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HomeMy WebLinkAboutITEM V-A-1 CITY OF-...r+'' r,o CITY COUNCIL r - - C7~j MEETING MINUTES WASHINGTON DECEMBER 6, 2010 7:30 PM I. CALL TO ORDER A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call ' Councilmembers present: Rich Wagner, Sue Singer, Nancy Backus, Bill Peloza, Lynn Norman, Virginia Haugen, and John Partridge. Directors and staff members present: Chief of Police Bob Lee; City Attorney Daniel B. Heid; Risk Manager Rob Roscoe; Public Works Director Dennis Dowdy; Finance Director Shelley Coleman; Planning and Development Director Kevin Snyder; Parks, Arts and Recreation Director Daryl Faber; and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements a) Mayor Lewis announced that the City is the recipient of a $2.4 million grant from the Washington State Transportation Improvement Board for the Auburn Way South safety project. b) Proclamation - "Miss Auburn Scholarship Program Days" Mayor Lewis read and presented the Miss Auburn Scholarship Program proclamation declaring January 22, 2011 and February 4 and 5, 2011 as Miss Auburn Scholarship Program Days in the city of Auburn to Miss Auburn Hayley McJunkin and Co-Executive Directors Donna Hamilton and Julie Poe. Co- Page 1 City of Auburn Council Meeting Minutes December 6 2010 Executive Director Poe thanked Mayor Lewis and the Council for their support of the Miss Auburn Scholarship Program. The following Miss Auburn contestants were introduced and received the well-wishes of the Council: CONTESTANT SPONSOR Ashley Thordarson Auburn Noon Lions Kenzie Maynard Columbia Bank Salina Ellison Don Small & Sons Denobia Ole ba HBT Insurance Tera Sabo Kiwanis Club of Auburn K ra Frederick Kiwanis Club of the Valle Jacque Guyette Scotty's General Construction, Inc. Alexa Rutledge Shred-it Western Washington Nafia Ole ba Soro tomist Int'l of Auburn Courtney Kindell Sound Credit Union Savanna Stephan- Borer Sterling Savings Bank Anna Grimm Cascade Eye and Skin Centers Allsion Amador American Solutions for Business Linda Barboa Corestar Pilates Daniela Ferrell Molen Orthodontics Amanda Hainer Lakeland Family Chiropractic Melissa Gustafson Valle Bank Alexandra Metcalf Auburn Chevrolet Elisa Rosin Waste Management Page 2 City of Auburn Council Meeting Minutes December 6 2010 Ashley Plemmons Auburn Remodeling Specialty Alexis Moore Oddfellas Pub & Eatery The following Miss Auburn Outstanding Teen contestants were present and introduced: Jacky Kingsada, Hayley Engelhardt, Anna Zuniga, Georgia Riffle, Alyssa Schnell, and Abigael Holmberg. Councilmember Backus, President of the Miss Auburn Scholarship Program, thanked the many volunteers for their dedication and commitment to the program. 2. Appointments There was no appointment for Council consideration. D. Agenda Modifications A revised exhibit for Resolution No. 4660 was distributed prior to the meeting. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. No one in the audience requested to address the Council. C. Correspondence There was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Peloza reported the November 22, 2010 Municipal Services Committee meeting was cancelled due to inclement weather. The next regular meeting of the Municipal Services Committee is scheduled for December 13, 2010 at 3:30 p.m. Page 3 4 .r City of Auburn Council Meeting Minutes December 6 2010 i ;k f. B. Planning & Community Development Chair Norman reported the November 22, 2010 Planning and Community Development Committee meeting was cancelled due to inclement weather. The next regular meeting of the Planning and Community Development Committee is--scheduled for December 13, 2010 at 5:00 p.m. ~ C. Public Works Chair Wagner reported the Public Works Committee met this afternoon. The Committee approved several annual on-call 4 j consulting agreements for professional services and a contract change order for. Project CP1012, the 2010 Arterial and Collector Pavement Preservation Project. The Committee also approved Resolution No. 4660 approving an Interim Water Sales Agreement with King County Water District No. 111. The Committee also discussed the status of Project No. CP1005, the South Division _ Street Promenade Project, the Save Our Streets Program, Resolution No. '4662 relating to a contract with Washington Advocates, the 2011 Legislative Agenda, and the capital projects status report. The next . regular meeting of the Public Works Committee is scheduled for December 20, 2010 at 3:30 p.m. f. D. Finance Chair Backus reported the Finance Committee met this evening at j 6:00. 