Loading...
HomeMy WebLinkAboutITEM V-A-1 CTY OF4 * * CITY COUNCIL MEETING MINUTES - WASHINGTON NOVEMBER 15, 2010 7:30 PM I. CALL TO ORDER A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Councilmembers present: Rich Wagner, Sue Singer, Bill Peloza, Lynn Norman, Virginia Haugen, and John Partridge. Councilmember Backus was excused. Directors and staff members present: Chief of Police Bob Lee; City Attorney Daniel B. Heid; Human Resources and Property/Risk Management Director Brenda Heineman; Public Works Director Dennis Dowdy; Finance Director Shelley Coleman; Planning and Development Director Kevin Snyder; Parks, Arts and Recreation Director Daryl Faber; Network Communications Engineer Colin Schmalz, and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements a) Auburn Tourism Report - Auburn Wedding Show Debbie Luce, Auburn Chamber of Commerce Tourism Marketing Coordinator, updated the Council on the outcome of the Auburn Wedding Show held at Emerald Downs October 2 and 3, 2010. Ms. Luce stated the event was a tremendous success with 54 vendors (half of which were from Auburn), over 3,000 attendees, two fashion shows, and two live remotes from the event. Planning is already underway for next year's event. Deputy Mayor Singer, Chair of the Auburn Tourism Board, commended Ms. Luce for her Page 1 City of Auburn Council Meeting Minutes November 15, 2010 work on the event, and thanked Emerald Downs, Gosanko Chocolates, and event sponsors for their contributions. b) King Conservation District Chair Bill Knutsen - Rock Award Presentation Mr. Bill Knutsen, Chair of the King Conservation District (KCD) Board of Supervisors, presented Councilmember Bill Peloza with the 2010 Rock Award which recognizes individuals, organizations and municipalities who have shown outstanding initiative and cooperation in stewardship programs and habitat enhancement within the district. Mr. Knutsen thanked Councilmember Peloza for his cooperation with the District and his participation in the Lower Green Drainage Committee. Mr. Knutsen also noted that Councilmember Peloza was instrumental in acquiring a grant to support the Auburn International Farmers Market. 2. Appointments a) Civil Service Commission City Council confirm the appointment of Roger Thordarson to the Civil Service Commission to fill an unexpired term expiring December 31, 2010. Deputy Mayor Singer moved and Councilmember Wagner seconded to confirm the appointment of Roger Thordarson to the Civil Service Commission. MOTION CARRIED UNANIMOUSLY. 6-0. b) Transportation, Transit and Trails Committee City Council confirm the following appointments to the Transportation, Transit and Trails Committee: Nick Perius to fill an unexpired term expiring December 31, 2010. Jon Breiling to fill an unexpired term expiring December 31, 2010. Page 2 City of Auburn Council Meeting Minutes November 15, 2010 Deputy Mayor Singer moved and Councilmember Wagner seconded to confirm the appointment of Nick Perius and Jon Breiling to the Transportation, Transit and Trails Committee. MOTION CARRIED UNANIMOUSLY. 6-0. D. Agenda Modifications Agenda , modifications included the transmittal of revised _ attachments for Public Works Project CP0909 under Item V.C.3 of these minutes, and Project CP0809- under Item V.C.4 of these minutes. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE } j A. Public Hearings 4 1. 2011 - 2012 Biennial .Budget F3.23 City Council to conduct a public hearing to receive public comments and suggestions with regard to the proposed 2011 - 2012 Biennial Budget. Finance Director Coleman stated the hearing is the second I public hearing on the 2011-2012 Biennial Budget. To date, the detailed budget has been presented to all Council Committees, and the Council held a budget work session on the proposed budget on November 8. Mayor Lewis opened the public hearing at 7:47 p.m. There being no one in the audience who wished to address the Council regarding the budget, the hearing was closed. k B. Audience Participation This is the place on the agenda where the public is invited to speak = e, to the City Council on any issue. Those wishing to speak are i reminded to sign in on the form provided. Vickie Vallier, 3245 16th Street