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HomeMy WebLinkAboutITEM II-BCITY OF AGENDA BILL APPROVAL FORM * WASHINGTON Agenda Subject: Award Contract 10-17 Date: December 22, 2010 Department: Attachments: Budget Status Sheet Budget Impact: Public Works Phase C, Budget Status Sheet $ 0 Phases A&B, Bid Tab Summary & Map Administrative Recommendation: City Council award Contract 10-17, Project No. CP0817 - 2009 Sewer and Storm Station Replacement- Phase C, White River Storm Pump Station Maintenance and Repair Project to Pease & Sons, Inc. on their low bid of $1,395,155.70 plus WA state sales tax of $132,539.79 for a total contract price of $1,527,625.49. Background Summary: This project replaces or retrofits three storm and sewer pump stations that are at the end of their service lives. The project has been phased to allow for separate construction contracts: Phase A: Dogwood Sewer Station Replacement (Construction 2010) Phase B: Ellingson Sewer Station Replacement (Construction 2010 - 2011) Phase C: White River Storm Station Retrofit (Construction 2010 - 2011) This permission to award is for the Phase C construction contract only. The Phase C construction contract includes maintenance, repairs, and retrofits to the existing White River Storm Station. The work will include improvements to reduce maintenance costs and improve safety, including replacement of the existing backup generator, pumps, and electrical controls, and re-configuration of the station to allow maintenance beneath high voltage power lines and to conform to current fire safety codes. The 432 Storm Fund currently allocates $2,801,200 for the project (Phase C only). $2,650,000 of the allocated funds is from Bond Proceeds. Phase C is expected to cost $2,375,100. The project costs for Phases A, B, and C are expected to total $6,494,127, which leaves project contingencies of $426,120 in the 432 Storm Fund and $586,973 in the 431 Sewer Fund. W0103-2 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&0 ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board ®Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ®Public Works ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing I l Referred to Until I l Tabled Until I I Councilmember: Wa ner Staff: Dowd Meetin Date:: Januar 3, 2011 Item Number: k t + •1~ BUDGET STATUS SHEET Project No: CP08~7 Project Title: 2008 Sewer and Storm Replacement Project - Phase G -White River Storm Station Project Manager: Jacob Sweating Q Consultant Agreement Initiation Date:1211512008 Q Permision to Advertise Date: December 22, 2010 Advertisement Date:111301201 a ~ Contract Award Award Date: Change Qrder Approval Contract Final Acceptance ' The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted Funds Availabie~ Prior Years Funding ~ (Actual} 2010 2x11 Future Years Total 432 Fund Storm} 151,22a 151,220 Bond Proceeds - 432 Fund Storm} 448,185 2,203,815 2,650,000 Total 151,220 446,185 2,203,815 0 2,801,220 Estimated Cost Funds Needed Prior Years Activi#y {Actual} 2010 2011 Future Years Total Design Engineering -City Costs 19,853 20,000 38,853 Design Engineering -Consultant Costs 131,267 416,185 547,452 Property Acquisition 0 Construction Contract Bid 1,527,585 1,527,695 Authorized Contingency 1 a0,a00 100,000 Construction Engineering -City Costs 5,000 5a,a00 55,000 Construction Engineering -Consultant Casts 5,000 100,000 105,000 Total 151,220 446,185 1,777,695 a 2, 375,1 as 432 Storm Budget Status 2009 2010 2011 Future Years Total *432 Funds Budgeted ~ } 1151,2207 0 X2,203,815} a ~2,801,22a} . 