HomeMy WebLinkAboutITEM II-AAGENDA BILL APPROVAL FORM
* SASH IITOi
Agenda Subject: Date:
Approval of Minutes December 22, 2010
Department: Attachments: Budget Impact: Public Works Minutes from December 20, 2010 $0
Administrative Recommendation:
Public Works Committee to approve the minutes of the December 20, 2010 Public Works Committee
meeting.
Background Summary:
W0103-1
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&0
❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning
❑ Park Board ®Public Works ❑ Legal ❑ Police
❑ Planning Comm. ❑ Other ®Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing I l Referred to Until I l
Tabled Until I I
Councilmember: Wa ner Staff: Dowd Meetin Date: Januar 3, 2011 Item Number:
rr~Y
t 4 ~ i ri' rr ~ :'r }1 •~K SAY J l ~ ~ I i y a fir' ti i f.. ~ ~ .i f ~ Sr 'r9 .AS ~1
~ CITY OF AUBURN
PUBLIC WORKS COMMITTEE IT 0~
December 20, 2010
~ DRAFT MINUTES
~HIITOI
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on
the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Bill Peloza, and Member Virginia
Haugen. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director
Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub,
Utilities Engineer Dan Repp, Traffic Engineer Pablo Para, Transportation Planner Joe Welsh,
Project Engineer Jacob Sweeting, Project Engineer Leah Dunsdon, Project Engineer Robert Lee,
Project Engineer Ryan Vondrak, Planning Manager Elizabeth Chamberlain, Development Review
Engineer Kim Truong, Planning Director Kevin Snyder, Citizen Wayne Osborne, and Department Secretary Jennifer Rigsby.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee approve
the Public Works Committee minutes for date, December 6, 2010.
Motion carried 3-0
B. RIGHT-OF-WAY USE PERMIT N0. 10-24 FOR PARKS AND RECREATIONS DEPARTMENT
PET PALOOZA DOG TROT FUN RUN
Transportation Planner Welsh stated that there were no changes made from last year's Right-
of-Way Use Permit application, conditions, and map for the event.
Chairman Wagner asked about the special condition requiring coordination with ICON. Welsh
stated that the condition addresses the need fora 3rd flagger at 41St Street SE, which is a truck haul route.
It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee
approved Right-of-Way Use Permit N0. 10-24 for Parks and Recreations Department Pet
Palooza Dog Trot Fun Run.
Motion carried 3-0.
C. PERMISSION TO AWARD CONTRACT N0. 10-32 TO WM DICKSON COMPANY ON THEIR
LOW BID OF $31,000.00 PLUS WASHINGTON STATE SALES TAX OF $2,954.00 FOR A TOTAL CONTRACT PRICE OF $34,054.00 FOR PROJECT N0. C201A, M STREET SE
GRADE SEPARATION -PROPERTY MANAGEMENT: DEMOLITION OF 600 M STREET
Project Engineer Sweeting reported that the Engineer's estimate was based on other
demolitions that the City has done and during the walk through with the bidding contractors, it
was noted that there were several structures on the property, including a barn and sheds, which
added to the complexity of the work and increased the bids, in response to questions asked by
Chairman Wagner.
Page 1
Public Works Committee Minutes December 20, 2010
DRAFT MINUTES
Vice-Chair Peloza asked if it is the sole responsibility of the contractor to recycle materials from the demolition. Project Engineer Sweeting stated that the City does not require recycling
but
some of the contractors had said that in some instances they do recycle some of the content,
depending on cost. Sometimes it is less expensive for the contractor to dispose of the content
rather than recycle it. Sweeting said the contractor will probably recycle some materials but did
not know for certain. Vice-Chair Peloza suggested the City ask for contractors to recycle
materials in the future. Mayor Lewis responded, stating if the Committee was willing to accept a
higher cost for all of the demolition projects to insure recycling is done, they could do that.
Mayor Lewis continued, suggesting that the City ask that contractors note whether or not they
will be recycling with their submitted bids. Chairman Wagner asked if the City could select a
higher bid based on whether or not the contractorwas recycling. Assistant Director/City Engineer Selle answered that the City would still be required to accept the lowest qualified
bidder. Selle commented on how requiring recycling may affect already set budgets for
projects.
