HomeMy WebLinkAboutITEM III-C
! CITY OF AUBURN
CITY OF PUBLIC WORKS COMMITTEE
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January 3, 2011
B U R'N'
WASHINGTON DRAFT MINUTES
1. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located
on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. Committee
members present were: Chairman Rich Wagner, Vice-Chair Bill Peloza, and Member Virginia
Haugen. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director
Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub,
Traffic Engineer Pablo Para, Citizen Wayne Osborne, and Department Secretary Jennifer Rigsby.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
Chairman Wagner reviewed changes that were made to the draft minutes for Consent Item E.
Chairman Wagner stated that the changes provided clarification as to which left-turn signals
were begin changed and that the changes to the minutes were satisfactory.
Vice-Chair Peloza asked that more detail be provided on the discussion regarding the
northbound right-turn lane on Auburn Way South, at the M Street SE intersection. Assistant
Director/City Engineer Selle stated that there are several initiatives and activities that are being
worked on at the intersection of Auburn Way South and M Street SE and it is staff's intention to
discuss the intersection as a whole and talk about the various initiatives going on with the
Committee. Chairman Wagner suggested that the statement, "Mayor Lewis requested staff to
gather all of the information available regarding the intersection and bring it back to the
Committee for further discussion," be changed to "Mayor Lewis requested staff to gather all of
the information available regarding new initiatives at the intersection and bring it back to the
Committee for further discussion."
It was moved by Vice-Chair Peloza, seconded by Member Haugen, that the Committee approve
the Public Works Committee minutes for date, December 20, 2010, as amended.
Motion carried 3-0.
B. AWARD CONTRACT NO. 10-17 TO PEASE & SONS INC ON THEIR LOW BID OF
$1,395,155.70 PLUS WASHINGTON STATE SALES TAX OF $132,539.79 FOR A TOTAL
CONTRACT PRICE OF $1,527,625.49 FOR PROJECT NO. CP0817 - SEWER AND STORM
STATION REPLACEMENT - PHASE C
Chairman Wagner asked if staff is actively researching what additional projects can be initiated
because the contract amount is less than the Engineer's Estimate. Assistant Director/City
Engineer Selle answered that staff is working with the Finance Department to closely monitor
the bond projects to ensure that the bond proceeds are spent within the authorized time frame.
It was moved by Vice-Chair-Peloza, seconded by Member Haugen, that the Committee
recommend Council award Contract No. 10-17 to Pease & Sons Inc for Project No. CP0817 -
Sewer and Storm Station Replacement - Phase C.
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Public Works Committee Minutes January 3, 2011
DRAFT MINUTES
Motion carried 3-0.
III. ISSUES
There were no issues.
IV. DISCUSSION AND INFORMATION
A. CAPITAL PROJECT STATUS REPORT
Item 35 - CP1002 - 2010 Local Street Pavement Preservation: In response to a question from
Chairman Wagner, Assistant City Engineer Gaub explained that the ongoing work on 1St Street
NE east of Auburn Way is part of the 2010 SOS program.
Item 8 - CP0701 - 8th and R Street Traffic Signal: Chairman Wagner asked if the project was
on schedule. Assistant City Engineer Gaub answered that the poles came in early and
construction is a little ahead of schedule. Chairman Wagner asked if there is an island on the
east side of the intersection. Gaub stated that there is no island, but rather some c-curbing on
the east side.
Vice-Chair Peloza commented on the installation of the signal and street signs and asked if
PSE was working on a natural gas line across the bridge. Assistant City Engineer Gaub
responded that is correct.
Chairman Wagner asked about the repairs being made on 1St Street NE and Auburn Way N.
Assistant City Engineer Gaub stated that the repairs are part of the Save Our Streets Project
(SOS) and there are some conflicts with the waterline at the location that are being addressed.
Assistant City Engineer Gaub stated that area is being completely rebuilt.
Item 12 - CP0909 - Lakeland Hills Booster Pump Station: Member Haugen asked for an
estimate on how long the project will take. Assistant City Engineer Gaub answered that the
project is currently scheduled to be completed at the end of 2011.
Item 2 - CP1014 - Commercial Building Demolition: Vice-Chair Peloza asked if the Mayor had
heard a response regarding the remaining buildings on W Main Street. Mayor Lewis stated that
there has been no response yet and that the City had sent an individual package to each
member of the bank's board of directors which includes a director on the Puget Sound Regional
Council.
Item 7 - CP0815 - Mary Olson Farm Phase III: Vice-Chair Peloza made a positive comment
regarding the new security gate for the Parking Lot (Item B - CP0715).
Item F - MS1003 - Airport Storm Water Inventory/Survey: Chairman Wagner asked if the
findings of the project will be brought to the Public Works Committee for review. Director
Dowdy stated that when the inventory is complete it will be brought to the Public Works
Committee.
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Public Works Committee Minutes January 3, 2011
DRAFT MINUTES
ADDITIONAL DISCUSSION
1. Prior to discussion of the Capital Project Status Report, Vice-Chair Peloza distributed
photographs of a portion of damaged sidewalk on Harvey Road, near 11th Street NE, that is part
of a driveway to a business. Vice-Chair Peloza asked who is responsible for making repairs to
the sidewalk. Assistant Director/City Engineer Selle answered that it is the City's responsibility
to maintain the sidewalks unless the impact is caused by the private property owner, then the
property owner would be responsible for repairs.
Assistant Director/City Engineer Selle stated that in cases of the sidewalk shown in the
photograph, City staff would go out and evaluate and determine whether or not there were any
impacts made by the property owner that are contributing to the problem. If not, the City would
be responsible and the portion of sidewalk would be included in the list of locations in need of
repair.
Member Haugen pointed out that, in the photograph, it appears a tree was removed from the
area. Assistant Director/City Engineer Selle stated that staff would go out and investigate.
Mayor Lewis asked that in future cases, such as the one discussed, that Committee Members
notify him of the problem and that he will then ask the appropriate staff to go and inspect the
area.
2. Member Haugen spoke about her concerns regarding pedestrians crossing busy streets mid-
block along M Street SE, between the railroad tracks and Auburn Way S. Member Haugen
asked if staff could explore the possibility of constructing a mid-block pedestrian crossing.
Chairman Wagner spoke about the traffic study that was conducted in preparation for the
construction of the Community Center. The study examined the current traffic at 12th Street SE
and M Street SE and the projected traffic following the construction of the Community Center.
Chairman Wagner stated that the conclusion of the study was that there were not a lot of
people on the east side that need to get to the west side, except near the vicinity of the M Street
SE Grade Separation Project. Assistant Director/City Engineer Selle stated that 4th Street/M
Street SE intersection currently is signalized and that 6th Street/M Street SE intersection will be
signalized when the City eventually completes the bypass road which will provide a protected
pedestrian crossing of the corridor.
Chairman Wagner pointed out that the bypass road is no longer part of the M Street SE Grade
Separation Phase I Project and that staff may want to consider a project that would include
construction of only the signal or a portion of the signal.
Mayor Lewis agreed that it would be a good idea for staff to look at options for constructing
another crossing on M Street SE between 6th Street SE and Auburn Way South.
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Public Works Committee Minutes January 3, 2011
DRAFT MINUTES
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 3:55 p.m.
Approved this day of 12011.
Rich Wagner Jennifer Rigsby
Chairman Public Works Department Secretary
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