432 Funds Needed 151,220 446,185 1,777,695 ~ 2,375,100 432 Fund Project Contingency ~ } . O 0 ~426,~203 0 ~426,~20~ 432 Funds Required 0 446,'1$5 Q 0 0 * ~ # } in the Budget Status Sections indicates Money the City has available. W0103-2A H:IPROJICP0817 The Sewer and Storm Pump Station RepiacementlBudgetlCP0817 -Budget Status Sheet:bck~ 1 BUDGET STATUS SHEET Project No: CP0817 Project Title: 209 Sewer and Storm Replacement Project -Phases Aand B - Dogwood and Ellingson Sewer Stations . Q Consultant Agreement Initiation Date:1211512008 ~ Permision to Advertise Date: November 04, 2010 Advertisement Date: 10/12/2010 ~ Contract Award Award Date: ~ Easement Acquisition Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted Funds Available . Funding 2009 Actual} 2010 2011 Future Years Total 431 Fund - Sewer ar~d Storm Pump Station Replacement 521,600 2,545,900 1,638,500 4,706,DDD Total 521,600 2,545,9DD 1,638,500 0 4,706,000 Estimated Cost Funds Neededy -Dogwood Station, Phase A Activity 2009 Actual} 201D 2011 Future Years Total Design Engineering -City Costs ~ 17,874 10,000 27,874 Design Engineering -Consultant Costs ~ 326,250 136,958 463,208 Construction Contract Bid 734,108 134,108 Authorised Contingency 73,400 73,400 Construction Engineering -City Costs 3D,000 30,000 , Construction Engineering - Consultant Costs 45,000 45,000 Total 344,124 1,029,466 0 0 1,373,590 Estimated Cost Funds Needed -Ellingson Station, Phase B Activity 2009 Actual} 2010 2011 Future Years Total Design Engineering -City. Costs 14,535 15,000 28,536 Design Engineering -Consultant Costs 162,940 321,590 484,530 Property Acquisition - PSE Easement 42,000 42,ODD Construction Contract Bid 200,OD0 1,644,371 1,844,371 Construction Contingency 100,000 100,000 Construction Engineering -City Casts 10,000 4D,000 50,OOD Construction Engineering -Consultant Costs 45,000 150,000 195,000 Total 177,476 633,590 1,934,371 0 2,745,437 431 Sewer Budget Status 2009 Actual} 2010 2011 Future Years Total *431 Funds Budgeted ~ } X521,600} X2,545,900} X1,638,500} 0 (4,706,000} 431 Funds Needed 521,600 1,663,056 1,934,371 0 4,119,D27 * 431 Fund Project Contingency ~ ~ 0 X882,844} 0 0 ~586,973~ 43~ Funds Required 0 0 295,$71 0 0 * ~ # } in the Budget Status Sections indicates Money the City has available. H:1PR~J1CPQ817 The Sewer and Storm Pump Station ReplacementlBudget1CP08~ 7 -Budget Status Sheet:bck~ 1 ~ r Q C ~ ~ (V C+') r ~1 N N ' ~ y i r 00 M Q lf] ~ ~ ~ h ~ T r ~ N OD v ~ c~ r ~ ~ ~ v L~ o a ~ ~ ~ vo "a o7c~inaooa~aoo~n ~ ~ r•o ?~r~-~Rs?I~I`oc~l ~ ~ ~ ~lLn v~(ON~E~ND~~r- Z Q ~ ~ r = C~ ~ a7 c~} c'~ (D N f~ 0~ ~ rN ""'"'(DCad~C~~COf~NcY70 Q ~ 6i ~ t~ Sri ~ ~i o cri I` c~i r• ~ ~ 01 N ~ N (0 ~0 ~ t0 t4 O ~c-- Q~ ~ ❑ M'd' ...~f7~~~0(O~CO~d7 ~ ~ ~ ~ _ .N m Q Q r~ m ❑o v m~ ~ . m ~ ono ~vovvvvvvv vc~c~ ~vMVVVOOv ■ ~ ■ r r a a r ■ ■ ■ ~ v~d~ -'v~cou~~too~n©v o~ra~ ~~n~•~ncvmre~v~n L, C7 r- = r N G7 N ~1l ~ h N l~ ~e~~l1 ~~NMr~rMM~ V~ oD ~n c~ ~ M d' ~t k? ~ N N I` 1~ T ~ ~ T n n T T ti T T L r~ .r,,rrrrrrrrr ~ a ❑ ~ V _ ri..i O C m ~~}4~3~i~}~~ff}tf~ ~ ■r.■ ~.i ~o ~ ~ U m ~ y~ ~ z I- Q° ~z ° ~ vo ~Q~ J h VV~'" ~pQ 3o co c =o G~ Q m o c~ o ~ r, U ~ ~ N U ~ ~ U U *rLn' ~ 00 e . ~ ~ LL. C ~ N U 0 ~ ~ v` ~m 0~ o~ 0U ~ U~{Oj ~ c~ ~Q ~ Z.~ WC~~ Om ~ cn~ ~ n cn o N ~ o~~ wv~ L ~ ~ O. O.. m ~1! Q m OJ ~ n1 ~ ~ ~ ~ a~~~x s q;, PHASE A: DOGWOOD Fr ;f'Y SEWER STATION ~e oR sf - T °o 3 0 21ST ST SE ~ NI ~ - T SE 3]TH ST SE ~y ! P~\ ~1 E"'"DSO"R° PHASE B: ELLINGSON SEW R STATION a PHASE C: ITE RIVER ~ti~° STORMS TION o ~ eRSFY ~9Y SEWER AND STORM PUMP STATIONS AUBURN REPLACEMENT PROJECT ,„,„~.r„~ PROJECT #CP0817 N VICINITY MAP I I