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HomeMy WebLinkAboutITEM III-B CITY OF~ DRAFT . 00 PLANNING & COMMUNITY own DEVELOPMENT COMMITTEE 0;~- WASHINGTON j~ December 13, 2010 MINUTES 1. CALL TO ORDER Chair Lynn Norman called the meeting to order at 5:00 p.m. in Annex Conference Room 2 located on the second floor of One Main Building, 1 East Main Street, Auburn, WA. Committee members present were: Chair Lynn Norman, Vice Chair Nancy Backus and Member Rich Wagner. Staff members present included: Mayor Pete Lewis, Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, Principal Planner Jeff Dixon, Finance Director Shelley Coleman, Director of HR/Rick & Property Management Brenda Heineman, Project Engineer Leah Dunsdon, City Attorney Dan Heid, Assistant City Engineer Ingrid Gaub, and Administrative Support Tina Kriss. Audience members present: Auburn Chamber of Commerce Executive Director Nancy Wyatt, Steve Crantz of Pacific Real Estate Partners, Community Relations Manager of Waste Management Laura Moser, South King County Manager Garrett Huffman of the Master Builders Association, Auburn School District Operations Director Mike Newman, Planning Commissioner Wayne Osborne, Sam Pace Housing Specialist with Seattle KingCounty Realtors and Kent School District Enrollment & Planning Administrator Gwenn Escher- Derdowski. II. ANNOUNCEMENTS AND AGENDA MODIFICATIONS III. CONSENT AGENDA A. November 9, 2010 Member Backus moved and Member Wagner seconded to approve the Consent Agenda as amended. MOTION CARRIED UNANIMOUSLY 3-0 IV. ACTION A. Resolution No. 4667: Auburn School District's Early Learning Program Mayor Lewis presented Resolution No. 4667, Auburn School District's Early Learning Program. Committee and staff discussed the details of the program and necessity of assisting children in our community. Committee member Wagner asked if the statistics provided on Page 1 of 2 in Resolution No. 4667, "WHEREAS, 60 percent of families in the Auburn School District qualify for free and reduced lunch and English Language Learners". Mayor Lewis stated they will check to see if that data is accurate and if it is not update the resolution accordingly. Committee requested the word "are" be added to the sentence to read "WHEREAS, 60 percent of families in the Auburn School District qualify for free and reduced lunch and are English Language Learners". Planning and Community Development Committee Minutes December 13, 2010 Member Backus moved and Member Wagner seconded to move Resolution No. 4667 to full City Council for consideration. MOTION CARRIED UNANIMOUSLY 3-0 B. Ordinance No. 6334: 2010 Comprehensive Plan Amendments Principal Planner Jeff Dixon provided a briefing for Ordinance No. 6334. Committee and staff discussed the future zoning regulation changes for Mosby Farms. Committee requested a change to the wording on page 11 of 14, the last paragraph (e.g. no sidewalks, street lights). Committee states there are street light requirements so "no street lights does not apply to street lights but should apply to sidewalks. Mr. Dixon stated the language will be reviewed and the recommended changes will be made to the zoning regulation. Member Backus moved and Member Wagner seconded to move Ordinance No. 6334 to full City Council for consideration. MOTION CARRIED UNANIMOUSLY 3-0 C. Resolution No. 4663: Master Developer Agreement with Alpert International Planning & Development Director Kevin Snyder provided a staff briefing of Resolution No. 4663. Committee and staff discussed details of the agreement with City Attorney Dan Heid. Attorney Heid provided a handout, marked Page 8, a proposed change to the language that delt with the termination of the Agreement which will be inserted into the agreement, paragraph 23. Mayor Lewis stated page 8 handout is the language we will be requesting City Council to move forward with. Director Snyder also stated this is an action item and the recommendation is to move forward to full City Council for consideration. Member Wagner is concerned about the language in number 17 "the officers" which he feels is too vague opening up a wide range of interpretation. Mr. Wagner stated the way he interprets this is that one of Alpert International's officers could go form another company and Mr. Alpert could sign everything over to that officer or company and Mr. Alpert would no longer be involved where the City would then be working with his former officer. Committee and staff agreed the language "the-e#isem" needs to be removed from this section. Committee discussed number 14, it was agreed to change "Cultural Center" to "Public Facility" and add the word "arts" so the section would read: 14. Public Facility. As part of Developer's duties under this Agreement, Developer will, at City's request, assist and advise the City with the planning and potential third party funding for a cultural arts center or public facility (collectively, the "Public Facility") to be potentially developed in conjunction with the Developer's project or elsewhere in downtown Auburn. Committee discussed number 5 and the concern of a third appraisal costing the City additional money. Mr. Heid stated the cost of the third appraiser should be split evenly between the City and Developer and that is common practice. Committee and staff discussed section 5 of page 4, and the cost of removal of the buildings in addition to the deducted value of the buildings. Committee expressed their Page 2 Planning and Community Development Committee Minutes December 13, 2010 concern for the deducted value. Committee and staff agreed to remove the language "and P4Ge". Chair Norman expressed her concern for a full three year contract rather than a year to year contract. Mayor Lewis discussed providing confidence to the outside development community by providing the consistency of a three year working relationship with the City and master developer as the development process takes time for plans to be approved and building(s) built. Committee and staff discussed the length of the agreements and options of default/termination. Member Backus moved and Member Wagner seconded to move forward Resolution No. 4334 to full City Council for approval with changes as amended by Committee. Chair Norman voted no. MOTION CARRIED 2-1 V. DISCUSSION and INFORMATION A. Annual Report from Auburn Area Chamber of Commerce Auburn Chamber of Commerce Executive Director Nancy Wyatt came forward. Chair Norman stated this report was provided to Finance Committee and stated that Nancy Wyatt did not need to present the information. Members Wagner