Mayor Lewis stated that it would be the Committee's decision to change policy and require
recycling, but they would have to accept that there will be a high cost associated with the
requirement to recycle materials. The Committee and staff discussed the difference between
encouraging recycling, requiring recycling, and inquiring about recycling. Chairman Wagner
suggested the City not use the word "encourage" but rather just make an inquiry to contractors
regarding what will be done with recyclable materials. Member Haugen commented on the importance of requiring recycling of construction materials in the future. Mayor Lewis spoke
about the construction contracts being higher if there were to be a recycling requirement
included in policy and pointed out that it would be dependent on what the Committee wanted to
do.
Chairman Wagner asked for more data regarding the cost to recycle construction materials prior
to establishing a policy. Assistant Director/City Engineer Selle stated that the costs will vary a
lot depending on the different types of buildings and site conditions included in each demolition
project. Mayor Lewis suggested that staff ask contractors about recycling for possible future
changes in policy and not change policy during the recession when the City is trying to keep costs low. Chairman Wagner agreed that staff should start gathering data on which to make
a
future decision about the matter is approximately one year. Vice-Chair Peloza asked that a
review of policy be conducted in six months rather than in one year. Member Haugen agreed
with asix-month timeline for review.
Project Engineer Sweeting answered questions asked by Vice-Chair Peloza about the budget
status sheet. Sweeting stated that the cost of demolition is included in the project's Right-of-
Way Phase and would be included in the cost line for Property Acquisition, Management.
Vice-Chair Peloza asked when the demolition is scheduled. Project Engineer Sweeting answered that it will begin in January 2011.
Project Engineer Sweeting responded to questions asked by Chairman Wagner regarding the
anticipated funding from the King County Sewer Relocation Agreement. Sweeting said that staff
does anticipate the City will be working toward an agreement with King County to include the
construction of their sewer relocation with the City's construction contract. The agreement is
not in place, so the funding and construction costs are not yet reflected on the budget status
sheet for the project.
Page 2
Public Works Committee Minutes December 20, 2010
DRAFT MINUTES
Chairman Wagner asked if the 20% construction contingency is higher than average. Project
Engineer Sweeting answered that it is based on the 60% design and as staff gets closer to completing the project's design the contingency will be reduced to closer to 10%.
Project Engineer Sweeting answered questions asked by the Committee regarding the size of
the property and the amount of road frontage.
It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee
recommend Council award Contract No. 10-32 to Wm Dickson Company for Project No. C201A
- M Street SE Grade Separation -Property Management: Demolition of 600 M Street.
Motion carried 3-0.
D. PERMISSION TO AWARD CONTRACT N0. 10-06 TO THE LOWEST RESPONSIBLE BIDDER
FOR PROJECT N0. CP0920, 2009 AC WATER MAIN REPLACEMENT* (Lee)
The Committee reviewed the Agenda Modification, which provided the details forthe lowest
responsible bidder: PERMISSION TO AWARD CONTRACT 10-26, PROJECT NUMBER
CP0920 TO MOUNTAIN WEST CONSTRUCTION ON THEIR LOW BID OF $654, 756.30 PLUS
WA STATE SALES TAX OF $59, 075.43 FOR A TOTAL CONTRACT PRICE OF $713, 831.73.
Project Engineer Lee reported that the low bid is approximately $400,000.00 less than the Engineer's Estimate. Chairman Wagner asked if the contingency in the water and storm funds
will allow forthe City to consider an additional project. Assistant Director/City Engineer Selle
stated that the funds remain within the utilities funds and are available for other needs.
It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee
recommend the Council award Contract No. 10-06 to Mountain West Construction for Project
No. CP0920, AC Water Main Replacement.
Motion carried 3-0.
E. PERMISSION TO AWARD CONTRACT N0. 10-30 TO TOTEM ELECTRIC ON THEIR LOW
BID OF $38,896.00 FOR PROJECT N0. CP1020, 2010 TRAFFIC SIGNAL IMPROVEMENTS
Project Engineer Dunsdon reviewed the scope of the project with the Committee. Dunsdon
explained that the project will add ITS camera systems to the intersections of West Valley
Highwayl37t" Street NW and Emerald Downs Drive/15t" Street NW and change the traffic lights
from a "left turn yield on green ball" signal, which allows for left turns to occurwhile through
traffic is continuing, to a "left turn on green arrow only" signal. Assistant Director/City Engineer
Selle stated that this will provide protected left turns at the intersections of Auburn Way S/M
Street SE, West Valley Highwayl37t" Street NW, and Emerald Downs Drivel15t" Street NW.