SE, Auburn, WA Ms. Vallier, 86 years old and a resident of Auburn for over 55 t years, reported that she was recently honored by being selected as a 2011 Calendar Girl -for the Washington Women in Trades Rosie the Riveter Calendar. Ms. Vallier worked as a riveter for Boeing R k Page 3 E i City of Auburn Council Meeting Minutes November 15, 2010 during World War II at their plants in Seattle, Renton, and Wichita, Kansas. Ms. Vallier displayed a copy of the 2011 calendar. Mayor Lewis offered to have City communications staff interview Ms. Vallier for a special program for the City's government access Channel 21. C. Correspondence There was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Peloza reported the Municipal Services Committee met November 8, 2010. The Committee discussed mobile home park rules and regulations and code enforcement issues; received an overview of Auburn Golf Course restaurant and banquet facilities operations and Auburn Golf Course operations; discussed solid waste rates; reviewed information related to land leases at the Auburn Municipal Airport; and discussed Mountain View Cemetery operating procedures. The Committee also reviewed Resolution Nos. 4650, 4653, 4654, and 4655; a false alarm fee proposal for a one-time exemption for the first false alarm, a red light photo enforcement report, graffiti, the police explorer program, and gun range future planning. The next regular meeting of the Municipal Services Committee is scheduled for November 22, 2010. B. Planning & Community Development Chair Norman reported the Planning and Community Development Committee met November 9, 2010. The Committee discussed 2010 Comprehensive Plan amendments and key planning priorities from the City Council Vision 2030 Retreat. The next regular meeting of the Planning and Community Development Committee is scheduled for November 22, 2010. C. Public Works Chair Wagner reported the Public Works Committee met this afternoon at 3:30. The Committee approved contract administration items including Project CP0817, the Ellingson Road Sewer Lift Station Replacement; Project CP0909, the Lakeland Hills Booster Pump Station Improvements; and the final pay estimate for Project CP1017, the 2010 Arterial and Collector Crack Seal Project. The Committee also discussed the 2010 Comprehensive Plan amendments, including the Mosby Farms Page 4 City of Auburn Council Meeting Minutes November 15, 2010 Agri-tourism business proposal, utility revenue bonds, a budget amendment, the new Lakeland Hills reservoir, the Save Our Streets local pavement preservation program, the arterial pavement preservation program, the 8th Street NE and 104th Avenue intersection, and the capital projects status report. The next regular meeting of the Public Works Committee is scheduled for December 6, 2010 at 3:30 p.m. D. Finance Vice Chair Norman reported the Finance Committee met this evening at 6:00. The Committee reviewed and approved claims and payroll vouchers and Final Pay Estimate for Project No. CP0809, the City Hall Annex Tenant Improvement. The Committee also reviewed and approved Ordinance No. 6333 setting the property tax levy for 2011, Resolution No. 4653 approving a Service Agreement with Future Visions, Resolution No. 4654 approving a lease amendment with Sound Transit, and Resolution No. 4656 relating to Council participation in the Washington State Public Employee Retirement System. The Committee also discussed the September monthly financial report, Ordinance No. 6338 amending the 2009-2010 biennial budget, Ordinance No. 6335 relating to utility revenue bonds, Washington Cities Insurance Authority premium assessments, and Resolution No. 4655 approving a jail facility lease with SCORE. The next regular meeting of the Finance Committee is scheduled for December 6, 2010 at 6:00 p.m. E. Les Gove Community Campus Committee Chair Wagner reported that no meeting for the Les Gove Community Campus Committee has been scheduled. F. Downtown Redevelopment Chair Norman reported the Downtown Redevelopment Committee met November 9, 2010. The Committee discussed the promenade gateway feature design. The next regular meeting of the Downtown Redevelopment Committee is scheduled for November 23, 2010. G. Council Operations Committee Chair Wagner reported that no meeting for the Council Operations Committee has been scheduled. Page 5 City of Auburn Council Meeting Minutes- November 15, 2010 IV. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on state, regional and local organizations. A. From the Council Deputy Mayor Singer reported "that. she attended the Economic Development District Board meeting where members rated projects that will be submitted to the Economic. Development Administration for federal grants. Deputy Mayor Singer also'sat as judge-for the international comedy competition at the Auburn Avenue Theater, attended the Veterans Day Parade, the Council budget workshop, and the Governor's Advisory Board on the SR167/405 corridor. Councilmember. Wagner reported on his attendance at a meeting at Washington State University. for a mid-semester review of the f -Integrated Design Experience (IDeX) Project. The University students are working. on sustainable design of buildings and storm drainage systems for the western part of Auburn, including the Environmental Park District. Councilmember Wagner also A reported that he attended two meetings. of the Valley Regional Fire j Authority" (VRFA) Board to review the proposed VRFA budget for 12011. k Councilmember Partridge. reported that he met recently with local veterinarians to discuss Auburn's animal services. He will be meeting with the veterinarians. tomorrow night to continue discussions relating to Auburn's animal services plan. Councilmember Norman reported that she attended a Growth ' Management Policy Board meeting, -the Auburn Food Bank fund raising breakfast, the Veterans Day Parade and memorial service, and the Green River Community College Scholarship Banquet. Councilmember Norman thanked Mayor'Lewis for making Auburn a center of support for veterans. Councilmember Peloza reported, he attended the Watershed Resource Inventory Area (WRIA).9 Watershed ,Ecosystem Forum, which he co-chairs. Approximately $1.2 million in King Conservation District grant funding for WRIA. projects were allocated and prioritized by the Forum. Councilmember Peloza also reported he attended the Auburn Food Bank fund raising ! breakfast, served as grand marshal of the Veterans Day Parade, attended the Green River, Community College Scholarship l i Page 6 City of Auburn Council Meeting Minutes November 15, 2010 Banquet, and the Auburn International Farmers Market Advisory Board meeting. Councilmember Peloza announced that today is National Recycling Day and encouraged all to recycle. Councilmember Peloza noted the recent passing of former Algona Councilmember Jeff Viney. Mr. Viney was a community volunteer for the Auburn International Farmers Market and was an asset to the Market. Councilmember Haugen reported she attended the Auburn Food Bank fund raising breakfast. Councilmember Haugen also reported that she has visited the Auburn Senior Center on several occasions recently and complimented the Senior Center staff on a very well run center. Councilmember Haugen thanked the Mayor and Council for their support of the Veterans Day activities. B. From the Mayor Mayor Lewis reported that the City was the recipient of a 10- passenger van donated by King County for use by the City's Parks Department. Mayor Lewis also announced that the City's new winter snow and ice plan will be available on the City's web site soon. Additionally, Mayor Lewis commented on recent meetings and activities relating to the Lakeland Hills Reservoir, leading edge businesses located in Auburn, the Sound Transit public hearing on project funding, the Auburn Food Bank fund raising breakfast, the Mt. Baker Middle School football team celebration, the Suburban Cities Association Public Issues Committee meeting, the Chamber of Commerce holiday auction and fund raiser, and a CERT graduation. Mayor Lewis noted that the Veterans Day events were held on November 6, 2010, including the parade, the American Legion breakfast, the Veterans Day luncheon, the Veterans of Foreign Wars (VFW) Post 1741 open house, and the annual high school marching band competition. