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HomeMy WebLinkAboutITEM V-A-1 CITY OF CITY COUNCIL BU MEETING MINUTES RN WASHINGTON DECEMBER 20, 2010 7:30 PM r' I. CALL TO ORDER A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Councilmembers present: Rich Wagner, Sue Singer, Nancy Backus, Bill Peloza, Lynn Norman, Virginia Haugen, and John Partridge. Directors and staff members present: Chief of Police Bob Lee; City Attorney Daniel B. Heid; Human Resources and Property/Risk Management Director Brenda Heineman; Public Works Director Dennis Dowdy; Information Services Director Lorrie Rempher; Government Relations Manager Carolyn Robertson; Finance Director Shelley Coleman; Planning and Development Director Kevin Snyder; Parks, Arts and Recreation Director Daryl Faber; and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements a) Auburn Area Chamber of Commerce Annual Report Mayor Lewis noted the Chamber of Commerce annual report was previously distributed to Council. b) 2011 Legislative Agenda Government Relations Manager Carolyn Robertson reviewed the legislative agenda for 2011, including issues related to a street maintenance utility, designation of Auburn as a new Amtrak stop, levee Page 1 City of Auburn Council Meeting Minutes December 20, 2010 repair and certification discussion with the state (Ms. Robertson noted the Governor's budget includes $6.2 million for levee repair and maintenance), funding through the Public Works Trust Fund, funding from the Department of Commerce for the teen center/gymnasium at the Les Gove Park campus, red light photo enforcement, and supporting the State Attorney General's Office to develop a bill to help cities and communities better understand the use of eminent domain. Additionally, Streamlined Sales Tax (SST) mitigation will be included as a legislative priority. 2. Appointments There was no appointment for Council consideration. D. Agenda Modifications Agenda modifications included the transmittal of the minutes of the December 16, 2010, Council Operations Committee meeting, updated materials for Project CP0920 transmitted under Item V.C.5 of these minutes, the addition of Resolution No. 4666 appearing under Item VIII.B.6 of these minutes, and the addition of Resolution No. 4670 appearing under Item VIII.13.8 of these minutes. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Brinda Hradecky, Ruston, WA Ms. Hradecky spoke briefly regarding safety and funding for police services as well as an incident in Ruston, Washington. C. Correspondence There was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS A3.7.6 Page 2 City of Auburn Council Meeting Minutes December 20. 2010 A. Municipal Services Chair Peloza reported the Municipal Services Committee met December 13, 2010. The Committee reviewed Resolution No. 4658 and the 2011 Vadis Service Agreement. The Committee discussed the transition of solid waste services on Lea Hill, the Washington Cities Insurance Authority premium assessments, taxicab regulations, animal services, the Police Explorer Program, and an update on the Auburn Police gun range. The next meeting of the Municipal Services Committee is scheduled for December 27, 2010. B. Planning & Community Development Chair Norman reported the Planning and Community Development Committee met December 13, 2010. The Committee reviewed Resolution No. 4667 supporting the Auburn School District's Early Learning Program, Ordinance No. 6334 approving the 2010 Comprehensive Plan amendments, and Resolution No. 4663 approving a Master Development Agreement with Alpert International. The Committee discussed the annual report from the Auburn Area Chamber of Commerce, Resolution No. 4659, Resolution No. 4661, Resolution No. 4662, City Council Chambers renovations, Lakeland Hills Reservoir 6 Project, Ordinance No. 6329 relating to amendments to Auburn City Code Chapter 14.22, Ordinance No. 6340 relating to school impact fees, Ordinance No. 6341 relating to fee deferrals, Ordinance No. 6342 relating to construction sales tax exemption, and the Committee matrix. The December 27, 2010 Committee meeting has been cancelled. The next regular meeting of the Committee is scheduled for January 10, 2011 at 5:00 p.m. C. Public Works Chair Wagner reported the Public Works Committee met this afternoon at 3:30. The Committee approved a right-of-way use permit for Petpalooza and dog trot fun run, contract administration items, including Project No. C201A for demolition of property at 600 M Street SE, Project No. CP0920 the 2009 Water Main Replacement, Project No. CP1020 for 2010 traffic signal improvements, and final pay estimate for Project CP0731 for sewer main repair and replacement. The Committee discussed the City Hall plaza project, the project status for the Lea Hill pump station decommissioning, backup power facilities for utilities, the 15th Street SW Interurban Crossing Improvements, Auburn Way South/SR164 corridor safety improvements, capital projects status, levee maintenance, and street maintenance utility. The next Page 3 City of Auburn Council Meeting Minutes December 20, 2010 regular meeting of the Public Works Committee is scheduled for January 3, 2011. D. Finance Chair Backus reported the Finance Committee met this evening at 6:00. The Committee approved claims and payroll vouchers, Resolution No. 4659 approving the transfer of funds