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Home My WebLink AboutITEM V-C-1 ACITYOF_.. rte" AGENDA BILL APPROVAL FORMA u.RN WASHINGTON Agenda Subject: Award Contract 10-17 Date: December 22, 2010 Department: Attachments: Budget Status Sheet Budget Impact: Public Works Phase C, Budget Status Sheet $ 0 Phases A&B, Bid Tab Summary & Ma Administrative Recommendation: City Council award Contract 10-17, Project No. CP0817 - 2009 Sewer and Storm Station Replacement - Phase C, White River Storm Pump Station Maintenance and Repair Project to Pease & Sons, Inc. on their low bid of $1,395,155.70 plus WA state sales tax of $132,539.79 for a total contract price of $1,527,625.49. Background Summary: This project replaces or retrofits three storm and sewer pump stations that are at the end of their service lives. The project has been phased to allow for separate construction contracts: Phase A: Dogwood Sewer Station Replacement (Construction 2010) Phase B: Ellingson Sewer Station Replacement (Construction 2010 - 2011) Phase C: White River Storm Station Retrofit (Construction 2010 - 2011) This.permission to award is for the Phase C construction contract only. The Phase C construction contract includes maintenance, repairs, and retrofits to the existing White River Storm Station. The work will include improvements to reduce, maintenance costs and improve safety, including replacement of the existing backup generator, pumps, and electrical controls, and re-configuration of the station to allow maintenance beneath high voltage power lines and to conform to current fire safety codes. The 432 Storm Fund currently allocates $2,801,200 for the project (Phase C only). $2,650,000 of the allocated funds is from Bond Proceeds. Phase C is expected to cost $2,375,100. The project costs for Phases A, B, and C are expected to total $6,494,127, which leaves project ,i contingencies of $426,120 in the 432 Storm Fund and $586,973 in the 431 Sewer Fund. W0103-2 04.6.3 CP0817 Reviewed by Council& Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O j ❑ Airport ❑ Finance ❑ Cemetery Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board ®PublicWorks ❑ Legal ❑ Police ❑ Planning'Comm. ❑ Other ® Public Works ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing j Referred to Until Tabled Until Councilmember: Wagner Staff: Dowd Meeting Date: January 3, 2011 Item Number: V.C.1 AUBURN *MOPE THAN YOU IMAGINED u BUDGET STATUS SHEET 2009 Sewer and Storm Replacement Project - Phase C - White Protect No: CP0817 Project Title: River Storm Station Project Manager: Jacob Sweating O Consultant Agreement Initiation Date:12115/2008 Q Permislon to Advertise Date: December 22, 2010 Advertisement Date: 11/30/2010 * Contract Award Award Date: Q Change Order Approval ® Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested In future budgets. Funds Bud eted Funds Available Prior Years Funding (Actual) 2010 2011 Future Years Total 432 Fund (Storm) 151,220 151,220 Bond Proceeds -432 Fund (Storm) 446,185 2,203,815 2,650,000 Total 151,220 446,185 2,203,815 0 2,801,220 Estimated Cost Funds Needed Prior Years Activity (Actual) 2010 2011 Future Years Total Design Engineering - City Costs 19,953 20,000 39,953 Design Engineering - Consultant Costs 131,267 416,185 547,452 Property Acquisition 0 Construction Contract Bid 1,527,695 1,527,695 Authorized Contingency 100,000 100,000 Construction Engineering - City Costs 5,000 50,000 55,000 Construction Engineering - Consultant Costs 5,000 100,000 105,000 Total 151,220 446,185 1,777,695 0 2,375,100 432 Storm Budget Status 2009 2010 2011 Future Years Total '432 Funds Budgeted (151,220) 0 (2,203,815) 0 (2,801,220) 432 Funds Needed 151,220 446,185 1,777,695 2,375,100 ' 432 Fund Project