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the November 1, 2010 regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 Page 7 City of Auburn Council Meeting Minutes November 15, 2010 1. Payroll Payroll check numbers 530150 to 530254 in the amount of $787,482.30 and electronic deposit transmissions in the amount of $1,120,502.47 for a grand total of $1,907,984.77 for the pay period covering October 28,2010 to November 10, 2010. C. Contract Administration 1. Public Works Project Number CP0817 04.6.2 CP0817 City Council award Contract 10-15, Project No. CP0817 - 2009 Sewer and Storm Station Replacement - Phase B, Ellingson Sewer Station to Rodarte Construction, Inc. on their low bid of $1,684,357.00 plus WA state sales tax of $160,013.92 for a total contract price of $1,844,370.92. 2. Public Works Project Number C1017 04.10.2 C1017 City Council approve Final Pay Estimate #1 to Small Works Contract 10-25 in the amount of $61,266.45, for a total contract price of $64,491.00, with Doolittle Construction, Inc. and accept construction of Project No. C1017, 2010 Arterial and Collector Crack Seal project. 3. Public Works Project Number CP0909 04.11.1 CP0909 City Council award Contract 10-23, Project Number CP0909, Lakeland Hills Booster Pump Station Improvements Project, to Buno Construction LLC on their low bid of $1,811,472.50 plus Washington State sales tax of $172,089.89 for a total contract price of $1,983,562.39. 4. Facilities Project Number CP0809 04.4.11 City Council approve Final Pay Applications #6 and #7 to Sierra Construction, Inc., in the amount of ($45,527), release retainage and accept construction of Project No. CP0809, City Hall Annex Tenant Improvement. Deputy Mayor Singer moved and Councilmember Wagner seconded to approve the Consent Agenda. Page 8 City of Auburn Council Meeting Minutes November 15. 2010 Councilmember Haugen requested removal of the claims vouchers from the Consent Agenda. MOTION TO APPROVE THE CONSENT AGENDA, EXCEPTING THE CLAIMS VOUCHERS, CARRIED UNANIMOUSLY. 6-0. VI. UNFINISHED BUSINESS The following item was removed the Consent Agenda for separate consideration. A. Claims Claims check numbers 399564 through 399931 in the amount of $4,905,513.93 and dated November 15, 2010. Deputy Mayor - Singer moved and Councilmember Wagner seconded to approve the claims vouchers. MOTION CARRIED. 5-1. Councilmember Haugen voted no. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6333 F3.23 An Ordinance of the City Council of the City of Auburn, Washington, authorizing the levy of regular property taxes by the City of Auburn for collection in 2011 Councilmember Norman moved and Councilmember Partridge seconded to adopt Ordinance No. 6333. MOTION CARRIED. 5-1. Councilmember Haugen voted no. B. Resolutions 1. Resolution No. 4653 Page 9 f City of Auburn Council Meeting Minutes November 15, 2010 f A3.16.6 k: A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an amendment to- the Service Agreement between the City of Auburn and. Future Visions and Karen -Parker f. P. h. Councilmember Norman moved and Councilmember Partridge seconded to adopt Resolution No. 4653. MOTION CARRIED UNANIMOUSLY. 6-0. 2. Resolution No. 4654 A3.3.11 A Resolution of the, City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Second Amendment to the Lease Agreement between the , City of Auburn and Central` Puget Sound Regional Transit Authority r; r: Councilmember Norman moved and Councilmember G Partridge seconded to adopt Resolution No. 4654. II MOTION CARRIED UNANIMOUSLY. 6-0. i 3. Resolution No. 4655 01.7.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute I a Jail `Facility Lease Agreement between the City of Auburn and the South Correctional Entity (SCORE) Councilmember Peloza moved and Deputy Mayor Singer seconded to adopt Resolution No. 4655. MOTION CARRIED. 5-1. Councilmember Haugen voted no. f I~ I Page 10 } City of Auburn Council Meeting Minutes November 15, 2010 I IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:45 p.m. I APPROVED THE DAY OF NOVEMBER, 2010. t. ~i Peter B. Lewis, Mayor Danielle Daskam, City Clerk is City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and. via e-mail. Complete agenda packets are E- available for review at the City Clerk's Office and at the Library. j. Internet: http://www.auburnwa.gov f. r; t I~ ~r i' Page 11