from the General Fund or Cumulative Reserve Fund to the Municipal Park Construction Fund, Resolution No. 4661 approving an agreement with the Auburn Area Chamber of Commerce, and Resolution No. 4662 approving a consulting agreement with Washington Advocates2. The Committee discussed Resolution No. 4667, Resolution No. 4663, Ordinance No. 6329, Ordinance No. 6340, the October 2010 financial report, and transition of solid waste services in the Lea Hill area. The Committee also held an executive session regarding Resolution No. 4666 relating to the sale of real property pursuant to pursuant to RCW 42.30.110(1)(c). The next regular meeting of the Finance Committee is scheduled for January 3, 2011. E. Les Gove Community Campus Committee Chair Wagner reported that no meeting for the Les Gove Community Campus Committee has been scheduled. F. Downtown Redevelopment Vice Chair Backus reported the Downtown Redevelopment Committee met December 14, 2010. The Committee discussed the South Division Street promenade gateway feature and City Hall plaza pavement design. The next meeting of the Downtown Redevelopment Committee is scheduled for January 11, 2011. G. Council Operations Committee Chair Wagner reported the Council Operations Committee met December 16, 2010. The Committee discussed the methodology for Councilmember service credits in the Public Employees Retirement System (PERS), Council committee assignments for 2011, temporary Council office space assignments located on the second floor of City Hall, and proposed renovations to the Council Chambers. IV. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on state, regional and local organizations. Page 4 City of Auburn Council Meeting Minutes December 20, 2010 A. From the Council Deputy Mayor Singer reported that she attended the DARE graduation at Terminal Park Elementary and administered the oath to a new lateral police officer. Deputy Mayor Singer also reported that she is working on the 2011 schedule for Committee of the Whole meetings. Councilmember Wagner reported he coordinated a City-hosted meeting of students, professors, and professional engineers and architects who reported on the Integrated Design Experience (IDeX) project. Councilmember Partridge reported that he attended the Suburban Cities Association Caucus meeting and helped send off the current Miss Washington who will be competing in the Miss America pageant on January 15, 2011. Councilmember Backus reported that she attended the Valley Regional Fire Authority (VRFA) Board meeting. Councilmember Backus thanked members of the Finance Committee for their work this past year. Councilmember Peloza reported that he conducted a meeting with members of the Sons of Italy regarding the possible formation of Sister City relationship with Mola di Bari, Italy, located on the Adriatic Sea. Councilmember Peloza also reported that he attended the King County Water Pollution Abatement Advisory Committee meeting where the main topic was the concurrence by the Committee of forwarding comments to the Washington State Department of Ecology regarding the Lower Duwamish Superfund Cleanup Site. Councilmember Peloza reported on a student marine life science program funded in part by Water Resource Inventory Area (WRIA) 9. Councilmember Peloza also commented on the National League of Cities (NLC) prescription card program. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the December 6, 2010 regular City Council meeting. Page 5 City of Auburn Council Meeting Minutes December 20, 2010 2. Minutes of the November 29, 2010 special City Council meeting B. Vouchers F4.9.2, F4.9.5 1. Payroll Payroll check numbers 530392 to 530507 in the amount of $815,002.29 and electronic deposit transmissions in the amount of $1,163,974.19 for a grand total of $1,978,976.48 for the pay period covering December 2, 2010 to December 20, 2010. C. Contract Administration 1. Public Works Project Number CP0731 04.6.3 CP0731 City Council approve Final Pay Estimate No. 10 to Contract 07-24 in the amount of $49,798.58, for a total contract price of $794,330.31, with Rodarte Construction, Inc. and accept construction of Project No. CP0731, 2007 Sewer Main Repair and Replacement. 2. Public Works Project Number CP1020 04.9.1 CP1020 City Council award Limited Public Works Contract No. 10- 30, Project No. CP1020, 2010 Signal Improvements, to Totem Electric of Tacoma, Inc. on their bid of $38,896.00. 3. Agreement for Services Number AG-S-044 04.7.2 City Council to approve 2011 Agreement for Services No. AG-S-044 with Vadis. 4. Public Works Project Number C201A 04.9.1 C201A City Council award Contract 10-32, Project No. C201A - M Street SE Grade Separation - Property Management: Demolition of 600 M Street to Wm. Dickson Company on their low bid of $31,100.00 plus WA state sales tax of $2,954.50 for a total contract price of $34,054.50. 5. Public Works Project Number CP0920* (Wagner/Dowdy) 04.11.1 Page 6 City of Auburn Council Meeting Minutes December 20, 2010 City Council grant permission to award Contract 10-26, Project CP0920, 2009 AC Water Main Replacement, to the lowest responsible bidder. Deputy Mayor Singer moved and Councilmember Wagner seconded to approve the Consent Agenda. Councilmember Haugen requested removal of the claims vouchers from the Consent Agenda for separate consideration. MOTION TO APPROVE THE CONSENT AGENDA, EXCEPTING THE CLAIMS VOUCHERS, CARRIED UNANIMOUSLY. 