANIMOUSLY. 2-0. IV. DISCUS$ION ITEMS A. -Ordinance No. 6333 An Ordinance . of the City Council of the City of Auburn, Washington, authorizing the levy of regular property taxes by the , City of Auburn for collection in 2011 . Finance Director Coleman distributed copies of the revised Ordinance No. 6333. The Public Works Committee earlier this evening requested a slight change to the ordinance to delete the _ words "street drainage system" from Section 2. Ordinance No. 6333 sets the property tax levy for 2011 at 101 % of the prior year's levy. The 1% increase is $142,395 for a total levy of $14,381,900. B. Resolution No. 4653 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an amendment to the Service Agreement between the City of Auburn and Future Visions and Karen Parker Employee Relations and Compensation Manager Fletcher explained that the City has contracted with Future Visions since Page 3 , Finance Committee Minutes November 1. 2010 2004 to provide intensive outpatient treatment as part of the City's alternatives to incarceration program. The contract fee has been unchanged since 2004. Future Visions is requesting a slight increase in fees and staff recommends approval of the contract amendment. Mr. Fletcher stated that Future Visions has proven to be a successful alternative to incarceration. The business is located in Aubum. C. Resolution No. 4654 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a secondi. amendment to the Lease Agreement between the City of Auburn and Cenfral Puget Sound Regional Transit Authority Employee Relations and Compensation Manager Fletcher explained that Resolution No. 4654 authorizes the sell back of 138 , City parking spaces at the Sound Transit garage to Sound Transit fior a sum of $1,329,713.29. The City will retain 42 parking spaces. D. Resolution No. 4652 A Resolution of the City Council of ttie City of Auburn, Washington, adopting the 2011 Community Development Block Grant Action Plan for the Consolidated Plan for Years 2010 to 2014 Planning and Development Director Snyder presented Resolution No. 4652. The Action Plan is required by the U.S. Department of Housing and Ucban Development in order fro the City to receive federal funds under the Community Development Block Granf program. . In response to a.question from the Committee, Mr. Snyder explained that the Community Development Block Grant funds do not require a matching share. The resolution was approved by the Planning and Community Developmenf Commitfee at its last meeting. E. Utility Revenue Bonds. Finance Director Coleman advised that the City has been prepar-ing to issue utility revenue bonds. However; conditions have change , since staff firsfi began working on #he bond issue, and it is now evident that the City does not have sufficient utility revenue in 2011 and 2012 to meet debt service coverage for the principal. Director Page 4 f Finance Committee Minutes November'E. 2010 Coleman is proposing to reduce the principal issue from $32 million to approximately $15 million. F. Sales Tax Refund Mayor Lewis presented information on a proposal to refund sales tax on new construction for retail businesses for a limited window of time (five years). The proposal is to esfablish a threshold for sales tax where sales fax above the threshold level would be eligible for , refund. The refund would act. as an incentive for new retail businesses to consider locating in the city. Undec the proposal, applicants must construct a new retail commercial building or expand an existing retail commercial building within any downtowrt core, :downtown mixed use or commercial zoning district. In the case, of mixed use buildings, at least 50 percent of the building space must be devoted to retail commercial use. A memorandum dated November 1, 2010 from Finance Director Coleman to the Finance Committee regarding sales tax'.refund on new construction was distributed for review. V. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 6:27 p.m. APPROVED THE j` DAY OF NOVEMBER 2010. Gn C I] , Dws~t~ Nancy c s, Chair Danielle Daskam, City Clerk Page 5