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Home My WebLink About12-20-2010 ~1. A TY OF. - FINANCE COMMITTEE ''BURN WASHINGTON DECEMBER 20, 2010 6:00 PM, CITY HALL ANNEX CONFERENCE ROOM 1 MINUTES 1. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:00 p.m. in Conference Room No. 1 located on the second floor of the City Hall Annex located at One East Main Street in Auburn. Chair Backus, Vice Chair Norman and Member John Partridge were present. Present during the meeting were Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Finance Director Shelley Coleman, Human Resources and Property/Risk Management Director Brenda Heineman, Planning and Development Director Kevin Snyder, Principal Planner Jeff Dixon, Government Relations Manager Carolyn Robertson, and City Clerk Danielle Daskam. Wayne Osborne was also present. II. CONSENT ITEMS A. Approval of Minutes 1. Minutes of the December 6, 2010 Finance Committee meeting. Vice Chair Norman moved and Member Partridge seconded to approve the December 6, 2010 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. B. Vouchers 1. Claims F4.9.5 Claims check numbers 400341 through 400727 in the amount of $4,235,008.32 and one wire transfer in the amount of $119,238.83 and dated December 20, 2010. Page 1 Finance Committee Minutes December 20, 2010 2. Payroll F4.9.2 Payroll check numbers 530392 to 530507 in the amount of $815,002.29 and electronic deposit transmissions in the amount of $1,163,974.19 for a grand total of $1,978,976.48 for the pay period covering December 2, 2010 to December 20, 2010. Committee members reviewed the vouchers and briefly discussed voucher numbers 400360, 400646, 400526, 400671, and 400673. Vice Chair Norman moved and Member Partridge seconded to approve the vouchers. MOTION CARRIED UNANIMOUSLY. 3-0. III. ORDINANCES AND RESOLUTIONS A. Ordinances There was no ordinance for Committee consideration. B. Resolutions 1. Resolution No. 4659 F4.7 A Resolution of the City Council of the City of Auburn, Washington, authorizing the transfer of funds for the purpose of making a loan or loans from the General Fund and/or the Cumulative Reserve Fund to the Municipal Park Construction Fund for up to a three-year period of time Finance Director Coleman explained that Resolution No. 4659 will allow the transfer of funds to the Municipal Park Construction Fund when there are insufficient funds available to cover authorized expenditures pending the receipt of federal, state and local grants. Director Coleman further explained that the grants provide reimbursement to the City as work is accomplished and expenses are verified. Director Coleman added that three grants for the Game Farm Park lightirtg project, the Environmental Park improvements, and the activity center have been approved for allocation for the projects. Page 2 Finance Committee Minutes December 20, 2010 Vice Chair Norman moved and Member Partridge seconded to approve Resolution No. 4659 and forward to the full Council. MOTION CARRIED UNANIMOUSLY. 3-0. 2. Resolution No. 4661 A3.16.3 A Resolution- of the City Council of the City of Auburn, Washington, authorizing the Mayor and the City Clerk to execute an Agreement for Services between the City of Auburn and the Auburn Area Chamber of Commerce to operate a visitor information center, promote tourism awareness within the City and to provide services associated with supporting the City's economic development efforts Mayor Lewis stated that Resolution No. 4661 approves an agreement for services with the Auburn Area Chamber of Commerce to operate a visitor information center, promote tourism, and provide economic development services. Vice Chair Norman moved and Member Partridge seconded to approve Resolution No. 4661 and forward to the full Council. MOTION CARRIED UNANIMOUSLY. 3-0. 3. Resolution No. 4662 A3.16.3 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract with Washington2 Advocates, LLC, for consulting services Mayor Lewis reported that the City is reducing the number of contracted lobbyists and noted the number of accomplishments achieved during the past year with the assistance of the lobbying team. Vice Chair Norman moved and Member Partridge seconded to approve Resolution No. 4662 and forward to the full Council. Page 3 Finance Committee Minutes December 20, 2010 MOTION CARRIED UNANIMOUSLY. 3-0. IV. DISCUSSION ITEMS A. Resolution No. 4667 A5.3.24 A Resolution of the City Council of the City of Auburn, Washington, supporting the Auburn School District's Early Learning Program Committee members reviewed Resolution No. 4667. Mayor Lewis stated that the Resolution would express the Council's support for the Auburn School District's Early Learning Program. B. Resolution No. 4663 A3.13.8 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Master Development Agreement with Alpert International Committee members reviewed Resolution No. 4663. The previous agreement with Alpert International expired in October 6, 2010. Mayor Lewis noted that the agreement is for a three year term but can be cancelled with notice by either party after one year. In response to questions from Councilmember Partridge, Mayor Lewis explained that the agreement is for certain services and that any listing agreement would have to be considered separately by the Council. C. Ordinance No. 6329 03.4.3 An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 14.22 of the Auburn City Code relating to requirements for updating the Comprehensive Plan Committee members reviewed Ordinance No. 6329. The proposed code amendment is in response to State Senate Bill No. 6611, which extends time frames to allow for the completion of a fully comprehensive review and update of comprehensive plans. The full review and update of the comprehensive plan has been extended until 2014 for the City of Auburn. Page 4 { Finance Committee Minutes December 20; 2010 I.1 I 'D. Ordinance No. 6340 03.4.3 " An Ordinance of the City Council of the City of Auburn, Washington, -amending Sections 19.02.115, 19.02.120, 19.02.130 and 19.02.140 Committee members- reviewed Ordinance No. 6340. At least annually the City Council reviews information submitted by the school districts in conjunction.. With any update of the capital facilities plan element of the Comprehensive Plan. The Comprehensive Plan amendment process for 20.10 includes -1 requests from the Auburn, Kent, Dieringer and Federal- Way school districts. for approval of their capital facilities plans. E. October 2010 Financial Report Committee members. reviewed the October 2010 Financial Report. Committee members briefly discussed' red light photo. enforcement revenues.and expenditures, gambling taxes, and fund- balances. F. Solid Waste Service Transition in Southwest Lea Hill Annexation'Area Finance Director Coleman explained that the Southwest. Lea Hill 'j Annexation Area was annexed' under- Ordinance. No. 5346 on February 7, 2000. Allied, Waste has been providing solid waste services to approximately 750 customers in the area. On March. 1, 2011, Auburn's contracted hauler, Waste Management, will begin providing solid "waste services!, to residents in. the Southwest Lea Hill Annexation Area. Director Coleman reviewed the proposed timeline for transfer of services and ' proposed -schedule for outreach to residents regarding the change. The residents' will see the following changes in their service: lower solid waste rates, no -rental fees on containers; monthly billing, -weekly yard waste "collection, and mandatory service.. Director Coleman distributed a{table : comparing Auburn- solid waste 1 rates to Allied Waste service rates on Lea Hill 'for . Committee review. f Page 5 a Finance Committee Minutes December 20, 2010 V. EXECUTIVE SESSION At 6:48 p.m., Chair Backus recessed the meeting to executive session for approximately ten minutes to discuss the sale of real property pursuant to RCW 42.30.110(1)(c). At 6:58 p.m., Chair Backus reconvened the meeting. VI. ADJOURNMENT There. being no further business to come before the Committee, the meeting adjourned at 6:58 p.m. APPROVED THE DAY OF JANUARY 2011. ' ~Ian Nancy c us, Chair ni kz - Clerk Page 6