'The Committee approved claims , and payroll vouchers, Ordinance No. 6338 approving a budget amendment, Ordinance No. 6339 approving the 2011-2012 Biennial Budget, and Resolution No. 4657 approving, a transfer of funds from the Information Services Fund and,the Equipment Rental Fund to the General Fund. The Committee 'discussed the Chamber of -j Commerce annual report, Resolution No. 4660, the 2011 _ Legislative Agenda, an agreement for services with Vadis, Resolution No. 4658, Resolution No. 4659, Resolution No. 4661, and Resolution No. 4662. The next regular meeting of the Finance r Committee is scheduled for December 20, 2010 at 6:00 p.m. E. Les Gove Community Campus Committee Chair Wagner. reported that no meeting for the Les Gove Community Campus Committee has been scheduled. F. Downtown Redevelopment Chair Norman reported the Downtown Redevelopment Committee met November 30; 2010. The Committee reviewed materials for the South Division Street promenade. The next regular meeting of t Page 4 City of Auburn Council Meeting Minutes December 6 2010 the Downtown Redevelopment Committee is scheduled for December 14, 2010. G. Council Operations Committee Chair Wagner reported that a meeting of the Council Operations Committee will be scheduled soon to discuss the committee structure for next year. IV. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on state, regional and local organizations. A. From the Council Deputy Mayor Singer reported on her attendance at the Suburban Cities Association annual meeting, the Valley Arts Co-op fund raiser, the Committee of the Whole meeting, the White River Trail Extension dedication, and the Muckleshoot Indian Tribe legislative reception. Councilmember Wagner reported that he attended the Washington State Storm Water and Technical Resource Center Advisory Committee meeting and the White River Trail Extension dedication. Councilmember Wagner noted the White River Trail Extension project has been ongoing for approximately fifteen years. He thanked the Danner Corporation for the easement across their property for a portion of the trail. Councilmember Partridge reported that he participated in two meetings of the animal control services advisory committee consisting of veterinarians that work in Auburn and other interested community members. The committee will address animal services in Auburn, particularly an animal services entity, structural needs, funding, services delivered, and day-to-day management requirements. Councilmember Partridge also reported on his attendance at the Suburban Cities Association annual meeting, the Muckleshoot Indian Tribe legislative reception, the Miss Auburn interview panel, and the Regional Law, Safety and Justice Committee meeting. Councilmember Peloza reported on his attendance at the special Council meeting and Committee of the Whole meeting on November 29th. Councilmember Peloza also reported that he attended the National League of Cities (NLC) conference in Denver Page 5 City of Auburn Council Meeting Minutes December 6 2010 where a resolution supporting the eradication of milfoil was approved by the NLC Board of Directors. Councilmember Peloza also reported that Auburn ranked twelfth in savings for its residents among the cities participating in the NLC prescription discount program. To date, Auburn residents have saved over $50,000 through the NLC prescription discount program. Councilmember Peloza also stated that, while at the NLC Conference, he was able to briefly speak to the U.S. Secretary of Agriculture Vilsack regarding the Auburn International Farmers Market and its grant application to the Department of Agriculture. Councilmember Haugen reported that she attended the White River Trail Extension dedication, the Santa parade, and the Muckleshoot Indian Tribe legislative reception. B. From the Mayor Mayor Lewis reported on several activities and meetings during the past two weeks including a ribbon cutting ceremony for the Lake Tapps Parkway Corridor project in Pierce County, a meeting with the pastors of the city regarding emergency preparedness plans during storm events, the Valley Cities meeting, the Green River Regional Planning workshop, the Auburn Arts Co-op fund raiser, the Diversity Roundtable, a meeting of the Mayors of the Lake (Tapps), the White River Trail Extension dedication, the Muckleshoot Indian Tribe legislative reception, a birthday celebration for Japan's emperor held at the Japan Consulate in Seattle, the annual Santa Parade, and the Burlington Northern Railroad holiday express train to feed veterans and their families. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the November 15, 2010 regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Payroll Page 6 City of Auburn Council Meeting Minutes December 6 2010 Payroll check numbers 530255 to 530391 in the amount of $386,148.18 and electronic deposit transmissions in the amount of $1,188,247.20 for a grand total of $1,574,395.38 for the pay period covering November 11, 2010 to December 1, 2010. C. Contract Administration 1. Public Works Project Number CP1012 04.9.1 CP1012 City Council approve Change Order No. 2 in the amount of $23,253.00 to Contract 10-18 with Northwest Asphalt, Inc. for work on project CP1012, 2010 Arterial and Collector Pavement Preservation. 