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Home My WebLink AboutITEM III-B crrx oFDRAFT I r _ ,.PLANNING & COMMUNITY ME „ DEVELOPMENT COMMITTEE WASHINGTON January 10, 2011 MINUTES 1. CALL TO ORDER Chair Lynn Norman called the meeting to order at 5:00 p.m. in Annex Conference Room 2 located on the second floor of One Main Building, 1 East Main Street, Auburn, WA. Committee members present were: Chair Lynn Norman, Vice Chair Nancy Backus and Member John Partridge. Staff members present included: Mayor Pete Lewis, Director Kevin Snyder, Development Review Engineer Kim Truong, Planner Stuart Wagner, Transportation Planner Joe Welsh, Planning Manager Elizabeth Chamberlain, Parks/Museum Director Patricia Cosgrove, Parks, Arts & Recreation Director Daryl Faber; Principal Planner Jeff Dixon, and Planning & Development Clerk Tina Kriss. Audience members present: Garrett Huffman of Master Builders Association, Barbara Yarington of AT&T, Wayne Osborne, Robert Whale of the Auburn Reporter, and Tanya Nascimento representing the Federal Way School District. II. ANNOUNCEMENTS AND AGENDA MODIFICATIONS Agenda Modification, remove IV. Action: IV. C. Auburn Environmental Park Wetlands Trail & Associated Enhancements Summary: Staff to provide an update on the Auburn Environmental Park wetlands boardwalk project and request Committee approval to forward an amendment to Agreement for design services with AHBL, Inc. dated December 8, 2010 to the City Council's January 18, 2011 consent agenda. The agreement covers design and permitting services for the wetlands boardwalk trail and associated native plantings in the Auburn Environmental Park. III. CONSENT AGENDA A. January 10, 2011 Member Backus moved and Member Partridge seconded to approve the Consent Agenda as presented. MOTION CARRIED UNANIMOUSLY 3-0 IV. ACTION A. Mary Olson Farm Restoration - Parking Lot and Trail Improvements Development Review Engineer Kim Truong and Museum Director Patricia Cosgrove provided background status of the Mary Olson Farm Restoration Parking Lot and Plannin9and Community Development Committee Minutes January 10, 2011 Trail Improvement- project. Ms'. Truong and Committee reviewed the budget. Ms. Truong requested Committee move-forward for approval the Final Pay Estimate No. 3 to Contract 10-14 in the amount of $38;326':63 for a total contract price of $153,747.70 with Rodarte Contraction, Inc for Project No. CP0715, Mary Olson Farm Restoration. Member Backus moved and Member Partridge seconded to move forward the Final Pay Estimate No. 3 to Contract 10-14 for Project No. CP0715, Mary Olson Farm Restoration, to full City Council for approval. MOTION CARRIED UNANIMOUSLY 3-0 B. Resolution No. 4668 - Acceptance of $130,000 grant from King County Conservation Futures 1 Parks,` Arts., and Recreation Director Daryl Faber provided a briefing for Resolution No. 4668, the purchase of the Smith Property which, the City purchased for $260,000 to enable the Fenster/Pautsky Levy Setback, and Salmon Habitat project. Mr. Faber stated this resolution. approves the, award of $1.30,000 from King County Conservation Futures to. reimburse the.City for its contribution towards the acquisition. The entire $260,000-purchase price was entirely funded by grant funds. r, Member Backus moved and Member Partridge seconded to move forward Resolution No. 4668 to full City Council for approval. .I I~ MOTION CARRIED UNANIMOUSLY 3-0 V. DISCUSSION and INFORMATION A. Resolution No. 4665,- Franchise Agreement #10-23 for Cingular Wireless PCS Transportation, Planner Joe Welsh provided Committee with details of the Franchise Agreement #10-23 with Cingular Wireless PCS, LLC. After discussion between Committee and staff; Committee asked staff provide clarity for section. B, page 1 of 15 of Resolution No. 6344, services and facilities. Mr. Welsh stated he will meet with,the City's City Attorney for clarification. i B. Phase II, Code Update !i Planner Stuart Wagner briefed the Committee on the goals, objectives, and timeline N of the Phase'II.code updates for 2011.. Director.Snyder explained the four.focus areas in detail. Committee and staff discussed miscellaneous aspects of the code changes and timelines, after,discussion Committee provided the following feedback: { 1. Committee would like to see the following items as a priority: • Master plan process and electrical vehicles evaluation and updates. Establishment of an administrative variance process. Committee expressed encouragement in saving Hearing Examiner costs if this administrative variance process goes through. Committee request legal be part of the process. - i~ Page 2 -E 1 1 i Planning and Community Development Committee Minutes January 10, 2011 j Cottage Housing and Cluster Subdivisions; Committee asked staff to provide a presentation"on this soon so Committee can review this. C. Ordinance No. 6342 Director Snyder and Committee reviewed the new economic development incentive in the form of a constructionsales tax credit, Ordinance No. 6342..The credit would be limited for four years for specific classes of businesses within the C3 and C4 zoning districts. At the previous meeting, the Committee asked staff to look at additional classes of business which may be appropriate for consideration; the additions are identified in the ordinance as items, D through G of page 2 of 4, section 3. u~ Member Partridge expressed his concerned about reducing construction tax receipts J from the already low level. Staff and Committee discussed the benefits of providing incentives for new commercial development which will provide sales tax revenue. Member.Backus moved and Member Partridge seconded to move forward Resolution No. 4668 to full City Council for approval. MOTION CARRIED UNANIMOUSLY 3-0 ' D. Ordinance No. 6341 Director Snyder provided a briefing.of Ordinance No. 6341. Committee and Staff discussed the protection clause incase of non-payment and the economic benefits of the ordinance. The ordinance provides for voluntary deferrals for a period of two ;u - years, 2011 to 2013. The fee deferral will not providea loss. of fees; it will change 11 ; the time of collection. ' Director Snyder explained there will be a companion administrative process f associated with, this ordinance.that will include notification to the school districts and Valley Regional Fire Authority for potential deferrals. ij I Committee listened to comments from audience members Garrett Huffman, Master Builders Association (MBA) and Tanya Nascimento representing the Federal Way School District. Mr. Huffman provided articles-addressing this issue. II. 1 Committee asked staff to provide more updated language to clarify section 13.41.040 'I Collection, page 5 of 64, describing the process for failure to pay which refers to the term misdemeanor. Staff will bring this item back for discussion at'the February 14. E. Director's Report Mr. Snyder discussed the meeting Councilmember Norman and Councilmember Wagner had to review the 26 projects the Washington State University Institute of Sustainable Design' students have been working on. Committee and staff agreed it would be beneficial to have a joint meeting with the Planning & Community Development Committee, Public Works. Committee, and Downtown. Redevelopment Committee to review and provide input on these concepts. Council will have an opportunity to give the students direction and I ' 1 Page 3 Planning and Community Development Committee Minutes January 10, 2011 prioritization on issues and things the Council is interested in having them work on prior to progressing to the next phase of work. F. PCDC Matrix There were no changes made to the matrix. VI. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjourned the meeting at 6:25 p.m. APPROVED THIS DAY OF Lynn Norman, Chair Tina Kriss, Planning & Development Clerk Page 4