7-0. VI. UNFINISHED BUSINESS A. Claims Claims check numbers 400341 through 400727 in the amount of $4,235,008.32 and one wire transfer in the amount of $119,238.83 and dated December 20, 2010. Deputy Mayor Singer moved and Councilmember Wagner seconded to approve the claims vouchers. Councilmember Haugen expressed opposition to $229,000 in claims vouchers. MOTION CARRIED. 6-1. Councilmember Haugen voted no. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6329 03.4.3 An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 14.22 of the Auburn City Code relating to requirements for updating the Comprehensive Plan Page 7 City of Auburn Council Meeting Minutes December 20, 2010 Councilmember Norman moved and Councilmember Backus seconded to introduce and adopt Ordinance No. 6329. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Ordinance No. 6334 03.4.2.1.2 An Ordinance of the City Council of the City of Auburn, Washington, relating to planning; adopting Comprehensive Plan map and text amendments pursuant to the provisions of RCW Chapter 36.70A Councilmember Norman moved and Councilmember Backus seconded to introduce and adopt Ordinance No. 6334. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Ordinance No. 6340 03.4.3 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 19.02.115, 19.02.120, 19.02.130 and 19.02.140 of the Auburn City Code relating to school impact fees Councilmember Norman moved and Councilmember Backus seconded to introduce and adopt Ordinance No. 6340. MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolutions 1. Resolution No. 4658 A3.4.1.21 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Services Contract with the Seattle-King County Department of Public Health for reimbursement of funds related to 2011 Local Hazardous Waste Management Program activities Councilmember Peloza moved and Deputy Mayor Singer seconded to adopt Resolution No. 4658. Page 8 City of Auburn Council Meeting Minutes December 20, 2010 MOTION CARRIED UNANIMOUSLY. 7-0. 2. Resolution No. 4659 F4.7 A Resolution of the City Council of the City of Auburn, Washington, authorizing the transfer of funds for the purpose of making a loan or loans from the General Fund and/or the Cumulative Reserve Fund to the Municipal Park Construction Fund for up to a three-year period of time Councilmember Backus moved and Councilmember Norman seconded to adopt Resolution No. 4659. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Resolution No. 4661 A3.16.3 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and the City Clerk to execute an Agreement for Services between the City of Auburn and the Auburn Area Chamber of Commerce to operate a visitor information center, promote tourism awareness within the City and to provide services associated with supporting the City's economic development efforts Councilmember Backus moved and Councilmember Norman seconded to adopt Resolution No. 4661. Deputy Mayor Singer moved to amend the preamble of the resolution to add the following paragraph: "Whereas, the City collects a lodging tax for the purpose of promoting Auburn as a tourist destination." Councilmember Haugen seconded. MOTION CARRIED UNANIMOUSLY. 7-0. MOTION TO ADOPT RESOLUTION NO. 4661, AS AMENDED, PASSED UNANIMOUSLY. 7-0. 4. Resolution No. 4662 A3.16.3 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute Page 9 City of Auburn Council Meeting Minutes December 20, 2010 a contract with Washington2 Advocates, LLC, for consulting services Councilmember Backus moved and Councilmember Norman seconded to adopt Resolution No. 4662. MOTION CARRIED UNANIMOUSLY. 7-0. 5. Resolution No. 4663 A3.13.8 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Master Development Agreement with Alpert International Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4663. MOTION CARRIED UNANIMOUSLY. 7-0. 6. Resolution No. 4666 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Purchase and Sale Agreement between the City of Auburn and Village Core Holdings XCIX, LLC Councilmember Backus moved and Councilmember Norman seconded to adopt Resolution No. 4666. MOTION CARRIED UNANIMOUSLY. 7-0. 7. Resolution No. 4667 A5.3.24 A Resolution of the City Council of the City of Auburn, Washington, supporting the Auburn School District's Early Learning Program Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4667. MOTION CARRIED UNANIMOUSLY. 7-0. 8. Resolution No. 4670 A Resolution of the City Council of the City of Auburn, Washington, repealing Resolution No. 4551 passed Page 10 City of Auburn Council Meeting Minutes December 20, 2010 December 7, 2009, as amended by Resolution No. 4580 passed March 15, 2010, and designating the members, powers, duties and meeting times and day of all standing committees of the City Council of the City of Auburn Councilmember Wagner moved and Deputy Mayor Singer seconded to adopt Resolution No. 4670. Councilmember Wagner noted a scrivener's error where the Municipal Services Committee meeting time should read 3:30 rather than 4:00. MOTION CARRIED. 6-1. Councilmember Haugen voted no. IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:41 p.m. APPROVED THE DAY OF JANUARY, 2011. Peter B. Lewis, Mayor Danielle Daskam, City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov *Denotes attachments included in Council agenda packet. Page 11