2. Public Works Annual On-Call Professional Service Agreements A3.16.9 City Council to approve amendments to Annual On-Call Professional Service Agreements for 2011 for the following: Agreement No. Consultant AG-C-356 Terracon Consultants AG-C-357 Robert W Droll Landscape Arc AG-C-358 Parametrix Inc AG-C-388 The Granger Company AG-C-389 Tim Ryan Appraisal AG-C-355 Watershed Company AG-C-363 Carollo Engineers AG-C-390 Appraisal Group of the NW AG-C-391 Allen Bracket Shedd Deputy Mayor Singer moved and Councilmember Wagner seconded to approve the Consent Agenda. Councilmember Haugen requested removal of the claims vouchers from the Consent Agenda for separate consideration. MOTION TO APPROVE THE CONSENT AGENDA, EXCEPTING THE CLAIMS VOUCHERS, CARRIED UNANIMOUSLY. 7-0. VI. UNFINISHED BUSINESS Page 7 City of Auburn Council Meeting Minutes December 6 2010 The following item was removed the Consent Agenda for separate consideration. A. Claims Claims check numbers 399932 through 400340 in the amount of $1,462,239.57 and dated December 6, 2010. Deputy Mayor Singer moved and Councilmember Wagner seconded to approve the claims vouchers. Councilmember Haugen inquired regarding voucher number 399934. Mayor Lewis advised that the information would be provided to her by the Finance Director. MOTION CARRIED. 6-1. Councilmember Haugen voted no. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6338 F3.22 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6215, the 2009-2010 Biennial Budget Ordinance as amended by Ordinance Nos. 6226, 6246, 6278, 6285, 6299, 6313 and Ordinance No. 6323 authorizing amendment to the City of Auburn 2009- 2010 Budget as set forth in Schedule "A" Councilmember Backus moved and Councilmember Norman seconded to introduce and adopt Ordinance No. 6338. Councilmember Backus stated that the main focus of amendment is related to revenue bonds and refinancing of previous debt. Councilmember Haugen spoke against the ordinance. Deputy Mayor Singer inquired regarding New Market Tax Credits. Finance Director Coleman advised that the New Page 8 City of Auburn Council Meeting Minutes December 6 2010 Market Tax Credits were removed from the 2010 Budget as the New Market Tax Credits have not yet been approved by Congress. MOTION CARRIED. 6-1. Councilmember Haugen voted no. 2. Ordinance No. 6339 F3.23 An Ordinance of the City Council of the City of Auburn, Washington, adopting the 2011-2012 Biennial Budget for the City of Auburn, Washington Councilmember Backus moved and Councilmember Norman seconded to introduce and adopt Ordinance No. 6339. Councilmember Backus noted that the 2011-2012 Biennial Budget was reviewed at the November 8, 2010, Council budget workshop. Deputy Singer noted the ending fund balance for the Airport fund. MOTION CARRIED. 6-1. Councilmember Haugen voted no. B. Resolutions 1. Resolution No. 4650 A3.12.5 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Contract for Public Defense Services for January 1, 2011 - December 31, 2012 between the City and the Law Offices of Matthew J. Rusnak Councilmember Backus moved and Councilmember. Norman seconded to adopt Resolution No. 4650. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Resolution No. 4656 A4.1.7 Page 9 City of Auburn Council Meeting Minutes December 6 2010 A Resolution of the City Council of the City of Auburn, Washington, designating service credit for participating City Councilmembers in the Washington State Public Employee Retirement System (PERS) Councilmember Backus moved and Councilmember Norman seconded to adopt Resolution No. 4656. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Resolution No. 4657 F4.7 A Resolution of the City Council of the City of Auburn, Washington, authorizing the transfer of funds for the purpose of making a loan or loans from the Information Services Fund and the Equipment Rental Fund to the General Fund for up to a five year period of time Councilmember Backus moved and Councilmember Norman seconded to adopt Resolution No. 4657. Councilmember Backus stated the Resolution allows for loans to the General Fund to fund the start-up costs for the South Correction Entity (SCORE). MOTION CARRIED. 6-1. Councilmember Haugen voted no. 4. Resolution No. 4660 04.11 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Interim Water Sales Agreement between the City of Auburn and King County Water District No. 111 Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4660. Councilmember Wagner explained that the Resolution approves an agreement for interruptible water. The City is selling only surplus water that the City does not need; the water is not guaranteed to the District. The revenue from the sale of the surplus water helps maintain the water rates for Auburn residents as low as possible. Page 10 City of Auburn Council Meeting Minutes December 6 2010 Councilmember Haugen spoke against Resolution No. 4660. MOTION CARRIED. 6-1. Councilmember Haugen voted no. IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:35 p.m. APPROVED THE DAY OF DECEMBER, 2010. Peter B. Lewis, Mayor Danielle Daskam, City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov Page 11