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HomeMy WebLinkAboutITEM II-DCITY OF AUBURN WASHINGTON Agenda Subject: Award Contract 10-26 AGENDA BILL APPROVAL FORM Date: December 14, 2010 Department: Attachments: Budget Status Sheet Budget Impact: Public Works & Map $ 0.00 Administrative Recommendation: Public Works Committee approve award of Contract 10-26, Project CP0920, 2009 AC Water Main Replacement, to the lowest responsible bidder. Background Summary: This project will provide for the replacement of 4,600 linear feet of asbestos concrete water main with 470 linear feet of 4-inch and 4,155 linear feet of 8-inch diameter ductile iron water main; replacement of 345 linear feet of storm drainage piping; installation of 1 pressure reducing valve station, air relief valves, and fire hydrants; also replaced are the adjoining water services and appurtenances in the Lea Hill service area. This project is anticipated to be constructed between February, 2011 and May, 2011. Because the bid opening was held on December 14, 2010, there was not adequate time for staff to complete the bid verification. A revised agenda bill specifying the contractor and contract amount will be distributed to the Committee and Council at their meeting scheduled for December 20, 2010. Updated information regarding budget status will be presented with the revised agenda bill W1220-4 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board ®Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ® Public Works ❑ Human Resources Action: Committee Approval Council Approval: Referred to Tabled ❑Yes ❑No ❑Yes ❑No Call for Public Hearing Until Until / / Councilmember: Wagner Staff: Dowdy Meetina Date: : December 20. 2010 Item Number: AUBURN * M©RE THAN YOU IMAGINED BUDGET STATUS SHEET Project No: CP0920 Project Title: 2009 AC Water Main Replacement Project Manager: Robert Lee O Project Initiation Initiation Date: _2/7/2010 * Permision to Advertise Date: December 14, 2010 Advertisement Date: _11/30/2010 O Contract Award Award Date: O Change Order Approval O Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding Prior Years 2010 2011 Future Years Total 430 Fund - Water Repair and Replacement 7,023 58,576 261,023 0 326,622 430 Fund - Water Bond 0 0 1,000,000 1,000,000 432 Fund - Storm Drainage Utility 0 0 50,000 0 50,000 Total 7,023 58,576 1,311,023 0 1,376,622 Estimated Cost (Funds Needed) Activity Prior Years 2010 2011 Future Years Total Design Engineering - City Costs 7,023 50,000 0 0 57,023 Design Engineering - Consultant Costs 0 8,576 0 0 8,576 Construction Estimate 0 0 1,110,000 0 1,110,000 Project Contingency (10%) 0 0 111,000 0 111,000 Construction Engineering - City Costs 0 0 25,000 0 25,000 Construction Engineering - Consultant Costs 0 0 2,500 0 2,500 Total 7,023 58,576 1,248,500 0 1,314,099 430 Water Budget Status Prior Years 2010 2011 Future Years Total *430 Funds Budgeted (7,023) (58,576) (1,261,023) 0 (1,326,622) 430 Funds Needed 7,023 58,576 1,198,500 0 1,264,099 *430 Fund Project Contingency 0 0 (62,523) 0 (62,523) 430 Funds Required 0 0 0 0 0 432 Storm Drainage Budget Status Prior Years 2010 2011 Future Years Total *432 Funds Budgeted 0 0 (50,000) 0 (50,000) 432 Funds Needed 0 0 50,000 0 50,000 *432 Fund Project Contingency 0 0 0 0 0 432 Funds Required 0 0 0 0 0 * ( # ) in the Budget Status Sections indicates money the City has available. W1220-4A H:\PROJ\CP0920 2009 AC Watermain Replacement\Budget\CP0920 BudgetStatusSheet.xls Sheet 1 of 1