Contingency . O 0 4260120 0 426,120 432 Funds Required 0 446,185 0 0 0 • ( in the Budget Status Sections indicates Money the City has available. W0103-2A H:\PROACP0817 The Sewer and Storm Pump Station Replacement\Budget\CP0817 - Budget Status Sheet'klsf 1 BUDGET STATUS SHEET Project No: CP0817 Project Title: 2009 Sewer and Storm Replacement Project -Phases A and B - Dogwood and Ellingson Sewer Stations O Consultant Agreement Initiation Date:12/15/2008 Q Permislon to Advertise Date: November 04, 2010 Advertisement Date: 10/12/2010 * Contract Award Award Date: O Easement Acquisition ® Contract Final Acceptance The "Future Years" column Indicates the projected amount to be requested in future budgets. Funds Bud eted Funds Available Funding 2009 (Actual) 2010 2011 Future Years Total 431 Fund - Sewer and Storm Pump Station Replacement 521,600 2,545,900 1,638,500 4,706,000 Total 521,600 2,545,900 1,638,500 0 4,706,000 Estimated Cost Funds Needed - Do wood Station, Phase A Activity 2009 (Actual) 2010 2011 Future Years Total Design Engineering - City Costs 17,874 10,000 27,874 Design Engineering - Consultant Costs 326,250 136,958 463,208 Construction Contract Bid 734,108 734,108 Authorized Contingency 73,400 73,400 Construction Engineering - City Costs 30,000 30,000 Construction Engineering - Consultant Costs 45,000 45,000 Total 344,124 1,029,466 0 0 1,373,590 Estimated Cost Funds Needed) - Ellingson Station, Phase B Activity 2009 (Actual) 2010 2011 Future Years Total Design Engineering - City. Costs 14,536 15,000 29,536 Design Engineering - Consultant Costs 162,940 321,590 484,530 Property Acquisition - PSE Easement 42,000 42,000 Construction Contract Bid 200,000 1,644,371 1,844,371 Construction Contingency 100,000 100,000 Construction Engineering - City Costs 10,000 40,000 50,000 Construction Engineering - Consultant Costs 45,000 150,000 195,000 Total 177,476 633,590 1,934,371 0 2,745,437 431 Sewer Budge t Status 2009 (Actual) 2010 2011 Future Years Total *431 Funds Budgeted (521,600) (2,545,900 (1,636,500) 0 (4,706,000) 431 Funds Needed 521,600 1,663,056 1,934,371 0 4,119,027 • 431 Fund Project Contingency 0 882,844 0 0 586,973 431 Funds Required 0 0 295,871 0 0 ( # ) in the Budget Status Sections indicates Money the City has available. H:\PROJ\CP0817 The Sewer and Storm Pump Station Replacement\Budget\CP0817 - Budget Status Sheetki3f 1 BID TABULATION BID TOTALS SUMMARY _ Project Name: CP0817, White River Storm Pump Station Maintenance & Repair, Contract 10-17 Prepared by: City of Auburn Bid Date: 12/16/10 ENGINEER'S ESTIMATE. $ 1,818,000.00 AVERAGE BASIC BID AMOUNT: $ 1,536,147.67 BASIC BID SPREAD AMOUNT: $ 355,594.30 Basic BID Amount Spread $ Spread % LOW BIDDER: Award Construction (ACI) $ 1,395,155.70 -$422,844.30 -23.26% Second Bidder: Boss Construction, Inc. $ 1,429,275.00 -$388,725.00 -21.38% Basic BID (Tax not Included) Total BID (Tax Included) Pease & Sons $ 1,395,155.70 $ 1,527,695.49 Boss Construction, Inc. $ 1,429,275.00 $ 1,565,056.13 Award Construction (ACI) $ 1,431,956.30 $ 1,567,992.15 Ceccanti, Inc. $ 1,512,265.00 $ 1,655,930.18 Construct Company LLC $ 1,516,564.00 $ 1,660,637.58 Platts Plus, Inc. $ 1,519,418.00 $ 1,663,762.71 Hisey Construction $ 1,531,745.00 $ 1,677,260.78 Stouder Construction $ 1,738,200.00 $ 1,903,329.00 R. L. Alia $ 1,750,750.00 $ 1,917,071.25 W0103-2H 12/17/2010 (10:44 AM) h:\proj\bidtabs\CP0817C BT.x1s U 1 T ~ 8I/NLOVCrpN Stgt 3 PHASE A: DOGWOOD MUCKLE51100T SEWER STATION CEMETERY 6G w 9 ~ Gr O 21S S MUCKLE5HOOT CASINO W ~ a E F -,IT, = ~s N U 37TH SE ELLINGSON RD PHAS ELLINGSON SEW R STATION 1 Q PHASE C: ITE RIVER STORM S TION ~F RSFY ~qY SEWER AND STORM PUMP STATIONS ~,nol WASHINGTON REPLACEMENT PROJECT A-UB RN PROJECT #CP0817 N W0103-2C VICINITY MAP