and Backus stated they have no questions. B. Resolution No. 4659: Transfer of Funds Finance Director Coleman presented Resolution No. 4659 authorizing the transfer of funds to the Municipal Park Construction Fund. Committee stated their approval of Resolution No. 4659. C. Resolution No. 4661: Agreement between City of Auburn and Auburn Area Chamber of Commerce Finance Director Coleman presented Resolution No. 4661 authorizing the Mayor and City Clerk to execute an agreement for services with the Auburn Chamber of Commerce to operate a Visitors Information Center. Committee stated their approval of Resolution No. 4661. D. Resolution No. 4662: Contract with Washingtonz Advocates, LLC Finance Director Coleman stated Resolution No. 4662 authorizes the Mayor and City Clerk to execute an agreement for services with Washington2 Advocates, LLC for consulting services on various municipal functions, tasks, and projects. Committee stated their approval of Resolution No. 4662. E. City Council Chamber Renovations Director of HR/Risk & Property Management Brenda Heineman requested Committee review the mock up of the proposed Council Chambers' layout on the second floor of City Hall in the old Public Works Department. Ms. Heineman stated if there are any questions Page 3 Planning and Community Development Committee Minutes December 13, 2010 to call or email her for further information or to answer questions on the proposed changes. Chair Normal stated Committee will look at the mock-up drawing and give information to staff and the Mayor and have a further discussion with Committee as needed. F. Lakeland Hills Reservoir 6 Project Discussion Project Engineer Leah Dunsdon provided a briefing of the Lakeland Hills Reservoir 6 Project constructing an approximately 1-million gallon steel water reservoir in the Lakeland Hills service area. A City owned parcel on Francis Court SE was dedicated to the City for this purpose in 2001 as part of the plat development. Committee and staff discussed the details of this project such as a mural being painted on the water tower, proposed landscaping, and fencing. Committee liked the mural options and is pleased with this project going forward. G. Ordinance No. 6329: Chapter 14.22 Amendments Planning Manager Elizabeth Chamberlain provided details of Ordinance No. 6329. Committee expressed their approval of the proposed code changes. Ms. Chamberlain stated staff is requesting the Committee's action to recommend this to the full City Council for consideration at their December 20th meeting. Member Backus moved and Member Wagner seconded to move Ordinance No. 6329 to full City Council for consideration. MOTION CARRIED UNANIMOUSLY 3-0 H. Ordinance No. 6340: School Impact Fees Principal Planner Jeff Dixon provided details of Ordinance No. 6340 including the changes as provided in the working binder and changes recommended by Committee. The Auburn City Council is scheduled to consider approval of the Capital Facilities Plans by draft Ordinance No. 6334 on December 20, 2010. Mr. Dixon stated staff is requesting the Committee's action to recommend this to the full City Council for consideration at their December 20th meeting. Member Backus moved and Member Wagner seconded to move Ordinance No. 6340 to full City Council for consideration. MOTION CARRIED UNANIMOUSLY 3-0 1. Ordinance No. 6341: Fee Deferrals Planning & Development Director Snyder request an executive session on this item. Chair Norman called the executive session at 5:58 p.m. Chair Norman called the meeting back to order at 6:09. Chair Norman thanked the District for the letters and information received. Mr. Snyder explained this is a discussion item and there is no action intended this evening. The goal of the discussion is to begin discussion and gain clarity as well is discuss the issues or concerns of Committee on fee deferrals. Committee and staff discussed the concern in setting up safeguards to collect these funds, and the economic incentives Ordinance No. 6341 provides. Page 4 Planning and Community Development Committee Minutes December 13, 2010 Chair Norman provided an opportunity for the audience members to come forward and express their thoughts and concerns regarding Ordinance No. 6341. Auburn School District Operations Director Mike Newman, Sam Pace Housing Specialist with Seattle KingCounty Realtors and Kent School District Enrollment & Planning Administrator Gwenn Escher-Derdowski all expressed their thoughts and concerns regarding this ordinance. Committee asked staff to bring this item back before Committee for further discussion on this. Mr. Snyder stated he will back an updated version of Ordinance No. 6341 reflective of the concerns and clarifications discussed tonight at the January meeting. Additionally, he will follow up with the school districts to ensure we are talking on the administrative side of this process and staff is currently working with the City legal department on forms supportive of this process. Chair Norman stated for clarification the next meeting will be January 10, 2011 and this item will be coming back as a discussion item rather than an action item. J. Ordinance No. 6342: Construction Sales Tax Exemption Planning & Development Director Snyder provided the details of Ordinance No. 6342. Committee and staff discussed the benefits and concerns of this exemption. Committee felt Ordinance No. 6342 would be beneficial and requested staff bring this back as a discussion item for the next meeting. They also requested staff provide a longer list of potential industries to consider and work with finance to clarify details. K. Clear Cutting Chair Norman expressed her concern for clear cutting in the City, sharing the City of Sumner has an area which has recently been clear cut and wants to make sure an owner is unable to clear cut causing runoff and erosion problems. Director Snyder stated he will review policy to ensure laws are in place to protect us from these issues. L. Director's Report Planning & Development Director discussed with Committee an upcoming economic development website page on our City website which will promote business information and provide more resources for business inside and outside the City. M. PCDC Status Report No changes have been made at this time to the matrix. The meeting scheduled for PCDC on December 27, 2010 will be cancelled and the next meeting will be January 10, 2011. VI. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjourned the meeting at 6:53 p.m. APPROVED THIS DAY OF Lynn Norman, Chair Tina Kriss, Admin Support Clerk Page 5