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Home My WebLink AboutITEM V-C-2 CITY OF-, lUUI`N AGENDA BILL APPROVAL FORM WASHINGTON Agenda Subject: Award Contract No. 10-30 Date: December 14, 2010 Department: Attachments: Budget Status Sheet, Budget Impact: Public Works Bid Tab Summa & Ma $ 0 Administrative Recommendation: City Council award Limited Public Works Contract No. 10-30, Project No. CP1020, 2010 Signal Improvements, to Totem Electric of Tacoma, Inc. on their bid of $38,896.00. Background Summary: This project will construct protected permissive signal head improvements at the following three intersections: M Street SE/Auburn Way S, West Valley Highway/37th Street NW and Emerald Downs Drive/15th Street NW. ITS cameras will be installed at the intersections of West Valley Highway/37th Street NW and Emerald Downs Drive/15th Street NW. Construction is anticipated to start in January 2011 and be completed in March 2011, weather permitting. The bid exceeded the Engineer's estimate by 11.45%. Upon further review of the project, it appears the Engineer's estimate for the protected permissive signal head improvements bid item may have been too low. Due to the enhanced public safety the protected permissive signal head improvements will provide at the three intersections, staff recommends awarding the Contract as opposed to re-bidding the project, which would delay the construction of these safety improvements. There is $100,000 budgeted in 2010 in the Capital 328 Fund for Traffic Signal Improvements, $50,000 of which is available for this project and will be carried forward to 2011. W1 220-5 04.9.1 CP1020 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board ®Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ® Public Works ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing Referred to Until Tabled Until Councilmember: Wagner Staff: Dowd Meeting Date: December 20, 2010 item Number: V.C.2 AUBURN *MOPE THAN YOU IMAGINED BUDGET STATUS SHEET Project No: CP1020 Project Title: 2010 Signal Improvements Project Manager: Leah Dunsdon 0 Project Initiation Initiation Date: 0 Permision to Advertise Date: December 14, 2010 Advertisement Date: * Contract Award Award Date: 0 Change Order Approval 0 Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Bud eted Funds Available Funding Prior Years 2010 2011 Future Years Total 328 Fund - Signal Improvement Funds 100,000 100,000 Total 0 100,000 0 0 100,000 Estimated Cost Funds Needed Activity Prior Years 2010 2011 Future Years Total Design Engineering - City Costs " 0 0 0 Construction Contract Bid 38,896 Authorizied Contingency (20%) 7,779 Construction Engineering - City Costs " 0 0 Total 0 0 46,675 0 0 328 General Fund Budget Status Prior Years 2010 2011 Future Years Total *328 Funds Budgeted 0 (100,000) 0 0 (100,000) 328 Funds Needed 0 0 46,675 0 46,675 *328 Fund Project Contingency 0 100,000 0 0 53,325 328 Funds Required 0 0 46,675 0 0 * ( # ) in the Budget Status Sections indicates Money the City has available. " In house Labor is charged to Engineering General Fund There is $100,000 budgeted in 2010 in the Capital 328 Fund for Traffic Signal Improvements, $50,000 of which is available for this project. W1220-5A H:\PROJ\CP1020-2010 Signal Improvements\Budget\CP1020.BudgetStatusSheet.xls 1 of 1 BID TABULATION BID TOTALS SUMMARY Project Name: CP1020, 2010 Signal Improvements, Contract 10-30 Prepared by: City of Auburn Quote Due Date: 12/9/10 ENGINEER'S ESTIMATE. $ 34,900.00 AVERAGE BASIC BID AMOUNT: $ 38,896.00 BASIC BID SPREAD AMOUNT: $ - Basic BID Amount Spread $ Spread % LOW BIDDER: Totem Electric of Tacoma, Inc $ 38,896.00 $3,996.00 11.45% Basic BID (Tax not applicable) Totem Electric of Tacoma, Inc $ 38,896.00 w1220-SB 12/14/2010 (8:55 AM) h:\proj\bidtabs\CP1020 BT.xls 1 i m 37th PRO E 36th 299th sr ~ a A A F ~ z U AUBURN a COLF COURSE 9 0th 9 ~ apen sr pw ~ 30th sf 29th sf MANN" O P 28th ST z - n AUBURN ^ MUNICIPAL NE nd ST s $ 2 AIRPORT 23rd a loth ST 22ND Sf 2 3T N1/ wl E'i 21at 2D~ P NE NE ~ ~ 19th DR 1st w ST 17th NE s w le 18th R m th < 19th ~ ST NW 14th Or NE Z CI T OF 12TH 0 0 ~ ~o 9 UB RN T W ~ ~ d d+ a a 8th n « 8th O d• ° - C s r V 6th ST NW x t 6 0 a 6th w ,'2~ v A Q 8th CITY NG z z s 9T NS PA= A PARR z ax 9rd 4th s T a N erd N AUBURN poa Nt a 2Nd sT RICH t w a' ut YA7N ~i t t ❑ N SCHOOL r.t pr z S MX N ST a " MT. VIEW ❑ 1st ST SR FRI bi' m m CEMETERY I Ei " ti 33 0 3rd 8111 ❑ ~i to 3 F. W ~`a u a CROSy 4W _ m a O1 9T ~ 9E TATE HWY 18 7th 9th ST at h a 0th sr SE r, M R m V E SUPERMALL 10th sT u A. PARR+ ❑ w rMCA PR JEC 12th 2 PAR 13TR 9 _ 9 AREA 15th ST JO NE :I 0 18th T~ IBth BLVD 17th ST ^ w lath AVE N = w N 181 r ~ 39th SC loth AVE N d 10th All 51 p CITY OF AUBURN Figure 1 CCI'Y OF AUBURN CP1020, 2010 SIGNAL y, WASHINGTON IMPROVEMENTS Vicinity Map NOT TO SCALE