Chairman Wagner commented on the possibility of traffic backing up in the left turn queue at the
Auburn Way SlM Street SE intersection, if left turns are restricted to turning on the green arrow
only. Project Engineer Dunsdon discussed the safety and accident concerns that guided the
decision to change the left turn signal at the intersection. Traffic Engineer Para stated that is
the left turns from Auburn Way South to M St SE that will be restricted to protected only. Traffic
Engineer Para also stated that since this movement currently has a very low level of left turns
compared to a high number of left turn related accidents that the revision will have a negligible
effect on the traffic flowwhile significantly improving safety. Member Haugen asked to be
provided the accident statistics on the intersection. Traffic Engineer Para responded to
Page 3
Public Works Committee Minutes December 20, 2010
DRAFT MINUTES
questions asked by the Committee regarding the left turn accident data and the improved safety
measures proposed at the intersection.
The Committee and staff discussed the affect that changing the left turn signal at Auburn Way
S/M Street SE may have on the intersection at 17t" Street SE/M Street SE. Traffic Engineer
Para reported that staff is working on a plan to restrict access at the 17t" Street SE intersection
which will be brought to the Committee for review in early 2011.
Vice-Chair Peloza asked if changing the left turn signal phasing at the Auburn Way S1M Street
SE intersection will improve the right turn from Auburn Way S, northbound, onto M Street SE.
Assistant DirectorlCity Engineer Selle answered that changes are only being made to the left
turn movements.
The Committee and staff discussed improvements that need to be made to the Auburn Way
S/M Street SE intersection and the history of the intersection. Director Dowdy pointed out that
the intersection is also an impediment to the Bicycle Task Force Committee recommendation to
use M Street as a north/south corridor. Mayor Lewis requested staff to gather all of the
information available regarding the intersection and bring it back to the Committee for further
discussion.
Member Haugen requested accident data for night-time accidents at the intersection.
It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee
recommend Council award Contract No. 10-30 to Totem Electric for Project No. CP1020, 2010
Traffic Signal Improvements.
Motion carried 3-0.
F. APPROVE FINAL PAY ESTIMATE N0. 10 TO CONTRACT N0.07-24 IN THE AMOUNT OF
$49,798.58, FOR A TOTAL CONTRACT PRICE OF $794,330.31, WITH RODARTE
CONSTRUCTION, INC. AND ACCEPT CONSTRUCTION OF PROJECT N0. CP0731, 2007
SEWER MAIN REPAIR AND REPLACEMENT
Project EngineerVondrakwas present. Chairman Wagner commented on the change in policy
from constructing utility projects to help fund getting the roads repaved to focusing on the Save
Our Street (SOS) program driving the associated utility projects. Chairman Wagner asked for
the Committee's feedback on the policy shift. Vice-Chair Peloza voiced his support. Member
Haugen voiced her opposition of using SOS funds on utility projects.
Chairman Wagner and Member Haugen discussed whether or not the SOS projects are
influenced by the need to work on the utilities. Assistant Director/City Engineer Selle reviewed
the scope of the project with the Committee, stated that only some of the repairs made were associated with the SOS program while the majority of the repairs and replacements were made
based on utility priority needs.
It was moved by Vice-Chair Peloza, seconded by Chairman Wagner, that the Committee
recommend Council approve Final Pay Estimate No. 10 to Contract No. 07-24 and accept
construction for Project No. CP0731, 2007 Sewer Main Repair and Replacement.
Motion carried 2-1. Member Haugen voted against.
Page 4
Public Works Committee Minutes December 20, 2010
DRAFT MINUTES
III. ISSUES
There were no Issues.
IV. DISCUSSION AND INFORMATION
A. CITY HALL PLAZA DESIGN
Planning Manager Chamberlain distributed copies of the Landscape Planting Plan for the City
Hall Plaza to the Committee. Using the landscape plan, Chamberlain described how the plaza
will look following completion of the project. Chamberlain said that the biggest change to the
plaza will be on the north side, where the terrace steps will be elongated, opening up the plaza area. The sculpture that was in the original plaza will be moved to the second terrace
step and
a water feature will be constructed adjacent to the steps of City Hall and the pulpit was
removed.
Planning Manager Chamberlain described the changes being made to the City Hall stairway
and the entrance and used material samples to demonstrate the appearance of the dry river
terrazzo affect.
Member Haugen asked if the public will still have access to the sculpture. Chamberlain verified
that they would.
Planning Manager Chamberlain showed the Committee samples of the pavers being used in the
new plaza design.
Chairman Wagner voiced concern about the public not being able to access the terrace steps to
view parades on W Main Street. Mayor Lewis suggested that Planning Manager Chamberlain
take Chairman Wagner concerns to the Downtown Redevelopment Committee for review and
further discussion.
Planning Manager Chamberlain answered questions asked by the Committee about the plants that will be used to landscape the terrace steps.
B. PROJECT STATUS UPDATE -LEA HILL PUMP STATION DECOMMISSIONING PHASE 2
Project Engineer Sweeting provided background information on the project. Sweeting stated
that a few years ago, the City started the effort to decommission two existing sewer lift stations
that are in the Lea Hill area. Phase 1 of the project, to install new sewer main to facilitate the
decommissioning of the stations, is complete. Staff is now waiting for the Verdana station to
come online before moving forward with Phase 2 of the City's project. Sweeting said an
additional 900 feet of sewer main will be installed and man holes will be modified to bring to existing flow from the two existing stations to the new lift station. Then the two existing
stations
will be decommissioned.
Assistant DirectorlCity Engineer Selle answered questions asked by Chairman Wagner
regarding the timeline on which the Verdana station will be accepted.
Chairman Wagner asked about the Engineer's Estimate forthe project. Project Engineer
Sweeting answered that Phase 2 of the project is anticipated to cost between $350,000.00 and
$400,000.00. Sweeting said the final estimate will be brought to the Committee when Phase 2
of the project is ready to advertise for bids.
Page 5
Public Works Committee Minutes December 20, 2010
DRAFT MINUTES
Project Engineer Sweeting commented that the residents in the vicinity of the White Mountain
Trails Lift Station are very excited to see the station decommissioned. Chairman Wagner asked if the station will be demolished. Sweeting verified that it would.
Chairman Wagner asked if sanitary sewer service will be interrupted during the
decommissioning. Project Engineer Sweeting answered that service to properties will be
maintained. Chairman Wagner asked if there will be any odor issues. Assistant DirectorlCity
Engineer Selle answered that there should not be problems with odor because odor usually
occurs when there is stagnant sewage.
Project Engineer Sweeting said that there may be some traffic impacts during the project, which
should last a few months. Member Haugen asked if the residents will be notified priorto the start of the project. Assistant Director/City Engineer Selle said residents will receive notification
prior to the beginning of the project with traffic revisions and that access will be maintained to
the properties.
C. BACKUP POWER FOR UTILITY FACILITIES
Utilities Engineer Repp distributed a map showing the utility facilities and identifying those that
have full time permanent power and those that rely on portable power. Repp reviewed the map
with the Committee. Repp pointed out that the majority of the larger more critical facilities have
on-site power and that a lot of the upcoming utility capital projects include on-site generation. There is also a project included in the Capital Facilities Program that identifies sewer
utilities,
such as smaller pump stations, in need of permanent emergency power.
Repp identified the different utility service area boundaries included on the map.
Utilities Engineer Repp reported that at the request of the Committee, he reviewed other service
area Comprehensive Plans to find out about their facilities' backup power sources. Repp stated
that all of Bonney Lake waterfacilities have emergency generation and most of Lakehaven's
sites have emergency power generation as well. Lakehaven also has a portable power unit
similar to the one used by the City of Auburn.
Utilities Engineer Repp distributed a summary of the facilities and the proposed improvements
to the Committee. Repp explained that a number of the facilities in the summary list will be
getting on-site backup power.
Utilities Engineer Repp answered questions asked by Chairman Wagner regarding how the
Wilderness Game Farm Park Pump Station operates.
Repp pointed out the location of the Lakeland Hills Pump Station, which was not on the map,
and discussed the City's connection with Bonney Lake.
Utilities Engineer Repp responded to questions asked by Chairman Wagner, providing
explanation on why Well 5A was not in the current plan for on-site back-up power. Repp told
the Committee that recently, the City took over the operation of Terrace View Booster Pump
Station which provides redundancy as another of source forwater to the Lakeland Hills area.
Repp explained that with redundant water supply and since Well 5A can be run with a portable
power source the City can meet water demand during power failures.
Utilities Engineer Repp discussed how staff uses the portable generators and moves them to
different facilities.
Page 6
Public Works Committee Minutes December 20, 2010
DRAFT MINUTES
D. 15T" STREET SW INTERURBAN CROSSING IMPROVEMENTS
Traffic Engineer Para explained that a few months ago the Committee had requested staff
research making some improvements at the Interurban Trail crossing at 15t" Street SW to
address safety concerns. Staff looked at what other cities were using and has completed
design, procured equipment and contracted for the installation of pedestrian activated warning
beacons. The warning beacons are a newer technology and staff has received federal approval
to use the beacons for this project.
The signs and beacons will be installed in both directions on 15t" Street SW at the interurban
trail crossing. The flashers on the signs are pedestrian activated. The signs will have a trail warning symbol, featuring both a pedestrian and a bicycle. Traffic Engineer Para answered
questions asked by Chairman Wagner regarding advanced warning signs for drivers. Chairman
Wagner asked why red flashers were not used. Traffic Engineer Para answered that red
flashers are reserved to be used for a higher level of crossing traffic.
Vice-Chair Peloza asked if the improvements were being funding by Redflex Photo funds.
Traffic Engineer Para answered that they were as part of the Traffic Calming Improvements
Program. Vice-Chair Peloza asked about the cost of the improvements. Traffic Engineer Para
said that the total is approximately $30,000.00 for the equipment and installation. Member
Haugen requested a memo that breaks down the cost and Chairman Wagner requested a map that shows where the signs and flashers will be located.
Chairman Wagner asked that staff consult with the WCIA regarding the proposed
improvements.
E. AUBURN WAY SOUTH l SR-164 CORRIDOR IMPROVEMENTS PLANNING
Traffic Engineer Para presented the Auburn Way SouthlSR-164 Conceptual Corridor
Improvement Plan to the Committee. Para stated that a grant award has been recently received
for portions of the plan and that other applications are pending. Over the past year, staff has been working and has received approval form the Washington State Department of
Transportation (WSDOT) and the Muckleshoot Indian Tribe (the Tribe) on the corridor plan. .
Chairman Wagner asked if there were previously bicycle lanes included in the corridor plan
design. Traffic Engineer Para answered that the width for extra bicycle lanes would not be
provided but there will be a shared, Type 3, lane for cyclists and motorists. Director Dowdy
answered questions asked by Chairman Wagner regarding past discussions about separate
bicycle lanes on Auburn Way South. Director Dowdy reported that the Bicycle Task Force's
preference would be a bicycle route that went through the Tribes new development and then
cross Auburn Way on Dogwood Street, rather than continue down the hill on Auburn Way South.
Traffic Engineer Para responded to questions asked by Vice-Chair Peloza regarding Right-of-
Way acquisitions. Para stated that the cost of Right-of-Way acquisition was considered during
the grant application process and the cost was included in the project's cost estimate.
Traffic Engineer Para told the Committee that there is currently funding forthe corridor project
for the portion of the corridor from Hemlock Street SE all the way to Fir Street SE. The grant is
funded through the Transportation Improvement Board (TIB). Para stated that the Tribe put up
the matching funds forthis grant.
Page 7
Public Works Committee Minutes December 20, 2010
DRAFT MINUTES
Traffic Engineer Para answered questions asked by Chairman Wagner regarding the design of the mid-block pedestrian crossing just east of Elm Street SE.
Traffic Engineer Para reviewed the design elements of the plan which include widening of a
portion of the corridor, installing the mid-block pedestrian crossing, removing and relocating
some bus stops, construction of u-turn lanes and re-constructing the Hemlock Street SE
intersection with a new traffic signal.
Traffic Engineer Para responded to questions from the Committee about restricted turn
movements from the properties along the corridor.
Assistant DirectorlCity Engineer Selle stated that staff had to develop a conceptual plan for the
corridor that both the Tribe and WSDOT agreed with in order for staff to move forward with grant
applications. Selle stated that the Tribe has agreed with the concept, including the portion
along the property where the fireworks stands are, in response to comments made by Chairman
Wagner.
Director Dowdy stated that one of the problems with the corridor in regard to pedestrian safety is
the number of bus stops and it is difficult for citizens to cross SR-164 to reach the stops. The
reason for the coordinated plan forthe corridor is to show pedestrians the safest crossings to
get to the relocated bus stops. Director Dowdy said that both the City and the Tribe have agreed that the plan works, including new development plans.
Chairman Wagner asked for copies of the corridor plan drawing.
The Committee and staff discussed access to the FAA property on Auburn Way South and
Hemlock Street SE. Director Dowdy stated that staff will be working with both the Tribe and the
FAA on the corridor design and the design of the Hemlock Street SE and Fir Street SE
intersections.
Traffic Engineer Para answered questions asked by Chairman Wagner regarding the design of the u-turn lanes and their ability to accommodate large trucks.
Chairman Wagner asked what the schedule forthe project is. Traffic Engineer Para stated that
design will begin in 2011 with construction possibly beginning in 2013.
Chairman Wagner suggested that staff consider the landscaping of the islands as they design
the project and adding color for the pavementwithin the islands.
F. PROGRESS REPORT ON LEVEE CONTRACTOR FOR INTERIM FLOOD PROTECTION
MEASURES
Assistant City Engineer Gaub distributed vicinity maps for the Green River Flood Protection
Measures that were installed in 2009. Gaub updated the Committee on what the City has done
on emergency levee work in 2010.
Assistant City Engineer Gaub stated that Riverton Construction is currently under contract with
the City to perform on-call maintenance work on the existing temporary levee systems. Gaub
said that approximately $53,000.00 was spent in 2010 under 6 different task orders on the
maintenance work for addressing vandalism, re-anchoring the plastic blown loose by wind, and
opening the access points for the Port mitigation site and the Drive in theater.
Page 8
Public Works Committee Minutes December 20, 2010
DRAFT MINUTES
Chairman Wagner asked where the funds were coming from. Gaub answered that storm funds are being used. Chairman Wagner warned against using storm funds for projects that are the
responsibility of the County flood control district.
Assistant City Engineer Gaub answered questions asked by the Committee regarding the
vandalism to the temporary levees. Chairman Wagner asked if the maintenance work is almost
complete. Gaub explained that the contract is an on-call contract and is used as needed for
maintenance with specific task orders being given to the contractor.
G. CAPITAL PROJECT STATUS REPORT
Item 5 - CP1011-Tacoma Pipeline 5 & B Street NE Intertie: Chairman Wagner asked if the
intertie is now operational. Assistant City Engineer Gaub answered that it is manually
operational. The telemetry and SCADA element, and the meter for the City of Tacoma are still
being worked on.
Item 17 - C207A - A Street NW Corridor -Phase 1: Assistant City Engineer Gaub stated that
earlier in the year a shortfall in funding was shown in the amount of approximately $2.85M but
currently the shortfall for the project is approximately $1.35M based on the revised 90% design
cost estimates. Gaub said depending on the final Right-of-Way costs and the actual
construction bid amount, staff is anticipating a further reduction in this shortfall. Chairman Wagner requested an interim report on the project.
Item 20 - CP1006 -Lakeland Hills Reservoir 6: Assistant City Engineer Gaub spoke about the
neighborhood meeting and stated that there were no issues regarding the Committee's decision
on the mural design for the reservoir.
Item 19 - C201A - M Street SE Grade Separation: Assistant City Engineer Gaub explained the
process of "potholing" in response to questions asked by Vice-Chair Peloza. "Potholing" is the
process of opening up holes to verify the actual location of underground utilities.
Item 28 - CP0916 -West Valle~ghway - SR 18 to W Main Street: Chairman Wagner asked
for an interim report on the project. Assistant City Engineer Gaub stated there will be a more
detailed plan presented to the Committee in January or February 2011.
Item B - CP0715 -Mary Olson Farm Parking Lot: Vice-Chair Peloza asked if the work is
complete. Assistant City Engineer Gaub stated that Project No. CP0715 (Item B) and Project
No. CP0815 (Item are two separate projects. CP0715 is complete and is in the final payment
phase. Interpretive signs still need to be procured as part of Project No. CP0815 which is a
federally funded project.
Chairman Wagner spoke in favor of interpretive signs and requested that staff look for a grant to
install more of the signs.
ADDITIONAL DISCUSSION
Director Dowdy gave the Committee an update on the Street Maintenance Utility progress, in
response to a request from Chairman Wagner.
The Committee and staff discussed presenting the Street Maintenance Utility information to the
Chamber of Commerce.
Page 9
Public Works Committee Minutes December 20, 2010
DRAFT MINUTES
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 5:20 p.m.
Approved this day of , 2010.
Rich Wagner Jennifer Rigsby Chairman Public Works Department Secretary
Page 10